Position Title: Programme Support Officer
Duty Station: Islamabad, Pakistan
Classification: Professional Staff, Grade P2
Type of Appointment: Special short-term graded, six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 06 February 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Established in 1951, and operational in Pakistan since 1981, the International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, inter-governmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Over the years, IOM has expanded and affirmed its role as the leading Organization assisting the Government of Pakistan to ensure humane and orderly movement of people by devising practical solutions to shifting dynamics of migration, protecting, assisting and supporting vulnerable migrant populations, promoting international cooperation on migration issues and serving as a key source of advice on migration policy, research, data and practice.
Responding to the national priorities of Pakistan and guided by the IOM Strategic Vision, IOM’s Comprehensive Action Plan for Afghanistan and Neighbouring Countries, the Global Compact for Migration, and the UN Sustainable Development Cooperation Framework for Pakistan, IOM – working along the Humanitarian-Development-Peace Nexus – will continue its role in continuously improving migration management and governance and safeguarding the dignity and protection of migrants and migration-affected communities.
Under the overall supervision of the Chief of Mission (CoM) in Pakistan, the direct supervision of the Programme Support Unit Coordinator, and in collaboration with relevant units in the Country Office (CO), the Regional Office for Asia Pacific Region (ROAP), donor capitals, and Headquarters (HQ), the Programme Support Officer will be responsible for providing technical inputs and information to support the units and programmes across the CO in internal coordination, development of project proposals, project reporting, donor engagement, and other programme support and coordination functions.
Core Functions / Responsibilities:
- Support and coordinate project development activities in close coordination with Programme Managers (PM) and Senior Programme Coordinator by providing various technical inputs, drafting sections of project funding submissions/proposals and appeals, and checking internal coherence and coordination between programmes.
- Provide technical inputs and information to support programme managers in the preparation of periodic reports on programme delivery, including interim and final reports to donors on budgetary expenditure and results, and monitor and follow up on timely and high-quality reporting requirements in accordance with IOM procedures and donor requirements.
- Draft internal progress implementation analyses, provide input to programme monitoring, including documenting significant decisions, problems or deviations and evaluating programming aspects to help identify and contribute to the prevention and mitigation of risks.
- In close coordination with relevant colleagues, organize the collection, processing, analysis and documentation of project data for reporting purposes and facilitate a systematic approach in data management.
- Conduct preliminary analysis of funding, resource utilization, and resource allocation in close coordination with IOM Pakistan Resource Management Officers (RMOs) and Programme managers.
- Maintain internal liaison with other units at IOM Pakistan, ROAP, IOM CO implementing similar activities to facilitate a coordinated approach to programme implementation and to help identify synergies.
- Provide administrative and logistical support for the development and maintenance of close collaboration and dialogue with relevant stakeholders, such as Government entities, United Nations (UN) agencies, International Non-Governmental Organizations (INGO), donors, etc. to assist in enhancing project effectiveness and avoiding duplication. Provide administrative and logistical support to IOM’s coordination responsibilities within the UN-led coordination structures.
- Draft portions of press briefing notes, newsletters, presentations, talking points and other materials related to the work of the CO to assist the Public Information Team.
- Facilitate the consideration of cross-cutting issues such as gender, children, environment and accountability to affected populations during programme development and implementation.
- Assist in internal and external meetings, undertake site travels and duty travels as required.
- Assist Programme Support Unit Coordinator in building project development and management capacity of mission staff by providing guidance on the usage of organization tools and portals, participating in training sessions or workshops, and drafting guidance materials.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in Political or Social Sciences, Law, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.
- Experience in supporting project development and management, reporting, and communications;
- Experience in emergency and post-crisis environments, community mobilization, humanitarian assistance, human rights;
- Experience in the coordination, implementation, analysis and evaluation of humanitarian, development, and/or migration management programmes;
- Experience in supporting programme management, including budget planning and monitoring and evaluation;
- Experience in liaising with governmental authorities, other national/international institutions.
- Knowledge of UN, IOM and Non-Governmental Organisation (NGO) mandates and programmes in the humanitarian response, Internally Displaced Persons (IDPs), post-conflict environment and development.
- Demonstrated communication skills, both written and verbal.
- Demonstrated high level of expertise in project implementation.
- Knowledge of monitoring and evaluation.
- Demonstrated communication skills with government partners.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Fluency in Urdu is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 06 February 2023 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2023 18 Programme Support Officer (P2) Islamabad, Pakistan (57942836) Released
Posting: Posting NC57942837 (57942837) Released