Job Identification : 11072
Locations : Cotabato City, Philippines
Posting Date : 05/31/2023, 04:19 AM
Apply Before : 06/07/2023, 03:59 PM
Job Schedule : Full time
Agency : UNDP
Grade : NB4
Vacancy Type : National Personnel Service Agreement
Practice Area : Conflict Prevention, Peacebuilding and Responsive Institutions
Bureau : Regional Bureau for Asia and the Pacific
Contract Duration : 1 Year
Education & Work Experience : Master’s Degree
Other Criteria : Bachelor’s Degree with 2 years of experience
Required Languages : English and Pilipino
Mobility required/no mobility
no mobility required
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The ratification of the Bangsamoro Organic Law (BOL) in 2019, led to the creation of the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM), and ended 40 years of conflict in the region. The Bangsamoro Transitional Authority (BTA) is currently leading the BARMM through a three-year transition due to end in 2025. However, with less than a year remaining, the BARMM faces significant development challenges as well as conflict and climate risks that could destabilize the fragile peace in the region. The BTA requires urgent support over the next 6-12 months to leverage peace dividends for communities across the region, with an emphasis on demonstrating the benefits of peace and stability to former combatants, many of whom have not been demobilized, and other vulnerable groups such as indigenous people, women and youth.
Although the BTA has made headway with the political track of the transition, key provisions in the BOL remain incomplete. COVID-19 has contributed to setting back the timetable for the implementation of the government’s programmes under the normalization track. Delays have caused growing frustration with the peace process in some quarters which if not properly managed, could bolster the appeal of militant groups among disgruntled constituencies. The Joint Programme seeks to re-energize hope in the peace process by providing socio-economic and peacebuilding investments, and accelerate access to sustainable livelihoods, food security and community security, ahead of crucial elections in 2022. The UN Joint Programme will contribute to peaceful and inclusive communities, in line with the sustainable development efforts set out by the Philippine Development Plan, the Bangsamoro Regional Development Plan, and the UN Socioeconomic and Peacebuilding Framework for COVID-19 Recovery in the Philippines 2020-2023.
The UN Joint Programme will be implemented by 4 Agencies of the United Nations. They are the United Nations Development Programme (UNDP), International Orgnization for Migration (IOM), World Food Programme (WFP) and Food and Agriculture Organization (FAO). Each agency will bring with it the expertise and experience on different fields and create the needed synergy towards the implementation of a sustainable area-based community driven development in areas affected with conflict in the autonomous region.
As such, UNDP is seeking a Project Analyst who will support the Peace Team in managing the day-to-day operations of the Joint Project on Conflict Transformation in Areas Affected by Armed Conflict in BARMM through Area-based Community Driven Development. The ProjectAnalyst is tasked to assist in the design and implementation of project activities, while ensuring high quality, accuracy, and consistency of work. The Project Analyst is expected to report daily to the Project Manager who will be designated by the Peace Team Lead. The position holder also demonstrates a client-oriented approach, tact, and ability to work with people of different national and cultural backgrounds. Moreover, the Project Analyst works in close collaboration with other project colleagues of the Peace Programme Team, as well as with other UN Agencies, government officials, technical advisors and experts, multilateral and bi-lateral donors and civil society to successfully implement the activities.
Duties and Responsibilities
Under the overall guidance of the UNDP Resident Representative and Team Leader of the Peace Programme Team, and through the direct supervision of the designated Project Manager, the Project Analyst will be tasked to deliver distinct outputs of the project, to ensure quality implementation–from activity design, budgeting, monitoring, and organizing events.
The Project Analyst will be directly responsible for successfully completing the below set of tasks within allotted, agreed-upon time frames:
- Ensures administration and implementation of Project activities: Work with the Project Team in the identification, preparation, implementation, review and adjustments in the overall project implementation strategies, Annual Work and Financial Plans, Monitoring and Evaluation Plans, and Communications Plans; Participates in the analysis and summarization of proposals on the assigned thematic areas; Presentation of information / reports for identification of areas for support and interventions; Supports the implementation of the CO partnerships and resource mobilization strategies, and in the preparation of variousreports
- Provides effective support and contributes to the efficient management of the Project: Presentation of thoroughly researched information for formulation of country programme; preparation of project document drafts, work plans, budgets, low-value agreements, proposals on implementing arrangements; Initiation of a project, contribute to presentation of the project to the PAC, entering project into ATLAS, UN ALL, or Quantum, finalization of contribution agreements, preparation of required budget revisions, and closure of projects through review; Participation in Local Project Appraisal Committee (LCAP) and Contracts, Assets and Procurement Committee (CAP); Analyses and submits procurement processes to CAP; Provision of guidance to executing agencies on routine implementation of projects, tracking use of financial resources; Follow-up on performance indicators / success criteria, targets and milestones, preparation of reports; Contribution to operational and substantive analysis of project financial resources, identification of operational and financial problems and development of solutions
- Manages the provision of administrative support to the project: Guidance in the elaboration of proper control of the supporting documents for payments, review of financial reports; Guidance in the maintenance of the internal expenditures control system, which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in ATLAS, UNALL or Quantum; Timely monitoring and execution of corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers
- Contributes to the creation of strategic partnerships and implementation of resource mobilization: Assist the Project Manager in Managing Partnerships toward the effective, efficient and timely implementation of project activities; Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts; Tracking and reporting on mobilized resources; Liaison with donor and partner counterparts on the implementation of common initiatives and projects
- Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Organization and facilitation of trainings for the programme / project personnel; Synthesis of Lessons Learnt and Best Practices from the Project’s implementation; Sound contributions to knowledge networks and communities of practice.
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies: Partnership management
- Donor Partnerships: Knowledge and understanding of DFAT and relevant donors’ strategies, approached, processes and systems
- CSO engagement: Knowledge and understanding of CSOs and the ability to engage with CSOs
Administration & Operations
- Events management (including retreats, trainings, and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
- Audit (General): Understands how regulations and professional standards in internal and external audit underpin audit work in the public services. Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records. Understands wider mechanisms for assurance and scrutiny. Understands the law and best practice relating to anti- bribery and corruption controls and the fraud risks faced by public bodies.
- Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets
- Audit risk management: Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved
Required Skills and Experience
- Master’s degree in Social Sciences, including International Development, Community Development, Project Management, Peace and Conflict Studies or other related field, or
- Bachelor’s degree in relevant field with 2 years of experience in lieu of Master’s degree.
- Minimum of 2 years with Bachelor’s degree of work experience in project management and coordination, preferably in peacebuilding and conflict prevention, no experience is required for candidates with Master’s degree
- Proven experience of effective partnership development with national counterparts, development partners and civil society is required
- Familiarity with the Bangsamoro issues, the peace processes and the normalization process is required
- Proficiency in standard software applications Word, Excel, PowerPoint, Outlook etc. is required
- Relevant work experience in sustainable area development, community transition and peacebuilding at the level of communities is an advantage.
- Work experience in Women, Peace and Security, Normalization, and Preventing / Countering Violent Extremism in the Bangsamoro Autonomous Region in Muslim Mindanao will be preferred
- Previous experience in International Organizations, UN Agencies, and UNDP is an advantage, especially knowledge about Business Processes.
- Proven experience of working with the key stakeholders of the peace processes in the BARMM is an advantage
- Excellent written and verbal English language skills. Fluency in Pilipino
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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