File and Address Assistant, Guadalajara, Mexico At Food and Agriculture Organization of the United Nations ( FAO )


File and Address Wizard

Job advertisement : Aug 21/2023

Publication cancellation date : Sep 4, 2023, 9:59:00 PM

Organizational Unit: FLMEX

Job type : Temporary work

Requirement Type: NPP ( National Project Personnel )

Grade Level: N / A

Main location : Mexico-Guadalajara

Duration: 3 months ( with high probability of extension )

Position Number: N / A

FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.

  •  FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
  •  Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
  •  All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
  •  FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
  •  All selected candidates will undergo rigorous reference and background checks.
  •  All requests will be treated with the strictest confidentiality.

Organizational framework

The project “ Implementation and strengthening of the sustainable management of Natural Protected Areas ” constitutes the pilot phase of the CONANP-FAO collaboration that seeks to contribute to strengthening the system of Natural Protected Areas in Mexico. Through this project, specific strengthening mechanisms will be generated in the management and management of Natural Protected Areas for a better sustainable use of natural resources, strengthen the institutional relations of CONANP and improve processes that allow a direct impact on management effectiveness indicators, while building connectivity mechanisms, generating strategic alliances and actions to safeguard biodiversity and natural wealth.As a general result of the project, CONANP is expected to adopt the instruments to improve institutional efficiency and participatory governance for effective management of current and projected NPAs, through four products:

  •  Product 1. Prepared and transferred the proposal to improve the strategic Institutional Capacity (IC) (includes the identification of IC gaps or deficits, areas of opportunity, roadmap and established processes) for the institutional efficiency of the CONANP related to the management of Protected Natural Areas.
  •  Product 2. Generated and consolidated the instruments and mechanisms for strengthening governance and citizen participation in Protected Natural Areas.
  •  Product 3. Prepared and implemented the proposal to increase the ecological representativeness and connectivity of the ecosystems under protection: Incorporation of new ANP, strengthening of existing ones and ADVC certification.
  •  Product 4. Designed, validated and transferred operational processes for the prioritization and efficient, timely and articulated development of strategic projects within the ANP in the territories of project implementation.

Hierarchical dependency

Under the supervision of the Assistant Program Representative

Field of specialization

File and address

Tasks and responsibilities

The owner would strengthen the institutional relations of the CONANP and improve processes that allow better control and management of the matters handled within this Regional Directorate. The File and Address Assistant will have the following functions:

  •  Classify and order information requests received at the Regional Directorate, by different means (physical, electronic).
  •  Database registration of the documentation received in the offices of the Regional Directorate.
  •  Database registration of the documentation generated by the Regional Directorate.
  •  Support with Management for good management and control of the file.
  •  Assist with Management on administrative issues.
  •  Support the ANP and the different areas of the Regional Directorate for registration and monitoring in the CONANP Social Service and Professional Practices program. Generating a database with the information derived from said program.
  •  Support the ANP and the different areas of the Regional Directorate for the registration and monitoring of the CONANP volunteer program. Generating a database with the information derived from said program.
  •  Support the ANP and the different areas of the Regional Directorate for the registration and monitoring of the Peace Corps Volunteer program.
  •  Maintain close communication with the Regional Management areas in order to follow up on information requests.
  •  Provide good service to the public, with a positive attitude and empathy.
  •  Review stationery materials and computer equipment in the Management office


Minimum requirements

  •  Bachelor of Business Administration, Bachelor of Public Accounting, Bachelor of Economics, Bachelor of Business.
  •  2 years of experience in administrative issues, control and file management.
  •  Working knowledge of Spanish and limited knowledge of English.
  •  Mexican nationality.

FAO Core Competencies

  •  Results-based approach
  •  Teamwork
  •  Communication
  •  Establishing effective relationships
  •  Knowledge sharing and continuous improvement

FAO Core Competencies

  •  Results-based approach
  •  Teamwork
  •  Communication
  •  Establishing effective relationships
  •  Knowledge sharing and continuous improvement

Technical/functional skills

  •  Experience in strategic topics such as planning, administration, development of indicators, among others
  •  Management of administrative processes and archival control.
  •  Management of basic computer packages: Windows, Office: Word, Excel, Power Point, Internet, Outlook.
  •  Experience in documentation control, creation of databases, in Public, Private Entities or Civil Society Organizations.


  •  FAO does not charge fees at any stage of the recruitment process (application, interview, processing).
  •  Incomplete applications will not be considered. If you need help or have questions, please contact: [email protected]
  •  Applications received after the application deadline has expired will not be accepted.
  •  Please be informed that FAO will only consider academic degrees or credentials obtained from an educational institution included in the Global Higher Education Database, which is a list maintained by the International Association of Universities (IAU)/UNESCO. The list can be consulted at:
  •  For any other questions visit the FAO employment website:

It is noted that all candidates should adhere to the Organization’s values ​​of commitment to FAO, respect for all and integrity and transparency.


  •  If you would like to apply, go to the FAO recruitment website (FAO Careers) and complete your online profile.
  •  Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
  •  We advise candidates to submit their application well in advance of the deadline.
  •  If you need help, please contact: [email protected] .




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