Organization: 3iSolution (legally) iMMAP France
Country/Region: Colombia, Bogotá.
Project: Evidence-based decision making – EVIDEM Consortium. Information management through evidence-based decision making for a better humanitarian response in Colombia.
CONTEXT
The main objective of this project is to improve overall coordination between humanitarian actors through analysis, evaluation and synergistic information management services.
Through this project, information will be shared between actors to improve decision-making and response capacity.
EVIDEM organizations will share their experiences, knowledge and lessons learned to achieve the goal.
The proposed activities, together with the knowledge and experiences of each of the organizations included in the EVIDEM consortium, in addition to complementing each other, are aligned with the Emblematic Initiative1 by establishing itself as a collective coordination structure for the management of information to the service of humanitarian organizations, facilitating the way to put people and their priorities, needs and capacities at the center of all actions.
Using its experience and knowledge gained through its long-standing support to humanitarian coordination mechanisms and information management capacity strengthening activities, 3iSolution (iMMAP FRANCE) aims to strengthen and empower humanitarian partners to leverage and optimize information management tools, technologies, platforms and best practices in your response to a humanitarian crisis. To help achieve this, 3iSolution (iMMAP FRANCE) will carry out two main activities: 1. Provision of needs-based information management products and services to OCHA and the HCT (Humanitarian Country Team) in Colombia, particularly to align methodology of the Joint and Intersectoral Analysis Framework (JIAF) 2.0, to contribute to an evidence-based HPC. 2. Strengthen and train information management capacities at the community level, including indigenous authorities.
The EVIDEM consortium will provide a collective response from the main information management and analysis players addressing the identified gaps in information assessment, analysis and management. The proposal seeks to strengthen the capacities of the
first responder institutions and communities, including indigenous organizations, for anticipatory action and rapid response through analysis, assessment and related coordination capabilities to improve multi-hazard crisis preparedness and response capacity in disaster-affected areas. crisis in Colombia, including an emphasis on coordination and information exchange between humanitarian actors linked to humanitarian access and clusters.
Organization:
3iSolution (iMMAP France), is an international non-profit organization whose role is to provide information management services to humanitarian and development organizations, enabling partners to make informed decisions that ultimately provide high-quality targeted assistance to the most vulnerable populations in the world. 3iSolution (iMMAP France) turns data into information and creates knowledge for decision-makers operating in conflict, disasters, post-disaster and recovery environments, as well as other complex emergency situations and development contexts.
Job Description:
Carry out efficient management of the organization’s administrative operations, providing support to ensure smooth and effective operation. Support to the purchasing department in the efficient acquisition of goods and services. This position reports operationally to the Head of Administration and Finance.
Activities
- Provide assistance to internal and external clients
- Supervise and coordinate the activities of administrative and support staff.
- Support the efficient management of the organization’s administrative operations, providing support to ensure smooth and effective operations.
- Ensure compliance with relevant internal and external policies and regulations.
- Build the purchasing work plan for each project and present its progress monthly.
- Ensure compliance with the procedure for purchasing goods and services
- Conduct market research to identify potential suppliers and evaluate their products and services.
- Request quotes and negotiate prices and terms with suppliers.
- Process purchase orders and track their status.
- Maintain an updated database of suppliers and products.
- Collaborate with other departments to understand their purchasing needs and provide them with the required support.
- Verify the quality of the products received and handle any problems related to them.
- Manage inventory and ensure a constant flow of supplies.
- Analyze purchasing data to identify opportunities for savings and efficiency.
Required Qualifications:
Extensive practical experience in managing procurement of goods and services. A minimum of 3 years of relevant experience in activities similar to these terms.
Ability to work as a team and under high-pressure contexts.
Ability to manage multiple tasks and priorities in a dynamic environment.
Excellent interpretation and analysis skills.
Strong verbal and written communication skills.
Fluent command of Spanish is required (speaking and writing), advanced knowledge of the English language (required).
Guiding Principles:
The contractor is expected to behave in a professional manner and to respect local laws, customs and policies, procedures and values of 3iSolution (iMMAP FRANCE) at all times and in all countries.
3iSolution (iMMAP FRANCE) has zero tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violation of these principles and policies will be treated as serious misconduct.
3iSolution (iMMAP FRANCE) offers equal opportunities regardless of your background.
How to apply
Please send your CV to recruitment-colombia@immapfr.org, specifying in the title of your email: COORDINADOR/A ADMINISTRATIVO-COMPRAS Y ADQUISICIONES
or apply throught the following link :
https://ideali.st/HvQRp6
BEFORE 10/05/2024. EOD.