Resource Management Analyst
Job #: req23141
Organization: World Bank
Sector: Resource Management
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Required Language(s): Spanish, English
Preferred Language(s): Closing Date: 7/3/2023 (MM/DD/YYYY) at 11:59pm UTC
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 140 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org.
The Budget, Performance Review, and Strategic Planning (BPS) VPU is mandated with overseeing the Resource Management (RM) function of the World Bank, organizing the WB strategic planning and budget process, and coordinating performance review and efficiency efforts. The VPU comprises about 470 staff in Washington, D.C. and about 108 field offices. BPS has the following key accountabilities: strategy and business planning; expense management; performance review and reporting; resource management infrastructure development and maintenance; internal controls and risk management; and resource management capacity building.
BPS has a service delivery model with three core roles: (i) Business Partners (client facing): embedded partners focused on decision support and performance oversight with strong understanding of the client busines; (ii) Centers of Expertise (CoE): providing thought leadership and analytics, designing business finance policies, practices, and coordinating business finance knowledge management; and (iii) Business Center: managing delivery of high volume and transactional, systems and reporting services across the Bank, including help desk support to clients.
BPS is organized into two Departments under the Vice President: BPS’s Global Practices and Regions (BPSGR) with teams supporting Operational Units; and BPS’s Corporate and Middle Office (BPSCM) with teams supporting Institutional, Governance, and Administrative Units as well as providing Corporate planning, budgeting, knowledge management, systems and reporting services.
Unit and Job Overview
The BPS unit which handles the RM Functions Latin America & The Caribbean VPU (BPSEL) is looking to hire a Resource Management (RM) Analyst. The position will primarily serve the Country Office (CO) based in Bogota, Colombia, which is part of the LC1 Country management Unit (CMU) with its main office in Ciudad de Mexico, Mexico, where the Country Director (CD) is based. There is a Country Manager based in the Colombia Country Office with around 45 staff.
The selected candidate will be responsible for the accounting, fiduciary, and general administrative functions of the Colombia Country Office. As with all other BPS staff, the incumbent will be expected to be fungible and able to work across different assignments over time, depending on business needs and professional development objectives. This position falls under the supervision of the Senior RM Officer, BPSEL and the general oversight of the Country Manager in Colombia and BPSEL’s Chief Admin Officer. The incumbent will work with accuracy and attention to detail to meet the country office’s need for timely processing and reporting of the day-to-day RM work program; use working knowledge of Bank procedures to ensure the day-to-day RM work program is completed effectively and efficiently; and collaborate with others in the team and other Bank units to achieve this position’s objectives.
Duties and Accountabilities:
Financial Management of Country Office Expenses
- Performs Country Office Accounting functions, including preparing and submitting monthly MRSs to the region and WFA; reviewing transactions entered in ePayables; performing payment runs, performing payroll variances report; liaising with central payment processing/transaction processing units (Chennai/GPP) to resolve routine issues; monitoring Bank Imprest Accounts and request reimbursements taking into account optimal cash levels.
- Monitoring: Independently monitors and reviews budgets & expenses, identifying/resolving issues, and discussing them with country office management, working groups and other RM staff; contributes to ensure that unit has optimum cash balance and cash flow projections; reviews financial transactions, reconciliation reports, open-item reports, monthly accounting reports, scorecard and quality assurance follow-up plans, etc.
- Accountability: responsible for effective financial management of the country office expenses; oversees the financial management function of the Country Office; may provide day to day guidance and supervision to other RM staff in the country office.
- Business Planning and Indicators: Assists Country Office management in the formulation of staffing strategy and its resource implication; assists in planning of expenses for day to day running of the country office; contributes to the development of indicators for the country office; may provide assistance in the country work program planning; in case of country office relocation or renovation, may assist in the planning for capital budget.
- Cost Analysis and Effectiveness: Compiles and analyzes performance measurement data at the country office level; measures cost effectiveness performance and proposes solutions to issues identified.
Financial Control and Fiduciary
- Support internal controls framework of country office financial transactions and business operations, including review of effectiveness of the internal control systems and monitoring.
- Within the established WB Systems’ framework establishes and coordinates specification for and implements new or enhanced standardized country office specific reporting systems to meet management and institutional requirements.
