2301634
National Operations Specialist
Job advertisement : Jun 05, 2023
Publication cancellation date : Jun 19, 2023, 9:59:00 PM
Organizational Unit: FLGUA
Job type : Temporary work
Requirement Type: NPP ( National Project Personnel )
Grade Level: N / A
Main location : Guatemala
Duration: 12 months ( possibility of extension )
Position Number: N / A
FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
The Food and Agriculture Organization of the United Nations ( FAO ) and the Government of Guatemala signed the Country Programming Framework ( MPP ) 2022 – 2025, in which, National priorities that FAO will address through country-level actions within their respective strategic frameworks are defined. These priorities aim to guarantee FAO’s comparative advantages to contribute to the achievement of the goals established in State policy instruments such as the K’atún National Development Plan Our Guatemala 2032 ( CONADUR-SEGEPLAN, 2014 ), the National Development Priorities ( SEGEPLAN, 2016 ), the General Government Policy 2020-2024, as well as the United Nations Framework for Cooperation for Sustainable Development in Guatemala and Agenda 2030.The Guatemalan MPP establishes three priority government areas to be addressed by FAO, these are: 1 ) More productive, prosperous and inclusive territories for a better life, 2 ) Food security and better nutrition, and 3 ) Resilience and better environment. The results contemplated in these three program areas will be achieved through the development of the Organization’s normative instruments and the projects implemented by FAO, together with its partners, in the country. The results contemplated in these three program areas will be achieved through the development of the Organization’s normative instruments and the projects implemented by FAO, together with its partners, in the country. The results contemplated in these three program areas will be achieved through the development of the Organization’s normative instruments and the projects implemented by FAO, together with its partners, in the country.
Hierarchical dependency
The specialist will be under the direct coordination of the Assistant Representative ( Program ).
Field of specialization
The FAO office in Guatemala currently has more than 20 projects in implementation in its portfolio, and constantly another number of projects in formulation and others in the process of being closed. The operations specialist will accompany in the project cycle guaranteeing compliance with FAO regulations in this regard and in the maintenance of corporate tools for proper management and monitoring from the operational and financial point of view. The operations specialist is part of the FAO Representation Programs Unit in Guatemala.
Tasks and responsibilities
- Manage daily operations and follow up on issues related to the execution of the project portfolio of the FAO field program in Guatemala.
- Guide project and program managers to the different steps of the project cycle using FAO tools.
- Keep the information required in corporate tools ( iMIS, FPMIS, FPSN ) updated and those developed at the regional level to support the implementation of the project portfolio ( OnTrack, SMARTS )
- Provide timely and regular operational guidance and support to budget managers and project teams.
- Support the country office in the operational and financial procedures of projects and programs ( opening and closing, updating Delivery )
- Follow up on budget execution and budget reviews )
- Participate, advising from an operational perspective, in the preparation of concept notes and formulation of project proposals, guaranteeing the quality and adequate inclusion in accordance with FAO guidelines, with programmatic focus.
- Support the budget manager in the preparation of the Operational Checklist that corresponds to the approval process.
- Accompany the preparation of the project budget in accordance with FAO and donor policies.
- Support in human resource management, logistics, and operational support for field program projects
- Support in the development of terms of reference for the hiring of personnel and technical missions.
- Support in strengthening the operational structure, including training national staff, to ensure that the necessary operational capacity for the implementation of FAO field program projects and programs is maintained.
- Guide the preparation of operational plans ( ensuring the incorporation of MPP goals and biannual plan ), purchase, investment and contracting plans for emergency, rehabilitation and development projects.
- Monitor progress in the field and identify corrective measures to overcome operational limitations.
- Support financial monitoring, and follow-up actions agreed according to the SAFRA tool, and keep the portfolio of projects in operation of the Representation updated.
- Support the Budget Manager in the preparation of files, presentation of results including final declarations to governments and donors.
- Coordinate closely with the technicians and administrative staff of the Representation to fulfill their responsibilities.
- Support in the process of hiring personnel, acquiring supplies and equipment in field program projects, including letters of agreement.
- Provide other related operational support assigned to you.
THE CANDIDATES WILL BE EVALUED IN ARRANGE TO THE FOLLOWING CRITERIA:
Minimum requirements
- Higher university degree in agriculture or another field related to the work of the Organization; preferably with postgraduate studies in project formulation, rural development, agricultural economy, climate change or the environment.
- Five years of relevant experience in emergency management, operation and support – rehabilitation and development programs;
- Guatemalan nationality.
- Practical knowledge of Spanish
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
Technical / functional skills
- Familiarity with FAO project cycle guidelines and knowledge of FAO administrative processes and systems is considered a great advantage.
- Scope and relevance of experience in preparing financing proposals, monitoring budgets.
- Scope and relevance of the experience in program or project management, with the capacity to develop plans, their implementation and coordination.
- Ability and experience for the preparation and writing of conceptual notes, and formulation and projects.
- Work experience with multidisciplinary teams, participatory processes, and articulated work with various actors
Selection criteria
- Scope and relevance of experience in field program / project operations in the food security, agriculture, climate change sector.
- Minimum experience of five years in formulation and management of development projects with international cooperation.
- Minimum experience of five years in operational management of projects and programs.
- Five years of experience in preparing and monitoring the budget for projects and programs.
- Experience and knowledge of the rural area of preference of the territories where FAO has a presence.
- Knowledge of the national reality.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For any other questions visit the FAO website on employment: http://www.fao.org/employment/home/es/ .
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
PRESENTATION OF REQUESTMENTS
- If you want to apply, go to the FAO Recruitment Website ( Employment in FAO ) and complete your online profile.
- Incomplete applications will not be taken into account. Only applications received through the contracting portal will be considered.
- We advise candidates to submit their application sufficiently in advance of the expiration of the term.
- If you need help, contact: Careers@fao.org.
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