Job Identification : 14078
Locations : Ankara, Türkiye
Posting Date : 10/11/2023, 07:20 AM
Apply Before : 10/25/2023, 08:59 PM
Job Schedule : Full time
Grade : G5
Vacancy Type : Fixed Term
Rotational/Non Rotational : Non-Rotational
Contract Duration : 1 Year with Possibility for extension
Education and Work Experience : High School certificate – 5 year(s) experience
Required Languages : Fluency in both written and spoken English and Turkish
Vacancy Timeline : 2 Weeks
Job Category : Administration/Operations/Support
Job Description
The Position:
The Programme Assistant post is located in the UNFPA Turkiye Country Office in Ankara. The incumbent will be part of the development team and under the overall guidance of the Operations Manager, s/he supports the development programme work and operations, particularly on SRH, including CEFM.
How you can make a difference:
UNFPA, Sexual and Reproductive Health Agency of the United Nations, is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Programme Assistant supports timely and proper implementation of the development programme by providing logistical, administrative, secretarial and financial support.
You will promote a client, quality and results-oriented approach and work in close collaboration with the Operations and Programme staff in the Country Office.
You would be responsible for:
- Supporting timely and proper implementation of the development programme;
- Undertaking logistical, administrative, secretarial and financial arrangements for meetings, workshops, trainings and other program events organized by the Development Team;
- Assisting procurement services and contracting processes; including seeking tenders, collecting offers, maintaining procurement and distribution records and coordination of supplies with suppliers and implementing partners;
- Making travel arrangements of the development team for missions;
- Supporting logistics arrangements of programme staff; such as Travel Authorization, ticket & accommodation booking;
- Supporting review of technical and financial reports for accuracy and consistency and supporting the financial monitoring of funds utilization.
- Raising requisitions in Quantum.
- Conducting pre-payment review and compilation of PO and non-PO documents of human resources, travel and other procurement. Preparing requests and supporting documents for payments.
- Preparing information and/or briefs, summaries and background documentation required by missions and special meetings; prepare powerpoint and other presentations, including computer generated visuals such as graphs;
- Assisting day-to-day communication with implementing partners;
- Taking minutes as required; prepares reports and informal translations and may act as interpreter, as required;
- Maintaining an office e-filing system and assist in archiving, and maintain up-to-date electronic mailing lists;
- Performing any other duties, as may be required by the team.
Qualifications and Experience:
Education:
Completed Secondary Level Education required. First level university degree Social Sciences, Business or Public Administration, Economics, Political Sciences or other related field desirable.
Knowledge and Experience:
- Minimum of five (5) years of relevant experience in administrative work or programme support functions.
- Proficiency in current Microsoft Office applications (especially Microsoft Excel and Word).
- Experience in using ERP system (e.g. PeopleSoft, Oracle, SAP) or similar computerized applications.
- Experience in travel and event management is an asset.
- Knowledge of gender and/or reproductive health is an asset.
- Familiarity with UN procedures and working methods is an asset.
- Working experience with an international organization is an asset.
Languages:
Fluency in both written and spoken English and Turkish is required.
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for impact
Functional Competencies:
Managing the organization’s financial resources
Manage documents, correspondence and reports
Managing information and workflow
Planning, organizing and multitasking
Supporting financial data analysis
Compensation and Benefits
This position offers an attractive remuneration package including a competitive pay and benefits. Staff members in General Staff Category that are locally recruited are compensated in accordance with the best prevailing conditions of service locally. You can learn more about tax exemption, allowances and benefits, holidays and leave, health insurance, and retirementpension of GS staff on the UN Careers website or the United Nations website”.
Disclaimer
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.