Job Identification : 13247

Locations : Kuala Lumpur, Malaysia

Posting Date : 08/24/2023, 03:09 AM

Apply Before : 09/06/2023, 03:59 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-9

Vacancy Type : National Personnel Service Agreement

Practice Area : Governance

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year

Education & Work Experience : Master’s Degree – 2 year(s) experience OR Bachelor’s Degree – 4 year(s) experience

Required Languages : English and Malay

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP multi-country office in Malaysia, Singapore and Brunei Darussalam provide technical assistance, policy, and technical advisory services to the Governments of Malaysia, Singapore and Brunei Darussalam in their efforts towards achieving the Sustainable Development Goals (SDG), in partnership with development partners, financial institutions, the private sector, and civil society.

In Malaysia, UNDP’s programme priorities and partnerships are defined and operationalized through the Country Programme between the Government of Malaysia and UNDP to support and contribute to the development priorities and results envisioned in the 5-year Malaysia Plan. Malaysia is currently implementing several projects (with public sector partners) that support the 12th Malaysia Plan, which is anchored around three key themes, namely resetting the economy, strengthening security, wellbeing and inclusivity as well as advancing sustainability.

The Governance for Development unit of UNDP in Malaysia, Singapore and Brunei Darussalam comprises a portfolio of projects relating to the promotion of good governance in both the administrative and economic spheres. While UNDP’s work in the administrative sphere relates to the topics of anti-corruption, Business and Human Rights, and the Prevention of Violent Extremism (among others), UNDP also increasingly focuses on promoting good governance in the wider economic sphere such as value chains. The Green and Resilient Recovery Local Action Facility project is funded by a donor in the Malaysian public sector.

Specifically, a facility will be set up to support the transition for rural communities towards low-carbon energy solutions, produce green products that help boost incomes while reducing the impact on the environment, and enhance the market competitiveness of rural enterprises.

Duties and Responsibilities

The position is under the direct supervision of the Programme Analyst, Governance for Development, in the UNDP multi-country office in Malaysia, Singapore and Brunei Darussalam, the incumbent will be primarily responsible for project management and resource mobilisation as regards the project. As such, the incumbent will also work closely with the CO Partnership Specialists to mobilise resources for the successful implementation of the project. The incumbent will also work in collaboration with other Programme teams and the Operations Unit to deliver on the project while being accountable to and in compliance with the UNDP Programme and Operations Policies and Procedures. The incumbent will also supervise a project assistant for the successful implementation and timely delivery of project results.

Project Development and Management

Contribute to the development and management of the Project in terms of expansion of the project and project management.

•  Provide strategic guidance and management of the overall management and implementation of project outputs and activities as outlined in the project document.
•  Supervise the overall financial management of the project to attain the annual delivery target.
•  Ensure that UNDP-specific policies, rules, and processes (e.g., annual work plan, budgeting, finance, procurement, audit, monitoring and evaluation, reporting, etc.) are fully complied with according to the deadlines set. These include:
  •  Preparation and submission of the annual work plan with annual outputs and activities, result-based indicators, and targets
  •  Preparation of overall and annual project procurement plan
  •  Development of terms of reference for technical services, consultants/experts, and specification of equipment/materials as required by the project, in consultation with the UNDP Programme Manager, the Project Technical Advisor, and implementing partners
  •  Preparation and submission of Quarterly Progress Reports, Mid-year Progress Report, Annual Project Report, Project Implementation Review, and Final Project Report to UNDP and the donor.
  •  Supervision on all project documentation and records keeping for procurement, Midterm Review, Terminal Evaluation, audit, project assurance activities, and knowledge management.
•  Develop opportunities, partnerships, and initiatives that can expand the scope, resources, and impact of the project, in consultation with the UNDP Programme Manager, the Project Technical Advisor, and implementing partners.
•  Monitor and manage project risks, and apply adaptive management including corrective and adaptive measures in project implementation.

Partnership Management and Resource Mobilisation

Develop new and maintain existing partnerships with a view to resource mobilisation for effective project development and the achievement of the project’s objectives.

•  Establish and maintain close working relationships with stakeholders, advocate UNDP’s comparative advantages with the corresponding programme, initiatives, and projects; and ensure project visibility.
•  Assess programme interests and priorities of key donors and development partners, support the development and/or update of CO Partnership and Resource Mobilisation Strategy.
•  Identify opportunities and areas for UNDP support, and mobilise resources from, but not limited to, the private sector, bilateral or multilateral donors, development partners, and financial institutions.

Technical Review

Provision of technical support services in the development of outputs/knowledge products and design of project activities, including monitoring and evaluation.

•  Review and contribute to all outputs and deliverables produced under the project;
•  Analyse and aggregate project results/outputs and report project progress at the objective and outcome level;
•  Review and ensure technical soundness and cost-effectiveness of project activities;
•  Develop and implement capacity-building activities aimed at government counterparts, civil society groups, media, and relevant stakeholders
•  Formulate a framework for data sharing among stakeholders.

Communication and Knowledge Management

Ensure effective facilitation of knowledge building and management, guidance to all stakeholders on project management, operational, and technical matters focusing on the attainment of the project indicators.

•  Undertake regular exchange of information/experience with other projects, cross-learning, and sharing results and good practices;
•  Contribute to written inputs of UNDP flagship products/newsletter/policy brief knowledge networks and communities of thematic practice based on project results, data and information, lessons learned, and best practices;
•  Capture lessons learned during project implementation and document these in the context of developing a wider communications strategy about the project and its achievements, to facilitate dissemination within UNDP, stakeholders, and potential partners;
•  Participate in regular internal progress meetings, including with project stakeholders;
•  Participate in training events, communities of practice, as well as codify and share knowledge.

Competencies

Core competencies:

•  Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
•  Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
•  Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
•  Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
•  Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
•  Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
•  Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management competencies:

•  UNDP People Management Competencies can be found in the dedicated site

Cross-Functional & Technical competencies: Business Direction and Strategy

•  Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Business Development

•  Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Management

•  Project Management: Ability to plan, organise, prioritise and control resources, procedures, and protocols to achieve specific goals
•  Risk Management: Ability to identify and organize action around mitigating and proactively managing risks
•  Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
•  Governance: Inclusion and participation

Partnership Management

•  Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Required Skills and Experience

Education:

•  Advanced university degree (master’s degree or equivalent) in Economics (Environmental, Natural Resources, or related), Engineering (Civil, Environment, or related), Management (Environment, General, Natural Resource, or related), Renewable Energy, Sciences (Environment, Natural, or related), International Relations, Public Policy, or related subject areas required, or
•  A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

Experience:

•  Minimum 2 years of relevant experience (Master’s degree) or minimum 4 years of relevant experience (Bachelor’s degree) at the national or international level in providing advisory/technical support services, and managing and implementing initiatives/projects in environment areas, nature-based solutions, or related
•  Demonstrated ability to lead and manage outputs and activities in all phases of project management involving multiple partners and stakeholders.
•  Demonstrated ability in writing good quality project reports, policy briefs, and/or communication & advocacy article/blogs/stories.
•  Proven field experience in environmental, natural resource management initiatives/projects, and/or nature-based solutions at national, sub-national/state, local, and/or community levels.
•  Demonstrated experience in collaborating and partnering with government agencies, the private sector, communities, and/or international organisations

Language Requirement:

•  English and Malay – fluent in written and oral form

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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