Tender Notice – Final Evaluation Consultancy At Sign of Hope


Organization

Hoffnungszeichen | Sign of Hope e.V.

www.hoffnungszeichen.dewww.sign-of-hope.org

Position

Final Evaluation Consultant

Type of Contract

Short-term consultancy

Location

Home-based with field mission travel to project sites and Semera Afar Ethiopia

Relevant Languages

English, Amharic (required) & Afaraf (desirable)

Application Deadline

05/07/2024

Starting Date

22/07/2024

Project Title

Holistic Food Security and Creation of Livelihoods for Pastoral and Agro-pastoral communities and Internally Displaced people in Afar, Ethiopia

Total Project Budget

€ 545,900 EURO

Hoffnungszeichen | Sign of Hope e.V. (SoH) is announcing an open tender procedure for consultancy services for a final evaluation in ETHIOPIA.

Background and Rationale

Hoffnungszeichen | Sign of Hope e.V. (SoH) is a Christian motivated organisation for Human Rights, Humanitarian Assistance and Development Cooperation. From its base in Constance, Germany, SoH is committed to helping those in distress and exploited people worldwide.

This final evaluation is commissioned under the German Federal Ministry for Economic Cooperation and Development (BMZ) budget for development projects run by private organizations.

SoH is the private German executing agency and the contracting party, with Afar Pastoralist Development Agency (APDA) being the local implementing partner.

Afar Pastoralist Development Agency (APDA) which is a local implement partner and Sign of Hope, the private German executing agency and the contracting party, are currently carrying out the project “Holistic Food Security and Creation of Livelihoods for Pastoral and Agro-pastoral communities and Internally Displaced people in Afar, Ethiopia” since October 2021.The German Ministry for Economic Cooperation and Development (BMZ) is co-funding 90% of the project.

The main objective of the project is to improve food security and livelihoods of vulnerable agro- pastoral and pastoral households in Konnaba and Dallol Districts, Afar, Regional State of Ethiopia. Through the results areas and activities, 2,802 particularly vulnerable households (7,902 women & 8,901 men) will be reached directly and at least 28,198 people who live in the target Kebeles but not directly involved in the project, will indirectly benefit from the project measures.

Purpose, Objectives and Use

The purpose of the evaluation is to provide SoH and Afar Pastoralist Development Agency (APDA) with a comprehensive assessment of the project, conducted systematically and impartially, as well as analyze the implementation and results of the project, propose actions to ensure sustainability of the results, identify lessons learned and information for potential future projects. The study will provide concrete, credible and practical recommendations for a potential follow-up Project.

The study will support the project quality assurance measures implemented by SoH and meet the donor requirements towards the development projects implemented by German private organisations.

The evaluation will address evaluation questions based on the standard OECD/DAC evaluation criteria of relevance, coherence, effectiveness, efficiency, sustainability, and impact (please see https://www.oecd.org/dac/evaluation/revised-evaluation-criteria-dec-2019.pdf). The objectives of the evaluations are to:

a. Assess the extent to which the project has sustainably achieved its objectives and results (see annex 1, including the extent to which the lives of the project beneficiaries have been improved,

b. Identify the strengths and weaknesses in terms of planning, management, implementation and monitoring of the project,

c. Evaluate sustainability measures,

d. Identify cross-cutting issues addressed through the project, including gender equality, human rights, marginalized groups, inclusion, and other issues,

e. Determine the effects of internal conflict created in the neighboring regions and in Afar region on the project, its activities and implementing organization,

f. Document lessons learned that could contribute to the improvement of the design of future projects.

Duties and Responsibilities

The Evaluation Consultant will work in close cooperation with the responsible SoH Officer and the local implementing partner.

The duties and responsibilities of the Evaluation Consultant will include:

  • Develop a work plan outlining the proposed research methodology, geographical coverage and schedule to conduct the study,
  • Conduct a desk review of relevant documents,
  • Carry out a project site visit to a project location to conduct research, collect data and establish contact with the local implementing partner, project beneficiaries and relevant project stakeholders,
  • Review and evaluate available data and existing sources of information, including the project proposal, annual reports, conducted studies and other documents,
  • Examine institutional, technical, staffing and financial capacities of the implementing partner as well as its relationship with the target group and other relevant stakeholders.
  • Incorporate feedback.

