Short-Term Operations Assistant at International NGO Safety Organisation (INSO) - Humanitarian Jobs

Short-Term Operations Assistant at International NGO Safety Organisation (INSO)


International NGO Safety Organisation (INSO) – Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the position below:

Job Title: Short-Term Operations Assistant

Location: Abuja

Job Summary

  • The Operations Assistant is responsible for supporting the Operations team – the HR and Admin. Officer and the Logistics and Procurement Officer with all filing and documentation related activities.
  • He/she will be responsible for ensuring all administrative tasks are completed diligently.
  • He/she will directly report to INSO Operations Manager.
  • This is a temporary 3-month position.

Major Responsibilities

  • Update all staff asset allocation forms and file accordingly
  • Prepare and file forms and other documents
  • Prepare and update trackers
  • Update inventory databases
  • Prepare, track, and maintain purchase requests and allocate PR numbers
  • Update Procurement and Human Resources filing records
  • Support various procurement purchases (diesel, consumables, etc.)
  • Assist with recruitment and onboarding processes
  • Update logs and order forms – Review log books
  • Follow up with vendors and service providers (visa renewals, security guards)
  • Prepare payment requests with supporting documentation
  • Assist in the planning and implantation of audit activities
  • Other duties as assigned.

Mandatory Qualifications

  • A University Degree or Advanced Certificate or equivalent in a relevant field is required
  • Proven work experience as an Operations Assistant or similar role
  • Excellent written and verbal communication skills
  • Superb organizational abilities
  • Outstanding interpersonal skills.

Key Personal Competencies:

  • Attention to detail
  • Creativity and proactive attitude
  • Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
  • High level of confidentiality and integrity
  • Energetic and willing to learn
  • Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline.

Application Closing Date
26th October, 2022.

Method of Application
Interested and qualified candidates should send their complete Applications to: [email protected] using “INSO Operations Assistant – Abuja” as the subject of the email.

Applications should include:

  • Up-to-date CV (maximum 3 pages).
  • Cover letter (1 page max) – specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO.

Note

  • Only shortlisted candidates will be contacted after the closing date.
  • Female candidates are strongly encouraged to apply.
  • Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.
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