Resource Management Assistant, Kampala, Uganda At The World Bank

Closing date: Friday, 3 November 2023

Resource Management Assistant

Job #: req24757

Organization: World Bank

Sector: Resource Management

Grade: GD

Term Duration: 3 years 0 months

Recruitment Type: Local Recruitment

Location: Kampala,Uganda

Required Language(s): English

Preferred Language(s): Closing Date: 11/3/2023 (MM/DD/YYYY) at 11:59pm UTC


Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit

Regional Context

The Africa Eastern and Southern (AFE) Region is committed to helping Africa realize its considerable development potential, with a focus on employment generation. The core values guiding our work are passion for our mission of sustainable poverty reduction with keen attention to quality and transformative impact, putting the needs of the client at the center of all our activities, trust and respect as a common currency, intellectual rigor and curiosity, honesty and integrity, teamwork, openness to learning and the courage to admit we do not always have the answer.

Africa Eastern and Southern (AFE) has offices in 26 countries and is a vibrant and changing environment for development work. The last two decades of democratic elections and, in some countries multiparty systems has created a greater openness to pro-poor reforms. A vibrant civil society has become increasingly vocal on policy issues, and African citizens are more and more holding politicians accountable for their actions (although there are variations across countries). Regional institutions, such as AU/NEPAD are applying peer pressure on national leaders to improve their performance.

While the overall business climate in Africa is the weakest in the world, several countries—including some fragile states—have made great strides in improving their environment for business. What is emerging as a result is a growing region, with setbacks from time to time, that is increasingly seen as a destination for investment as much as for aid; and one where leaders are increasingly willing to address problems of poor governance that harms development effectiveness. The Africa Eastern and Southern (AFE) Region seeks to seize this opportunity to better support our clients in realizing the ambition of eradicating extreme poverty and boosting prosperity.

Vice-Presidency Context

The Budget, Performance Review, and Strategic Planning (BPS) VPU is mandated with overseeing the resource management function of the World Bank with the following key accountabilities: strategy and business planning; expense management; performance review and reporting; resource management infrastructure development and maintenance; internal controls and risk management; and resource management capacity building. BPS has a service delivery model with three core roles:

  •  Business Partners (client facing): embedded partners focused on decision support and performance oversight with strong understanding of the business.
  •  Centers of Expertise (COE): providing thought leadership and analytics, designing business finance policies, practices, and coordinating business finance knowledge management; and
  •  Service Center: central unit to manage delivery of high volume and transactional and reporting services across the Bank, including help desk support to clients.

BPS is organized into three departments under a Vice President: (1) BPS Corporate Units (BPSCU) – supporting Institutional, Governance and Administrative Units (IG&A), Capital Budget and providing BPS systems, knowledge, data governance and the service center; (2) BPS Operations Units (BPSOU) – supporting Practice Groups and Regions; and (3) BPS Strategic Planning (BPSSP) – supporting the corporate strategic business and budget planning process.

BPS Operations Units (BPSOU) is comprised of six client-facing units providing support to the (a) Global Practice VPUs (Sustainable Development; Infrastructure; Equitable Growth, Finance and Institutions; and Human Development); (b) the Regions (the Africa East and West Regions; the Europe & Central Asia and Middle East & North Africa Regions; the South Asia and East Asia & Pacific Regions; and the Latin American & Caribbean Region; and (c) Operational & Country Services (OPCS).

Unit Context

Sitting within BPSOU, the Resource Management Unit of the Africa Region (BPSAF) is responsible for business planning, budgeting, work programming, deliverables reporting, and financial reporting for all the departments in the World Bank Eastern and Southern Africa Region and Western and Central Africa Region. In addition, in country offices, BPSAF staff performs accounting, payment processing, cash management and administration functions. Overall, BPSAF ensures that each department maintains cost efficiency and effective controls over all financial transactions and provides support for effective management and monitoring of deliverable. Building on WFA’s recent Quality Assurance Review and the Scorecard report.

The Resource Management (RM) Assistant position is based in Kampala, Country Office within the Country Department covering Kenya, Uganda, Rwanda and Somalia. The RM Assistant will handle accounting, resource management, internal controls, and administration for the country office though support to other countries is also possible when need arises.

Duties and Responsibilities: The RM Assistant works independently under the oversight of the Country Manager and the CO RM Analyst under the overall supervision of Sr. Resource Management Officer and HQ based Chief Administrative Officer (CAO). The RM Assistant’s functions range from primary responsibility for accounting transactions and vendor payments, to performing compliance reviews and reporting to central control units, to setting/streamlining procedures in the office while ensuring appropriate controls are in place and supporting and advising staff on a host of RM topics. Also, the RM Assistant plays a key role in the administration and dissemination of RM policies of the Bank. The RM Assistant is expected to deliver quality work, striking a balance between RM technical excellence and client focus. The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team. Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must.

