2302697
Project Finance Administrative
Job announcement : Sep 5/2023
Publication cancellation date : Sep 29, 2023, 9:59:00 PM
Organizational Unit: FLNIC – FAO Representation in Nicaragua Job Field Category: Administration and Finance Owners
Job type : Temporary work
Requirement Type: NPP ( National Project Personnel )
Grade Level: N / A
Main location : Nicaragua
Duration: 6 months up to a maximum of 24 months.
Position Number: N / A
IMPORTANT NOTICE – The expiration date and time displayed above are based on the date and time indicated on your personal device.
FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
The main objective of FAO offices, led by an FAO Representative, is to help governments formulate policies, programs and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and use its environmental and natural resources in a sustainable way.
Hierarchical dependence
Under the general supervision of the project coordinator, direct supervision of the managers of Administration and Operations of the FAONI Representation, the financial administrative officer of the project.
Field of specialization
Coordinate and supervise the financial administrative processes of the annual plan and budget of the project of the projects in execution on the Caribbean Coast of Nicaragua, in accordance with the regulations and provisions established in the FAO operating regulations.
Tasks and responsibilities
- Participate in the formulation of the annual operational plan ( POA ) and project budget.
- Contribute to the organization of project staff.
- In coordination with the project team, it prepares the project Procurement Plan according to the activities and products defined in the POA formulated.
- Prepare and validate with the project coordinator the planning of supervision visits to the intervention municipalities.
- Plan and control the inventory management of goods, equipment and vehicles assigned to the project.
- Review and validate the budgets prepared in the methodological regulations of training workshops to be carried out in the municipalities.
- Prepare the reports of execution of the Local Innovative Development Plans ( PDIL ).
- Ensures a record of records of deliveries of goods and services, official communications and technical reports.
- Advise the team in the territory on the different procedures and administrative and financial requirements of the project.
- Sampling financial operations to check the veracity of the data.
- It carries a detailed control of the budget execution according to the products defined in the operating plan.
- Verify the procurement plans of the Local Innovative Development Plans ( PDIL ).
- Manages requests to purchase goods and services in accordance with the Procurement Plans and approved Operational Plan.
- Ensures the requirements of stationery, cleaning supplies and cafeteria for project operation.
- Participate in tours of the municipalities to supervise the delivery of goods and services purchased.
- Manages with the head of FAO the local per diem, ensuring the required documentation for the procedures at the established times.
- Collaborate with the administration area of the FAO Representation, in the HR efforts of the project: hiring, supporting documents for filing staff, conducting training courses, vacations, sickness and other permits, performance evaluation
- HR management report: FAO mandatory course report, quarterly vacation report.
- Keeps a check on the project vehicles and validates their use based on the approved work plans.
- Administration of fuel allocations and their performance supports.
- Ensures the operation of project offices.
- Prepare financial performance reports consistent with the approved work plan.
- Participate in the Monitoring Committee to review the flow of procurement procedures, activity monitoring, and budget execution.
- Organize project backup documentation to facilitate external audit reviews.
- Maintain close coordination with the FAONI operations team to comply with FAO programmatic-financial monitoring processes and standards.
- Application of FAO Social and Environmental Standards.
THE CANDIDATES WILL BE EVALUED IN ARRANGE TO THE FOLLOWING CRITERIA:
Minimum requirements
- Professional with a degree in administration, economics, accounting and / or related careers.
- General Experience: Minimum eight ( 8 ) years of demonstrated experience in management, monitoring and monitoring and / or financial evaluation of development cooperation projects.
- Practical knowledge of Spanish ( Level C ) and limited knowledge of English ( Level B ) and knowledge of the languages and culture of the Caribbean coast of Nicaragua.
- Nicaraguan National
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
Technical / functional skills
- Advanced Microsoft office knowledge: Word, Excel and PowerPoint
- Experience in financial planning, accounting, cost analysis,
- budgets and preparation of financial reports for project management.
- Management Competences: Experience in Internal Control, logistical management and control and monitoring of personnel.
- Demonstrated ability to work under pressure, obtain specific short-term results, and meet agreed dates.
- Competence in the use of computer tools such as word processors, spreadsheets and presentation programs.
- Organizational capacity to establish priorities, determine requirements in advance and proper file management.
- Leadership capacity and human talent management.
- Ability to relate and carry out adequate inter-institutional coordination.
I ADDITIONAL TRAINING
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For any other questions visit the FAO website on employment: http://www.fao.org/employment/home/es/ .
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
PRESENTATION OF REQUESTMENTS
- If you want to apply, go to the FAO Recruitment Website ( Employment in FAO ) and complete your online profile.
- Incomplete applications will not be taken into account. Only applications received through the contracting portal will be considered.
- We advise candidates to submit their application sufficiently in advance of the expiration of the term.
- If you need help, contact: Careers@fao.org.
IN THE LOCALS OF FAO IT IS FORBIDDEN TO SMOKE