The Purpose of the Role
Support the UK HQ and UK RAI functions within IRC-UK and contribute to effective management of our Supply Chain processes
Scope and Authority
Authority:
- None
Responsibility for Resources:
- Responsible for daily activities of the supply chain function both physical and digital
Key Working Relationships
- Reports to Head of Facilities and Procurement.
- Works closely with RAI UK Head of Programmes and RAI UK project managers.
KEY ACCOUNTABILITIES
Supply Chain management
• Keep records, contracts, supplier database up to date.
• Maintain inventory tracking system INTEGRA as required
• Review and Place Purchase Requests and Purchase Orders
• Action Supply Chain processes and purchasing
• Creating and managing procurement documents and Processes as required
• Research potential suppliers
• Due Diligence
• MDM coordination and support
• Assist with preparing and disturbing supply chain communication with internal and external stakeholders.
- Actively support procurement training to stakeholders
• Prepare cost analyses.
• Support high value projects.
• Liaise and maintain relationships with IRC suppliers.
• Support cross boarder / international supply chain requirements.
• Participate in UK and Global Supply Chain meetings and events as required.
IRC-UK RAI UK specific
- Support in the organisation of events and workshops planned by the RAI team
- Work closely with colleagues to handle logistics for in person training sessions including sourcing venues and materials, in compliance with IRC supply chain procedures and coordination with external vendors.
- Ensure RAI-UK compliance with GSC policies and donor procurement requirements
- Ensure RAI-UK team equipment and support needs are met, including the ordering and distribution of all resources in an efficient and timely manner.
- Work closely with programme team to handle logistics for delivery of IT equipment and obtaining and saving IT equipment and client receipts
- Support in procurement panels / assessment related to RAI suppliers
- Ensure that IRC finance system, Integra, is kept up to date with purchase orders, including making timely amendments/deletions to maintain accurate records of unsettled commitments
- Ensure new supplier details are shared appropriately and set up as vendors in Integra
- Ensure consistent and structured filing of procurement related documentation database for RAI UK grants and contracts
- Support non-supply chain staff to understand and follow IRC UK’s procurement policies and procedures
- Provide supply chain updates relating to UK RAI (e.g., for Quarterly Implementation Meetings, donor reports
General Support
- Willing to take on Fire Marshal and First aider duties
- Willingness to assist with adhoc operational tasks
PERSON SPECIFICATION
Essential
Skills, Knowledge and Qualifications:
- Knowledge of procurement processes, policies, and procedures
- Strong emphasis on accuracy and detail
- Willingness to go the extra mile
- Strong written communication skills
- Ability to handle multiple projects simultaneously to meet goals and deadlines
- Proficient in Microsoft Office programs, such as Excel and office 365
- Good time management and organizational skills
- Use of independent judgment and initiative
- Be a great teammate
- Good numerical skills.
- Commitment to IRC’s values
Experience and Desirables:
- Experience of dealing with external suppliers and service providers
Candidates must have the Right to Work in the UK.
IRC-UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.