- Works with Country Manager to ensure a strong control environment in the Office, providing advice on control issues.
- Ensures that audit, quality assurance review and scorecard recommendations are implemented effectively.
- Where applicable, may contribute to the end year Country Office/CMU budget expenditure and deliverables outcome reporting during the retrospective exercises.
Reporting, Communications and Liaison
- Proactively establishes and maintains interface with internal and external clients; participates in team meetings; ensures effective back-up arrangement and timely submissions of tasks/outputs.
- Provides information and first level analysis to managers and RM Officers with respect to the management of resources (e.g. budget, expenses, unit costs/performance measures, staffing, space, etc.
- Provides support to managers and staff in choosing, accessing and interpreting management reports available in SAP and other information systems.
- Administers RM policies and procedures, including providing guidance, advice and interpretation and recommending actions.
- Maintains consistency in the application of financial management rules and procedures, including safeguarding of cash and checks, where applicable.
- Prepares various analyses, highlighting trends, issues, contributions to various reports.
- Ensures compliance with specific institutional and regional guidelines.
General Administration and Security
- Ensures smooth operation of office facilities.
- Ensures that Bank’s assets and inventories are appropriately recorded and safeguarded.
- May act as Security Champion, keep the Crisis Action Plan and Business Continuity Plan up-to-date, implement recommendations of the security assessment report, and respond promptly to security issues.
- Oversees the local procurement of supplies, goods, and services.
- May manage CO Facilities, overseeing office works and refurbishing.
- May manage Capital Budget projects.
- Where applicable, supports and may participate in the Country Office Administration Procurement Review Committee (APRC).
- Helps in the development of administrative policies and practices (in consultation with other units, e.g. GCS) for the efficient and effective operation of the country office.
Human Resource Management
- May support benefits administration, with particular focus on financial assistance and duty station related benefit including staff housing benefits.
- Communicates relevant rules and procedures to all staff on a regular basis.
- Liaises with human resource team on relevant human resource issues.
- Assists TTLs and ACS on ST Guidelines interpretation and ST Fee Setting.
- Work implies frequent interaction with the following:
- Internal: Staff within the Country Office including GP staff and other RM staff in the VPU and Bank-wide.
- External: Consultants, Vendors.
- Minimum Education consisting of a Bachelor’s Degree in Accounting, Business, Finance, or other relevant discipline required to fulfill position specific requirements (e.g. Economics, Public Administration, Information Systems, etc.) OR non-relevant Bachelor’s Degree plus one of the following: (1) CIMA Advanced Diploma in Management Accounting; or (2) ACCA Advanced Diploma in Accounting and Business; or (3) equivalent country-level Accounting certificate.
- Minimum of two years of relevant experience in a comparable accounting or finance-oriented role.
- Working experience with finance systems and reports, particularly SAP, BW/AO, and/or comparable experience with financial/budget management systems.
- Track record of supporting business decision making through the provision of relevant analytics and advice.
- Excellent communications skills (written and oral) and people oriented.
Proficiency in RM Analyst competencies (listed below): Technical Competencies
- Planning and budgeting: Able to produce standard activity and unit-level reports and budgets using inputs from senior staff or operational management, and to provide basic analysis of budget information. Working knowledge of the sources and nature of the entity’s funding structure and sources. Understands the work program (e.g. lending, non-lending operations) of the unit.
- Performance Evaluation and Reporting: Able to determine the information needs of users, and present information that supports management decision making.
- Integrity and Independence: Prepares accurate reports, ensuring that pertinent facts are fairly presented; shares information freely
- Internal controls and corporate procedures: Able to analyze data and business processes to determine the viability of controls and procedures, ensuring compliance and identifying and communicating to managers any issues or areas of risk.
- Client Orientation: Takes personal responsibility and accountability for timely response to client queries, requests, or needs, working to remove obstacles that may impede execution or overall success
- Drive for Results: Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
- Teamwork (Collaboration) and Inclusion: Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points
- Knowledge, Learning and Communication: Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
- Business Judgment and Analytical Decision Making: Analyses facts and data to support sound, logical decisions regarding own and others’ work.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
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