Project Manager, Sarajevo, Bosnia and Herzegovina At UNDP – United Nations Development Programme

Closing date: Thursday, 19 October 2023

Job Identification : 13863

Locations : Sarajevo, Bosnia and Herzegovina

Posting Date : 09/27/2023, 08:04 AM

Apply Before : 10/19/2023, 03:59 AM

Degree Level : Advanced/Postgraduate Degree

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-9

Vacancy Type : National Personnel Service Agreement

Practice Area : Nature, Climate and Energy

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Master’s Degree – 2 year(s) experience OR Bachelor’s Degree – 4 year(s) experience

Required Languages : English and BIH languages (Bosnian, Croatian and Serbian)

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Category : Management

Job Description


Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the UN’s global development network, working in more than 170 countries and territories. In Bosnia and Herzegovina, UNDP is committed to helping the country through strengthened national and local capacities to carry out political, economic, and social reforms and promote development. In the programmatic period 2021-2025, UNDP BiH supports the following programme priorities: (a) access to justice and increased human security; (b) reduction of regional, economic, and social disparities; (c) sustainable management of environmental and energy resources, and green jobs creation; and (d) access to services and employment opportunities for the most vulnerable. In all areas, there will be an emphasis on conflict-sensitive, integrated, and innovative programme design complementing country priorities and tailored to the post-floods recovery needs.

The Energy and Environment Sector (EE) of the UNDP in Bosnia and Herzegovina implements projects in the field of Climate Change Mitigation, Climate Change Adaptation, Disaster Risk Reduction and Environmental Development geared towards decreasing economic, social and territorial disparities and sustainable management of environmental and energy resources, and green jobs creation through coordinated approach by national and subnational actors. All interventions are realized in close collaboration with relevant government stakeholders, other UN agencies, multi-lateral and bi-lateral donors, private sector and civil society.

The Project will enable Bosnia and Herzegovina to prepare and submit its First Biennial Transparency Report (BTR1) as stand-alone report and Fifth National Communication and Second Biennial Transparency Report (NC5/BTR2) as combined report, to meet its reporting obligations under the UNFCCC and the Paris Agreement in line with the Modalities, Procedures and Guidelines (MPGs) for the transparency framework for action and support referred to in Article 13 of the Paris Agreement ( Decision 18/CMA.1) and the guidance on operationalizing the MPGs as per Decision 5/CMA.3. In addition, the project will also enable Bosnia and Herzegovina to prepare and submit its Adaptation Communication to the UNFCCC as a component of the BTR1 and NC5/BTR2 in line with Article 7 of the PA and Decision 9/CMA.1. The project will further strengthen technical and institutional capacity to assist Bosnia and Herzegovina mainstream climate change concerns into sectoral and national development priorities and to enable the Entity and State Level Governments to respond to international environmental obligations by strengthening and giving continuity to the institutional and technical capacity development that has been initiated and sustained by the National Communications, Biennial Update Reports and CBIT project/processes to date.

The Project has been financed by the Global Environment Facility (GEF) and is directly implemented by UNDP Bosnia and Herzegovina Country Office.

Duties and Responsibilities

Under the supervision of the Energy and Environment Sector Leader and in consultations with the Project Board, the Project Manager (PM) is responsible for day-to-day management, coordination and supervision of implementation of the Project “Development of the First Biennial Transparency Report of Bosnia and Herzegovina and the Fifth National Communication and Second Biennial Transparency Report as combined report under the UNFCCC (BTR1 – NC5/BTR2)”.

The Project Manager is expected to establish and maintain close cooperation with UNFCCC Focal Point for BIH, namely the Ministry of Spatial Planning, Construction, and Ecology of Republik Srpska in Banja Luka.

