Job Identification : 14102
Locations : Baghdad, Iraq
Posting Date : 10/11/2023, 11:54 AM
Apply Before : 10/19/2023, 03:59 AM
Job Schedule : Full time
Agency : UNDP
Grade : G7
Vacancy Type : Fixed Term
Practice Area : Management
Bureau : Regional Bureau for Arab States
Contract Duration : 1 Year with Possibility for extension
Education & Work Experience : Bachelor’s Degree – 4 year(s) experience OR High School certificate- 7 year(s) experience
Required Languages : Fluency in English and Arabic languages is required
Vacancy Timeline
1 Week
Mobility required/no mobility
no mobility required
Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Development support provided by UNDP Iraq will continue to evolve in the future as the development challenges of the country change in light of its transition from a context of crisis and humanitarian assistance to one of recovery, resilience and sustainable development. The government’s vision for the post conflict period is being articulated via several instruments being developed simultaneously, namely 1) A vision 2030 being currently prepared with WB support; 2) A National Development Plan (NDP 2018-2022); 3) A Poverty Reduction Strategy (PRS); 4) A major reconstruction effort defined by a “Post-ISIL International Construction Conference”. These and other instruments will be further fine-tuned by successive governments as a result of periodic democratic elections (the next such elections are scheduled for May 2018). As UNDP’s support evolves, it will also be guided by the UNDP’s mandate and strategic plan (the latest version of which, for the years 2022 – 2025, was approved in September 2021. This support will also be guided by the UNSDCF (2020-2024) and UNDP’s Country Program Document (CPD 2020- 2024). The UNDP Iraq has 5 Programme Pillars in the current CPD Programme Cycle:
- Stabilization Programme
- Governance & Reconciliation
- Economic Diversification
- Environment and Energy
- Social Cohesion
Under the guidance and direct supervision of the Portfolio Lead/Programme Specialist – Economic Diversification, the Programme Associate provides leadership in execution of services in the CO Programme Pillar, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Programme Associate works in close collaboration with the programme/ project teams, PMSU, and operations, in the CO and with HQ/GSSU team for resolving complex programme-related issues and information delivery. The Programme Associate provides support to the staff in the Governance and Reconciliation Pillar. Therefore, the SSR/RoL programme requires a ROL/SSR/ Policing Analysist and Reporting Specialist which substantive experience and knowledge in these areas in order to be capable of synthesizing complex information into readable documents in an accurate, compelling, and efficient manner, retaining strong donor relations, support resource mobilization, and contribute to information sharing and coordination. The Reporting Specialist quality assures reports and other documents drafted by technical specialists to align them to UNDP delivery quality standards.
Duties and Responsibilities
1. Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:
- Presentation of thoroughly researched information for preparation of UNSDCF, CPD effective application of RBM tools and establishment of management targets (Integrated Work Plan -IWP, Corporate Planning System-CPS). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database, contribute to ROAR.
- Provides substantive assistance in the review of legal instruments where necessary to ensure that the legal instruments meet UN standards and channel exceptions for approval from the relevant offices to the Corporate Services Offices.
- Perform financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in HACT audit.
- Presentation of information/ reports for identification of areas for support and interventions.
- Implementation of the CO partnerships and resources mobilization strategies, preparation of reports
2. Provides effective support to management of the CO programme focusing on the achievement of thecrcr4 following results:
- Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
- Initiation of a project, entering project into ATLASLQUANTUM, preparation of required budget revisions.
- Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
- Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
- Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
- Preparation and conduct of HACT audit, implementation of audit recommendations.
3. Provides administrative support to the CO Programme focusing on achievement of the following results:
- Proper control of the supporting documents for payments, review of DIM/NIM and RPs financial reports.
- Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities; identifies technology needs, as appropriate.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
4. Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
- Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
- Track and reporting on mobilized resources.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
Competencies
Core: Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area
Name
Definition
Business Management
Monitoring
Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Business Development
Collective Intelligence Design
Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
Business Direction & Strategy
Business Acumen
Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
Programme and Policy
Effectiveness
Programming principles & standards and development effectiveness principles.
Finance
Budget management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Programme and Policy
Effectiveness
Programming (PPM) policies and procedures
Programme and Policy
Effectiveness
Project Quality Assurance
RBM standards and practices for programming
Required Skills and Experience
Education:
- Secondary Education, experience in the fields of Programme/Project Management, Quality Assurance and Monitoring and Evaluation. A first-level university degree (bachelor’s degree) in Political or Social Sciences, Business or Public Administration, or Economics, but it is not a requirement
Experience:
- Minimum 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible Programmatic administrative or programme including quality assurance/ M&E experience is required at the national or international level.
- Experience working directly with UN agencies is desirable.
- Experience in the use of computers and office software packages (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.”
Language: Fluency in English and Arabic languages is required.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.