Reference Number: VN 2024 – 006
Job Title: Head of Sub Office / Chef Sous Bureau
Duty Station: Mamou – Guinea
Classification: NOA-1
Type of Assignment: (OYFT) One Year Fixed Term, (01) Year with possibility of Extension
Estimated start date: As soon as possible
Deadline/Closing date: May 3, 2024
Established in 1951, IOM is a sister organization of the United Nations and, as the lead UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM’s mission is to promote humane and orderly migration for the benefit of all. To do this, it offers services and provides advice to governments and migrants.
Context:
As part of the implementation of the Protection, Return and Reintegration of Returning Migrants (MPRR) program, financed by the European Union and implemented by IOM in the Republic of Guinea, the Organization International for Migration (IOM) is seeking to recruit a Team Leader for the regions of Mamou and Labé.
Main functions / Responsibilities
Under the direct supervision of the Head of Mission and the hierarchical supervision of the MPRR project manager, the successful candidate will have the tasks and responsibilities of:
1- Support the Project Manager for the implementation of MPRR project activities:
• Coordinate the effective implementation of the MPRR program as a whole in the Mamou and Labé areas.
• Assist in monitoring and supervising activities relating to operational, human,
administrative, budgetary and financial management of the program in the sub-office in accordance with
IOM rules and procedures and donor requirements.
• Be responsible for compliance with IOM procurement procedures
.
• Ensure close coordination of interventions with government counterparts, clarify with them the plans and status of implementation of activities, as well as technical aspects that need to be addressed;
• Monitor the performance of implementing partners. Verify that deliverables are completed to a satisfactory standard before any relevant payment is authorized.
• Ensure that all reports and administrative activities within the area of responsibility are submitted to Finance and RMO in a timely manner by following all IOM policies and procedures.
•Provide technical support and supervision to MPRR project staff assigned to their area.
•Support and accompany all IOM initiatives and activities planned in the Mamou and Labé regions.
•Provide suggestions and technical inputs for the development of new strategies and projects that expand the country office portfolio.
2- Coordination with external partners
•Ensure that the zone team respects the instructions and guidelines established on the methods of monitoring and implementation of the project in areas inaccessible to IOM personnel and in the event of threats for the safety. Suggest further actions to improve existing guidelines.
•Inform the CoM and the project manager on the immediate needs in terms of specific assistance to be considered following the recommendations of the local authorities and communities.
•Work closely with the Regional Technical Units of Mamou and Labe for the coordination and monitoring of MPRR program activities in the Mamou and Labe regions.
• Coordinate closely with the designated official of the United Nations Department for Safety and Security (UNDSS) in the region, civil and military government authorities, donor representatives, tribal leaders, village councils and others to ensure security of all IOM personnel and assets. Participate in security meetings and report all security issues and incidents to the Sub-Office Security Officer and CoM.
•Participate in coordination meetings with other agencies present in the field.
•Monitor and supervise the activities of implementing partners engaged by IOM in the area and inform the CoM and the project manager of the implementation status.
•Participate in various meetings and consultation framework in the field of Migration with prefectural and regional stakeholders;
Required Qualifications and Experience
Education
•Hold a university degree (Min BAC+4), development sciences, social sciences, statistics or equivalent diploma;
•Additional studies on administrative topics will be highly appreciated.
•Additional studies on migration and humanitarian topics will be beneficial
Professional Experience:
•Documented professional experience.
•Minimum of 02 years of successful experience in similar jobs.
•Experience in communications, marketing and/or community outreach
•Field experience in migration and refugee assistance, relief activities targeting internally displaced persons and vulnerable migrants;
•Good experience of the general Guinean socio-economic context.
•Proven writing and communication skills and the ability to maintain effective working relationships with government authorities, international organizations and other project partners;
•Proven ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds;
Technical skills:
•Strong community mobilization capacity and mastery of the concepts of community engagement and responsibility;
•Ability and willingness to work in the field in very remote locations in sometimes difficult circumstances;
•Strong communication and report writing skills, and able to manage and transmit field data effectively;
•Ability to use a tablet and/or computer to transfer data and reports;
•Ability to coordinate effectively with a wide range of partners, including local authorities
•Good writing and communication skills
Languages:
Mandatory
For all candidates, proficiency in French and English is required (oral and written).
Desirable
Knowledge of national languages will be considered an asset.
Accredited universities are those listed in the UNESCO Global Higher Education Database ( https://whed.net/home.php ).
Required Competencies:
The incumbent must demonstrate the following values and skills:
Values - All IOM staff members must respect and demonstrate these five values:
• Inclusion and respect for diversity : Respect and promote individual differences and cultural. Encourages diversity and inclusion.
• Integrity and Transparency : Maintain high ethical standards and act in a manner consistent with the organization’s principles/rules and standards of conduct.
• Professionalism : Demonstrate the ability to work in a calm, competent and committed manner and exercise prudent judgment in meeting daily challenges.
• Courage : Demonstrate willingness to take a stand on important issues.
• Empathy : Showing compassion for others, making people feel safe, respected and treated fairly.
Core Competencies – Behavioral Indicators – Level 2
• Teamwork : Develop and foster effective collaboration within and between units to achieve common objectives and optimize results.
• Deliver results : Produce and deliver quality results while respecting service and deadlines. Is action-oriented and committed to achieving agreed results.
• Knowledge management and sharing : Continuously seek to learn, share knowledge and innovate.
• Accountability : Take ownership of achieving the Organization’s priorities and take responsibility for own actions and delegated work.
• Communication : Encourage and contribute to clear and open communication.
Explain complex topics in an informative, inspiring and motivating way.
Managerial skills – Behavioral indicators – Level 2
• Leadership : Provides clear direction, leads by example and demonstrates ability to achieve the organization’s vision. Helps others realize and develop their professional and leadership potential.
• Empower others : Creates a supportive environment in which staff can give their best and develop their potential.
• Build trust : Promotes shared values and creates a climate of trust and honesty.
• Strategic Thinking and Visioning : Works strategically to achieve organizational goals and communicates clear strategic direction.
• Humility : Leads with humility and is open to recognizing one’s own shortcomings
The IOM Competency Framework is available at this link
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Others
Any offer relating to this vacancy notice is subject to confirmation of financing.
Hiring will be subject to certification that the candidate is suitable for the intended employment and verification of residency status, visa and clearances by the applicable government, if applicable.
Only applicants residing either in the country of the duty station or in a neighboring country located near the duty station will be considered. In all cases, legal residence in the country of the duty station, or in the neighboring country located near the place of work, and work permit, as applicable, are essential to occupy this position.
Vacancies close at 11:59 p.m. local time in Conakry, Guinea on the respective closing date.
No late applications will be accepted.
How to apply
How to apply:
Interested persons are invited to submit their application by email to HRrecruitmentunit@iom.int no later than May 3, 2024, specifying in the subject line the position reference number VN 2024 – 006 with Position Title.
Application files must include:
• Cover letter indicating in the subject line the position reference number VN 2024-006 and Position Title.
• Up-to-date CV
• References of the last 3 direct Supervisors (Name, email, department name and telephone contact)
Only pre-selected candidates will be contacted.
Announcement period:
From April 19, 2024 to May 3, 2024
No Fees:
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fees). IOM does not request any bank account information.