The incumbent’s duties are outlined below and are to be undertaken with due respect to UNDP regulations and rules as well as internal control framework, and in line with the guidance of the Project Board: Overall project management:

  •  Ensure sound project management of and take full responsibility for the implementation of the project activities, as per the project documents and UNDP rules and regulations;
  •  Develop annual activity and procurement work plans, as well as budgets based on expected year-end outputs, and ensure close monitoring of activities and delivery;
  •  Report to the Project Board to assure the overall direction and integrity of the programme;
  •  Provide direction and guidance to the Project Team;
  •  Build, motivate and lead a high performing team consisting of project personnel, expert consultants, service providers and conduct performance assessments of the team, as per UNDP rules and regulations;
  •  Provide inputs in identification of linkages between the project and other related projects in UNDP, in BiH, or beyond, maximizing the efficient and effective use of resources;
  •  Secure proper and efficient use of project budget, as per the project document;
  •  Manage financial allocations and approve expenditures according to authority delegated and ensure timely payments in accordance with UNDP rules and regulations;
  •  Apply UNDP programming tools and policies as explained in the Results Management Guide;
  •  Coordinate the recruitment of project personnel;
  •  Ensure proper use and maintenance of project equipment and office records and any other documentation by the project personnel;
  •  Complies with security and safety requirements and regulations and ensures the same are respected by all project personnel.

Policy advice and technical guidance:

  •  Provide conceptual guidance and technical advice to the Project team and Project counterparts;
  •  Provide strategic leadership and steer the regulatory and policy formulation processes within the Project in line with Project document, observing the application of EU standards and international standards and conventions in these processes and ensuring sustainable and lasting changes;
  •  Formulate strategic approach and provide technical assistance to national, entity and local level institutions;
  •  Participate in project-level committees, policy and capacity development working groups and events;
  •  Ensure that achieved policy and legislative work is mainstreamed within the Project field work, other relevant UNDP-implemented interventions, as well as promote their applications beyond UNDP scope of work;
  •  Provide advice related to the GEF processes;
  •  Provide technical support and back-up services to EE Sector Leader.

Project monitoring, reporting and quality assurance based on the principle of result-based management:

  •  Review on a regular basis projects details, schedules, deliverables and budget as articulated in the Annual Work Plan – AWP (evidence of progress towards expected outputs, according to schedule, within budget) with the project team;
  •  Monitor and analyse Project progress, using applicable monitoring & evaluation and risk management tools in UNDP Online Management Tool and Project Information Management System;
  •  Manage and monitor the identified project risks and issues; submit new risks and issues to the Project Board for consideration and decision if required; update the status of project risks and issues by maintaining the logs;
  •  Ensure timely submission of the Project Progress / Annual Narrative and Financial Reports and other reports as may be required by the UNDP and Project Board;
  •  Monitor and analyze the project environment and progress, using applicable monitoring and evaluation and risk management tools where relevant;
  •  Advice on timely readjustment of project strategies and corrective actions as necessary;
  •  Carry regular, announced and unannounced performance of the project team, as well as conduct field visits and quality checks of project events, sites and activities;
  •  Prepare analytical reviews and systematically capture lessons learnt from the project implementation; identify follow-up actions and submit them for consideration to the Project Board;
  •  Submission of annual Project Implementation Reviews and other required progress reports to the Project Board and the UNDP in accordance with the section “Monitoring and Evaluation” of the Project Document.

Knowledge management and gender equality:

  •  Ensure wide dissemination and visibility of project achievements;
  •  Support continuous learning by the project team;
  •  Ensure dissemination of information and knowledge management within the team for effective project implementation;
  •  Ensure that achieved project key results, knowledge tools and products have been mainstreamed within the project field work, as well as within other relevant UNDP interventions and support their popularization and application beyond UNDP scope of work;
  •  Manage the transfer of projects deliverables, documents, files, equipment and materials to national beneficiaries;
  •  Ensures gender is effectively mainstreamed throughout the project activities, work plans, budgets, reports, researches, analyses and, where specifically relevant, analyzed in detail;
  •  Ensures knowledge on gender equality is incorporated in Project knowledge management activities and products.

