Short-Term Operations Assistant at International NGO Safety Organisation (INSO)

International NGO Safety Organisation (INSO) – Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the position below:

Job Title: Short-Term Operations Assistant

Location: Abuja

Job Summary

  • The Operations Assistant is responsible for supporting the Operations team – the HR and Admin. Officer and the Logistics and Procurement Officer with all filing and documentation related activities.
  • He/she will be responsible for ensuring all administrative tasks are completed diligently.
  • He/she will directly report to INSO Operations Manager.
  • This is a temporary 3-month position.

Major Responsibilities

  • Update all staff asset allocation forms and file accordingly
  • Prepare and file forms and other documents
  • Prepare and update trackers
  • Update inventory databases
  • Prepare, track, and maintain purchase requests and allocate PR numbers
  • Update Procurement and Human Resources filing records
  • Support various procurement purchases (diesel, consumables, etc.)
  • Assist with recruitment and onboarding processes
  • Update logs and order forms – Review log books
  • Follow up with vendors and service providers (visa renewals, security guards)
  • Prepare payment requests with supporting documentation
  • Assist in the planning and implantation of audit activities
  • Other duties as assigned.

Mandatory Qualifications

  • A University Degree or Advanced Certificate or equivalent in a relevant field is required
  • Proven work experience as an Operations Assistant or similar role
  • Excellent written and verbal communication skills
  • Superb organizational abilities
  • Outstanding interpersonal skills.

Key Personal Competencies:

  • Attention to detail
  • Creativity and proactive attitude
  • Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
  • High level of confidentiality and integrity
  • Energetic and willing to learn
  • Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline.

Application Closing Date
26th October, 2022.

Method of Application
Interested and qualified candidates should send their complete Applications to: using “INSO Operations Assistant – Abuja” as the subject of the email.

Applications should include:

  • Up-to-date CV (maximum 3 pages).
  • Cover letter (1 page max) – specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO.


  • Only shortlisted candidates will be contacted after the closing date.
  • Female candidates are strongly encouraged to apply.
  • Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.

Join Now

Search Jobs By Country

List of Countries

July 2024