Expected Deliverables

The study will produce the following deliverables:

  • an inception report, including the proposed research methodology and data collection tools, a table of content and timeline of research activities prior to the site visit to the project location,
  • a comprehensive report of a maximum of 30 pages with practical recommendations, log frame and relevant annexes (including raw data and documented records).

A template will be provided to serve as a guide and may be used to structure the final report.

Study Quality and Ethical Standards

The study team will take all reasonable steps to ensure that the study is designed and conducted to respect and protect the rights and welfare of the people and communities involved. Furthermore, the study should be aligned to the following standards and applicable practices:

  • Utility: the study must be useful and used.
  • Feasibility: the study must be realistic, diplomatic and managed in a sensible, cost-effective manner.
  • Ethics and Legality: the study must be conducted in an ethical and legal manner, with particular regard for the welfare of those involved in and affected by the Study.
  • Impartiality and Independence: the study should be impartial, providing a comprehensive and unbiased assessment that takes into account the views of all stakeholders.
  • Transparency: the study activities should reflect an attitude of openness and transparency.
  • Accuracy: the study should be technically accurate and credible, providing sufficient information about the data collection, analysis, and interpretation methods so that its worth or merit can be determined.
  • Participation: the Stakeholders should be consulted and meaningfully involved in the study process when feasible and appropriate.
  • Collaboration: Collaboration between key operating partners in the study process improves the legitimacy and utility of the study.

The study must be in line with the SoH guiding principles and Code of Conduct.

Process/Timeframe

The total duration of the assignment is up to 25 working days within the period from July 22/2024 to August 23/2024.

Planning meeting with SoH (remotely), handover of relevant documents 1 day

Initial document review and inception report preparation 4 days

Sharing inception report with SoH and APDA 1 day

Finalization of inception report 1 day

Data collection site visit to a project location 10 days

Data analysis, draft report with annexes 5 days

Incorporating received feedback and report finalization 3 days

Qualifications and Experience

Essential:

  • Minimum of 5 years of project evaluation and/or implementation experience in the result-based management framework
  • Proven experience of conducting feasibility studies, evaluations and other research projects
  • Technical and methodological knowledge to conduct research projects and formulate conclusions based on a solid methodology, assessing projects for relevance, coherence, effectiveness, efficiency, impact and sustainability of projects
  • Experience working with non-governmental organizations (NGOs) and partnered projects
  • Fluency in written and spoken English and Amharic

Desirable:

  • Experience in the relevant field/sector
  • Professional familiarity with the project country/region
  • Practical experience of working for and/or evaluating BMZ-funded projects
  • Fluency in written and spoken Afaraf.

Academic Background

An advanced level university degree (Masters’ degree or equivalent) in social sciences, public administration, international development studies, law and/or other similar related fields. A first-level university degree in combination with additional years of qualifying experience may be accepted.

The Evaluation Consultant is to be independent and impartial with no liabilities to any other organization or government entity regarding this evaluation.

How to apply

Please submit the following documents as PDF files with the subject line “Evaluation in Semera – Afar, Ethiopia.” to procurement@sign-of-hope.org no later than 05/07/2024 23:59 EAT:

  • A resumé indicating all relevant experience (max. 2 pages),
  • contacts of at least two professional referees,
  • a cover letter, including a brief description of the proposed research methodology (technical proposal max. 3 page) and a comprehensive breakdown of costs (financial proposal), including professional fees and all other relevant costs, including travel expenses,
  • a writing sample of the document of similar research value (e.g. a feasibility study, an evaluation report).

Companies as well as independent consultants are invited for this tender. Female and differently abled candidates are strongly encouraged to apply.

Please note that due to a large number of applications we may limit establishing contact to shortlisted applicants.

Bids received after deadline will not be considered. If offers are incomplete, bidders may be able to hand in missing documents within a deadline upon request by SoH.

The selection of the consultant will be conducted jointly by APDA and SoH.

Interviews with shortlisted candidates will be held online in the week of 1-5/07/2024 and/ or 08-12/07/2024.

The consultancy agreement will be set up by SoH.

Criteria and weighting for the evaluation of the submitted proposals:

  1. Essential and desirable competencies, proposed methodology: 30 %
  2. Financial proposal (fee): 30 %
  3. Performance during interview: 20 %
  4. Writing samples: 10 %
  5. Minimum amount of years of relevant experience: 5 %
  6. Language skills: 5 %

Annexe 1: Impact Matrix

Annexe 2: Structure Evaluations

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