Partnership and advocacy:

  •  Establish and maintain good working relations with relevant institutional and organizational partners at state, entity and local levels, as well as with main international organizations as relevant for the project implementation;
  •  Arrange, prepare and follow-up on meetings with direct stakeholders such as local, cantonal and national Government, public enterprises established for management of protected areas, affected local communities and/or NGOs representing local or wider environment/ecological concerns), project consultants and contractors;
  •  Encourage active participation of all stakeholders in order to promote empowerment and ownership of national counterparts and stakeholders;
  •  Actively work on the relationships with the local authorities and other project stakeholders, ensuring full understanding, cooperation and a best fit of the program activities with the needs of the beneficiaries;
  •  Animate effective dialogue with partners and among stakeholders and engage with relevant donors and contribute to the CO resources mobilization efforts in the area of environment and chemicals;
  •  Identify and support the realization of synergetic initiatives and/or contribution from various stakeholders, which would add value and maximize the program results;
  •  Ensure full understanding, cooperation and, wherever possible, synergy of project efforts of the International Community in the area.

Institutional Arrangement

The incumbent will be working under the direct supervision of Energy and Environment Sector Leader.


Core Competencies:

  •  Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
  •  Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
  •  Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
  •  Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
  •  Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
  •  Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
  •  Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management Competencies:

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical Competencies:

  •  Tech Literacy:
    •  Ability to apply new digital tools or adapting their original use to create new insights, fresh perspectives or develop solutions.
    •  Understand the potential as well as the limitations of certain technological developments; being able to identify how technology can add value when it’s used as a “means to an end”
  •  Visualization & mapping:
    •  Ability to visualise and clarify ideas, processes or (complex) situations by making quick sketches, drawings or using diagrams, illustrations, photos, videos, animations, three dimensional mock-ups to support group dialogues, reflection, ideation, problem solving or decision making.
    •  Using abstraction, analogical and metaphorical thinking to create compelling visuals, maps, models or embodied thinking that provide new perspectives and help a group of disparate actors to find a common language and develop a shared mental model.
    •  Ability to quickly grasp the dynamics of a complex system, identify key elements, entities and their relations, create maps or models that help people inside the system, or outsiders, understand its dynamics; being able to swiftly make sense of an undifferentiated mass of information, extract its very essence, and turn that into key messages and visualisations
  •  Effective decision making:
    •  Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
  •  Negotiation and Influence:
    •  Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
  •  Knowledge Facilitation:
    •  Ability to animate individuals and communities of contributors to participate and share, particularly externally
  •  Partnerships Management:
    •  Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
  •  System Thinking:
    •  Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Required Skills and Experience


  •  Master`s degree in Natural Resource Management, Environmental Sciences, Economy, Business Administration, Engineering, or Management/Public Administration.
  •  Bachelor`s degree in related area with additional 2 years of experience will be taken into consideration in lieu of Master’s degree.


  •  Minimum 2 years (with Master’s degree) or 4 years (with Bachelor’s degree) of relevant work experience in implementing projects, including work experience with ministries, national or provincial institutions that are concerned with climate change, natural resource and/or environmental management.
  •  Demonstrated experience in developing strategic documents, action plans and financing mechanisms in field of natural resource and/or environmental management is an asset.
  •  Demonstrated experience in working with governments, donors and the United Nations system is an asset.


  •  Fluency in English and BiH languages (Bosnian, Croatian or Serbian).

Required Skills:

  •  Excellent understanding and knowledge of political and socio-economic context related to climate change, natural resource and/or environmental management and related law enforcement at national and subnational levels;
  •  Knowledge of dealing with national government challenges, private sector, NGOs and Donors;
  •  Good understanding of post-war and post-socialist transition context, poverty and local development support strategies.
  •  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  •  Treats all people fairly without favoritism;
  •  Ability to identify discrimination, address it, and maintain an enabling working environment based on fairness, respect and freedom from any forms of harassment and abuse;
  •  Understand the language associated with gender, equity inclusion, and diversity.
  •  Ability to strategically and effectively communicate results from gender lens.

Desired Skills:

  •  Good understanding of development issues, especially in gender equality and social inclusion;
  •  Good knowledge of information technology and its application in work assignments;
  •  Good understanding and knowledge of the current guidelines and project management tools.


Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.


UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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