Programme Management Specialist

Location : Tunisia and Libya Cluster Office, TUNISIA

Application Deadline : 21-Aug-23 (Midnight New York, USA)

Type of Contract : FTA International

Post Level : P-3

Languages Required : English French

Duration of Initial Contract : 1 Year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women in Tunisia is currently focusing on three areas – Governance and Women’s Political Participation, Women’s Economic Empowerment and Women’s Peace and Security, and working with various stakeholders from Government, CSO and Parliament to ensure gender is mainstreamed in public policies and strategies, legislative reforms and in political and economic participation processes. Since the 2011 revolution, UN Women Tunisia has supported the integration of equality provisions in the 2014 constitution and parity conditions in electoral laws. These efforts were consolidated during this post-revolution process by the revision of different discriminatory laws, the establishment of high-level gender issues mechanisms such as the “Conseil des Pairs”, the adoption of the National Action Plan on 1325 and the integration of full parity into local elections law. Specifically, the office has supported research on the role of women in the prevention of violent extremism, the socio-economics factor and women’s engagement in violent extremism, and the link between public violence against women and violent extremism, all of which aim to inform decision-making on the issue of violent extremism as well as UNCT programming on this topic.

UN Women Libya has strengthened its programme presence in Libya, responding to the complex governance, humanitarian, development and security challenges through its triple mandate. UN Women’s Libya’s premise is that peacebuilding efforts, including political dialogues, conflict resolution and humanitarian efforts will be more effective and have higher chances of success if they are inclusive, responding to gendered experiences, needs, capacities and interests of the Libyan women across their diversities, this includes supporting women’s participation in peace processes at all levels. In addition, the programme is working to strengthen women’s political participation, ensure gender-responsive economic recovery, coordinate gender mainstreaming within the UNCT in Libya, integrate women’s needs into the current humanitarian response, and ensure their full participation in humanitarian consultations and processes. The program is aligned with the UN Sustainable Development Cooperation Framework (UNSDFC) 2023-2025, UN Women Global Strategic Plan (2022-2025), UN Women Libya’s Strategic Note (SN 2023-2025) as well as the international conventions on women and human rights such as the Convention on Ending all forms of Discrimination Against Women and the Beijing Platform for Action.

Under the supervision of the Country Representative the Programme Management Specialist is responsible for managing the development, implementation, monitoring and reporting of programmes for the Tunisia and Libya Cluster Office, including providing technical support to the implementation of the Country Cluster Office programme, managing the monitoring and reporting for the CCO, overseeing and guiding people and budget management for the programme team, building partnerships and providing support in developing resource mobilization strategies, and managing knowledge building efforts. The Programme Management Specialist works in close collaboration with the programme and operations team, UN Women HQ staff, Government officials, multi and bilateral donors and civil society ensuring successful UN Women programme implementation under portfolio.

Duties and Responsibilities

Manage the programmatic development for the Cluster Office (CCO), based on the Strategic Note

•  Provide overall programme advisory support to the Office Management;
•  Guide the development of the CCO programme, and provide technical support to the design and formulation of programme/ project initiatives;
•  Review and provide feedback to project/ programme strategies and documents, work plans, case studies and related knowledge products and publications, as needed;
•  Provide technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
•  Review and evaluate proposals and oversee the preparation of donor proposals and reports;
•  Draft policy documents, briefs and other strategic papers/ materials for use in the development and presentation of policy and programmatic positions.

Provide technical support to the implementation of the Cluster Office programme

•  Review programme annual work plans to assure compliance with UN Women programme goals and results-based indicators;
•  Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
•  Draft reports on activities, outputs and outcomes; and compile information in preparations of country office donor and UN Women reports;
•  Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
•  Manage programme quality control and identification of potential challenges;
•  Align programme activities with the operations team in close liaison with Operations Managers;
•  Build and manage relationships with national partners, as necessary.

Manage the monitoring and reporting for the Cluster Office

•  Recommend and establish programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
•  Manage the monitoring of mutually agreed results frameworks and performance indicators;
•  Coordinate the process of gathering information and preparing progress reports on programme implementation; prepare technical reports;
•  Prepare programme team for audits and monitor implementation of audit recommendations;
•  Provide training on results-based management to office staff, as necessary.

Oversee and guide people and budget management for the programme team

•  Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
•  Monitor and analyze the financial situation of the portfolios and programmes to ensure adherence to delivery rates and utilization of resources to meet agreed-upon targets and results;
•  Ensure effective information flow, communication and coordination across the office, between programmes, projects and operations, and with other UN Women offices and units.

Build partnerships and provide support in developing resource mobilization strategies

•  Develop and implement partnerships and resource mobilization strategies;
•  Analyze and research information on donors, finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost-sharing;
•  Determine programmatic areas of cooperation, based on the strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.

Manage knowledge-building efforts

•  Manage the process of identifying and synthesizing best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.

Key Performance Indicators

•  Programme team work plans and budgets are developed and implemented in line with Strategic Note and Cluster Office work plans;
•  Programme team adhere to UN Women’s Rules, Regulations, policies and procedures, using a results-based management approach;
•  Programmes are implemented according to the work plan and budget;
•  Regular monitoring of programmes, issues/deviations are raised in a timely manner;
•  Timely and quality reporting and regular dissemination and sharing of information, including best practices/ lessons learned.

Competencies

Competencies

Core Values:

•  Respect for Diversity;
•  Integrity;
•  Professionalism.

Core Competencies:

•  Awareness and Sensitivity Regarding Gender Issues;
•  Accountability;
•  Creative Problem Solving;
•  Effective Communication;
•  Inclusive Collaboration;
•  Stakeholder Engagement;
•  Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

•  Strong programme formulation, implementation, monitoring, and evaluation skills;
•  Ability to develop detailed operational plans, and budgets, and deliver on them;
•  Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making;
•  Strong analytical skills;
•  Strong knowledge of Results Based Management;
•  Good knowledge of UN programme management systems.

Required Skills and Experience

Qualifications

Education and certification:

•  Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required;
•  A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree;
•  A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

•  At least 5 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting, and capacity building;
•  Experience in working in a gender-related area is an asset;
•  Experience in setting priorities, budgets, and work plans, participating in programme development and programme writing;
•  Experience in leading teams effectively is an asset.

Language Requirements:

•  Fluency in English and French is required;
•  Working knowledge of another official UN language is an asset;
•  Working knowledge of Arabic is an asset.

Application Information:

•  All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment ;
•  Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
•  UN Women will only be able to respond to those applications in which there is further interest.

Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).

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