2301228
Receptionist
Job advertisement : May 2, 2023
Publication cancellation date : May 16, 2023, 9:59:00 PM
Organizational Unit: FAO Partnership and Liaison Office in Colombia
Job type : Temporary work
Requirement Type: PSA ( Personal Service Agreements )
Grade Level: N / A
Main location : Colombia-Bogota
Duration: 60 days trial period, renewable
Position Number: N / A
_ FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
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- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
FAO is the Food and Agriculture Organization of the United Nations, leading the international effort for a world free of hunger and malnutrition in which food and agriculture contribute to improving the living standards of all its inhabitants, especially the poorest, economically, socially and environmentally sustainable. We work to contribute to the fulfillment of Agenda 2030 and its global goals by promoting sustainable, inclusive and resilient food systems to achieve production, nutrition, an environment and a better life.
The vacancy is located in Bogotá. The position belongs to the administration area.
Hierarchical dependency
Under the general supervision of the FAO Representative in Colombia and the administrative officer.
Field of specialization
The Receptionist will support the administration team, his general responsibility is to provide attention to internal and external personnel in their information requirements, maintain control in receiving correspondence and/or documents, in addition to providing support in general activities entrusted to the achievement and achievement of organizational objectives, complying with FAO standards.
Tasks and responsibilities
- Receive the public, paying attention to cuts; provide the required information and announce it in the corresponding area.
- Carry out the personnel registration in the Excel attendance sheet, generating weekly reports.
- Receive and record the physical correspondence that arrives at the Representation.
- Manage the switch and coordinate the communication of messages to all staff.
- Support updating the directory of UN agencies, government entities, NGOs, donors, partners and other liaison and cooperation entities.
- Manage communications record in correspondence application, by assigning the corresponding consecutive.
- Manage information on meetings, events and activities carried out by the Representation, to supply it when required by visualization at Brookings, also monitor the use of meeting rooms according to the programming of the allocation module.
- Provide secretarial support for letters and memoranda addressed to the administration of the building.
- Send diplomatic bag in accordance with the requested request, with the prior authorization of the Administrative Officer.
- Support the organization of the physical and digital archive as assigned.
- Hacer seguimiento diario a la correspondencia saliente de la Representación coordinando su entrega con mensajeros internos y compañías de mensajería.
- Hacer la entrega de útiles de oficina a cada uno de los funcionarios según los requerimientos.
- Apoyar el registro y descargue del inventario de insumos de cafetería, aseo y papelería de la Representación, cuando le sea solicitado.
- Realizar las demás funciones que le sean asignadas de acuerdo con las características del cargo y las necesidades de la Representación.
LOS CANDIDATOS SERÁN EVALUADOS CON ARREGLO A LOS SIGUIENTES CRITERIOS:
Requisitos mínimos
- Titulo como técnico en áreas administrativas, secretariado.
- Experiencia mínima de tres años en cargos con funciones relacionadas.
- Conocimiento práctico del español (nivel C) hablado y escrito.
- Colombian nationality or resident in the country with a regular work permit.
FAO Core Competencies
- Results-based approach
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge sharing and continuous improvement
Technical/functional skills
- Knowledge in Microsoft office
- Experience in management, correspondence follow-up.
- Knowledge in handling Excel.
- Writing skills.
- Experience in database development.
- Experience in preparing reports related to activities.
- Ability to work in a team, good interpersonal relationships and assertive communication skills.
- Ability to act at all times with extreme discretion regarding United Nations documents, information and materials
- Permanent attitude and behavior of cordiality, composure, respect and collaboration with all the people and organizations with whom FAO interacts.
Selection criteria
- Knowledge in handling Excel.
- Writing skills.
- Experience in database development.
- Knowledge in Microsoft office
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all, and integrity and transparency.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process (application, interview, processing).
- Incomplete applications will not be considered. If you need help or have questions, please contact: Careers@fao.org
- Applications received after the application submission deadline has expired will not be accepted.
- We inform you that FAO will only consider degrees or academic credentials obtained at an educational institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities (IAU)/UNESCO. The list can be consulted at: www.whed.net/
- For all other questions visit the FAO employment website: http://www.fao.org/employment/home/es/.
SUBMISSION OF APPLICATIONS
If you want to apply, go to the FAO Recruitment Website ( FAO Employment ) and complete your online profile. Incomplete applications will not be taken into account. Only applications received through the contracting portal will be considered. We advise candidates to submit their application sufficiently in advance of the expiration of the term. If you need help, contact: Careers@fao.org.
IN THE LOCALS OF FAO IT IS FORBIDDEN TO SMOKE