The key accountabilities of the RM Assistant are as follows: Financial Accounting and Reports:

  •  Processes accurately and promptly all accounting transactions, including payroll, operating expenses, procurement, travel, consultant payments, vendor payments, charge backs and other office running expenses.
  •  Processes transactions in the Asset Management module for office inventory.
  •  Maintains accounts reconciled at any given point in time.
  •  Regularly reviews the open items, accounts, and resolves any outstanding items within the WFA mandated time frames (mainly, 15/30/60 days).
  •  Maintains relevant documents and invoices systematically to fully support the accounts.
  •  Performs Bank account reconciliation and reviews cash flow and replenishment needs.
  •  Submit Monthly Statement of Reconciliation (MSR) reports within the Institutional deadline (within 10 days after the close of the month).
  •  Assists in planning and monitoring budget and expenses linked to country office work program.
  •  Provides references to Bank financial and administrative policies and procedures in administrative expense related subject areas.
  •  Monitors operating expenses and highlights potential issues.
  •  Monthly reviews of exception reports and takes corrective actions (such as missing time, SOE; exceptions, overtime, open purchase orders etc.).
  •  Ensures compliance with institutional and regional policies and guidelines.
  •  Generates a variety of standard and customized financial/accounting reports.
  •  Interacts with clients both inside and outside the Bank, e.g., staff, consultants, vendors, etc., to effect timely payments and resolve accounting related issues. Accounting Controls:
  •  Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks.
  •  Ensure that all transactions have been duly approved and supporting documents have been initialed prior to processing.
  •  Review general ledger accounts regularly to ensure accurate posting
  •  Review PeopleSoft submissions.
  •  Ensure correct GL accounts are used in processing transactions.
  •  Monitor operating expenses and highlight potential issues.
  •  Ensure year-end accrual policy is 100% implemented.
  •  Reviews, follows up and resolves issues noted in all internal control review exercises reports issued by Accounting Department (accounting scorecard and QAR, Country Office field Visit).
  •  Follow up on audit and COSO recommendations which relate to the accounting function. General Administration:
  •  Handles local purchasing of supplies, equipment, and contracts for services.
  •  Maintains and updates records and reports on status of inventory and physical assets.
  •  Handles a variety of general office administrative matters and other ad-hoc duties as required (e.g., travel, security, workshops, and conferences etc.).
  •  Provide guidance to less experienced staff.
  •  Provide information and assistance on benefits policies and related issues (e.g., financial assistance loans, dependency allowance, medical benefit, overtime pay).
  •  Processes short-term consultant contracts in accordance with guidelines.

Selection Criteria

  •  Minimum Education/Experience: Bachelor degree in Accounting, Business, Finance, or other relevant discipline; or Non‐relevant bachelor’s degree plus one of the following: (1) CIMA Advanced Diploma in Management Accounting; or (2) ACCA Advanced Diploma in Accounting and Business; or (3) equivalent country‐level accounting certificate.
  •  Minimum Years of Relevant Experience: At least 1 year of relevant experience, but it is preferred to have a candidate with professional experience for two years or longer.
  •  Language skill: Proficient in English with ability to communicate effectively orally and in writing in both.
  •  Demonstrated expertise in handling transactional level financial/accounting works.
  •  Demonstrated expertise in financial reporting, budget planning and monitoring, and internal control.
  •  Demonstrated competency in people relations.
  •  Competence in the use of MS Office software such as (Word, Excel, and PowerPoint).
  •  Good working knowledge of financial systems, such as, SAP.

General Competencies

  •  Integrity and Independence: Prepares accurate reports, ensuring that pertinent facts are fairly presented, shares information freely.
  •  Statutory and other Stakeholder Reporting: Can produce pro-forma financial statements and reports; familiar with disclosure requirements and accompanying notes, and management and auditor’s reports.
  •  Internal controls and corporate procedures: Can analyze data and business processes to determine the viability of controls and procedures and identify any issues or areas of risk.
  •  Governance: Able to interpret the fundamental resource management requirements of a client’s governing structures and to provide basic budget analysis.
  •  Planning and Budgeting: Can produce standard reports and budgets and analyze budget information; understand the entity’s funding structure and sources.
  •  Performance Evaluation and Reporting: Able to determine the information needs of users and present information that supports management decision making.
  •  Management Information and Tools Design: Able to analyze management information needs, accurately define requirements and ensure the quality of information produced.
  •  Financial Strategy: Understands what impacts the strength and integrity of the entity’s income statement and balance sheet, and the Bank’s lending products and basic pricing structures.
  •  Tasks and Workflow Management: Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.
  •  Transactions Processing and Quality Control.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.


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