23179 | Registry
Posting Date:
10/10/2023
Deadline for Applications:
17/10/2023 (midnight The Hague time)
Organizational Unit:
General Services Section, Division of Management Services, Registry
Duty Station:
The Hague – NL
Type of Appointment:
Short Term Appointment
Minimum Net Annual Salary:
€44,576.00
Contract Duration:
Until 31/12/2023
Special Notice: A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.
A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.
Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.
A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.
The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.
Organisational Context The General Services Section (GSS) organisationally belongs to the Division of Management Services in the Registry. The GSS consists of four units; the Facilities Management Unit (FMU); the Logistics and Transportation Unit (LTU), the Travel Unit (TU) and the Procurement Unit (PU).
Duties and Responsibilities Within the limits of the delegated authority and under the direct supervision of the Head of Procurement Unit, the incumbent performs the following tasks:
- Process the purchase requisitions and purchase orders using the Court’s ERP system (SAP), submit the supporting documents for signature in accordance with the financial regulations and rules and procurement standard operating procedures;
- Prepare Requests for Quotation/Requests for Proposal, Invitations to Bid and communicate them to vendors;
- Complete commercial evaluations of proposals received from bidders, select vendors and negotiate price, terms and conditions most favourable to the court;
- Conduct tenders for the supply of goods and services in accordance with the financial regulations and rules and procurement standard operating procedures.
Essential Qualifications Education: Diploma of secondary education is required.
Experience:
- A minimum of six years progressive relevant experience, of which three years’ experience in procurement role using SAP software is preferable. An advanced or a first-level university degree may be considered as a substitute for two years’ working experience only to determine eligibility.
- Experience of procurement in an international, government organization or corporate organisation is an advantage.
Knowledge, Skills and Abilities:
- Knowledge of procurement procedures, as well as one of the relevant marketplaces (IT/IM, Telecoms, Office and Building Maintenance, Logistics and Transportation, Audio and Video Services, Consultancy Services);
- Knowledge of and experience in financial analysis to develop a commercial evaluation of bids and quotes;
- Very good knowledge of Microsoft standard applications particularly databases and spreadsheets and SAP SAP/procurement module;
- Good communication and negotiation skills;
- Awareness of the UN Common system standards of procurement is desirable.
Knowledge of Languages: Proficiency in one of the working languages of the Court, French or English is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.
ICC Leadership Competencies Purpose Collaboration People Results
ICC Core Competencies Dedication to the mission and values Professionalism Teamwork Learning and developing Handling uncertain situations Interaction Realising objectives Learn more about ICC leadership and core competencies. General Information – In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from t he list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.
– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested; – Applicants may check the status of vacancies on ICC E-Recruitment web-site; – Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff; – The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
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