VN 146/2023

National Finance Officer (Accounts and Reporting)

Manila (Global) Administrative Centre (MAC)

Philippines

Open to Internal and External Candidates

Job classification : National Officer

Grade : NO-A

Duty station : Manila (Global) Administrative Centre (MAC)

Location : Manila

Type of Appointment : Fixed term, one year with possibility of extension

Closing date : 22 Aug 2023

Duration of Assignment : One Year with possibility of extension

Salary : Php 1,195,132 per annum net of taxes

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the overall supervision of the Finance Officer of the Migration Health Division (MHD) in Geneva, and the direct supervision of the Finance and Administrative Officer (MHD) in Manila, and in close coordination with the Global HAP Coordinator, Regional Health Assessment Programme Coordinators, Regional Administrative & Finance Officers (HAP), Global Radiology Coordinator, Migration Health Support (MHS) staff in Manila and other Units at the Manila (Global) Administrative Centre (MAC), the successful candidate will be accountable and responsible for supporting the financial analysis and reporting of the Global Health Assessment Projects (GHAPs) under the Global Health Programme Monitoring and Administrative-Finance (PAF) Section of the Global Migration Health Support (MHS)Unit based at the Manila (Global) Administrative Centre.

Core Functions / Responsibilities

1. Global Health Assessment Projects Financial Analysis, Reporting & Performance Evaluation

•  Provide regularly an in-depth and comprehensive financial and budgetary analysis, monitoring and management reporting for global MHD self-funded projects. Ensure compliance with internal controls, accounting policies, and when necessary, activate escalation procedures. Submit the analyzed monthly, quarterly and annual reports including recommendations before established deadline dates.
•  Periodically assess historical and current financial trends of global MHD self-funded projects; identify current or potential problems, and propose corrective measures, if necessary.
•  Facilitate the assessment of individual location actual and anticipated financial performance and budgets; using historical trends and expected changes.
•  Prepare, review, assess and consolidate historical, periodic and annual financial performance reports for large sources of data and dashboards summarizing the activities, expenses and revenue for the global projects.
•  Supports the modification and updates of the GHAPS budget templates based on new requirements from Technical Instructions, MHD HQ, and other relevant administrative guidance.
•  Develop and maintain consolidated reports, dashboards and distribution list.
•  Prepare, maintain and enhance report templates for more advanced reports. Provide update on financial reports, progress and modifications.
•  Prepare complex financial models and forecasting requiring in-depth factual assessment for the MHD’s global projects.
•  Maintain an organized record, archive and standardized naming convention for all financial reports and dashboards through various applications and ensure access to it by team members.

2. Budget Preparation, Analysis and Consolidation

•  Assist in preparing annual and supplemental budgets for global MHD self-funded projects.
•  Review, consolidate and provide timely inputs to the Annual IOM Programme and Budget, MHD Annual Report, among others.
•  Consolidate and assess annual and new/supplemental budget requests and justification narratives.
•  Liaise and consult with various units in MAC on financial and budgetary matters; communicate with HAP focal points and finance staff in IOM Country and Regional Offices as well as HQ regarding budgetary or financial performance issues of global MHD projects.
•  Facilitate the preparation, review and analysis of the Global Services and Coordination Support(GSCS) budget, in coordination with the Regional Offices , and HQ.

3. Monitoring centrally-managed projects of MHD in HQ

•  Develop projects in PRIMA (acting as a co-project developer) for designated centrally managed projects of the MHD for financial data matters.
•  Facilitate the internal financial monitoring and analysis of the budget and expenses for GSCS , Start-Up/ One-Time costs, and the overall Global Sustainability Mechanism(GSM) balance. Detect and report any unexpected trends or material changes in expenditure patterns to the Finance and Admin Officer.
•  Identify and recommend relevant KPIs for the various projects operational elements in line with the vision of MHD to aid the monitoring and measurement of results.

4. Other finance support tasks

•  Assist during audit, such as supplying the necessary supporting documents, and implement audit recommendations on financial report, monitoring, etc.
•  Contribute to the development of guidelines, Standard Operating Pprocedures (SOP), training modules and instructions within the work area.
•  Prepare and submit the monthly salary projectization of MHD HQs and MAC staff to MHRO payroll and local HR Unit, respectively.
•  Contribute to the preparation of the MHD Annual Financial Report

5. Perform such other duties as may be assigned.

Education

•  Master’s degree in Accounting, Finance or a related field from an accredited academic institution, with relevant professional experience; or, University degree from an accredited academic institution, with two (2) years of relevant professional experience;
•  Professional certification such as Certified Public Accountant (CPA) or equivalent is an advantage.

Experience

•  Experience in the field of accounting or finance; experience in audit and invoicing is an advantage.
•  Supervisory experience and ability to lead a team.
•  Experience in writing financial performance narrative reports, budget narrative analysis, financial standard operating procedures and work instruction manual is a must.
•  Experience in automating financial, budgeting and invoicing processes an added advantage.
•  Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
•  Computer literacy including proficiency in MS Office applications, particularly in MS Excel.
•  Proven analytical and problem-solving skills.

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values

Inclusion & respect for diversity

•  Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
•  Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
•  Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
•  Challenges prejudice, biases and intolerance in the workplace.

Integrity & transparency

•  Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
•  Delivers on commitments; manages the organization’s resources reliably and sustainably.
•  Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
•  Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
•  Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

Professionalism

•  Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
•  Seeks to raise professional standards in self and others through daily work and activities.
•  Adapts quickly to change and is decisive and versatile in face of uncertainty.
•  Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
•  Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies

Accountability

•  Demonstrates individual responsibility for defining and delivering on the Organization’s priorities.
•  Delegates authority to match responsibilities, and holds staff accountable for agreed-upon commitments.
•  Consistently assumes responsibility for Divisional or Departmental actions by explaining successes, failures, and proposing remedial actions.
•  Invests significant time in creating a culture of accountability and responsibility by using experience and advice to guide others.

Communication

•  Clearly and simply communicates the IOM mandate and seeks opportunities to represent the organization externally to promote its mandate.
•  Communicates confidently, commands attention and respect when speaking, and projects credibility.
•  Influences others and negotiates effectively through a persuasive, flexible approach.
•  Keeps staff informed of decisions and directives of senior management and communicates them in a manner that ensures understanding and acceptance.

Managing and sharing knowledge

•  Promotes the development and use of organization-wide knowledge sharing systems that capture all relevant information from sources inside and outside of the Organization.
•  Leads in defining and prioritizing the Organization’s knowledge needs.
•  Establishes and fosters a culture that encourages change, innovation and continuous learning.
•  Encourages and supports others to be innovative and actively generates new perspectives on own and team’s work.

Teamwork

•  Advocates for collaboration across the Organization and creates collaborative systems and integrated processes to achieve Organizational goals.
•  Builds consensus for task purpose and direction with colleagues at all levels.
•  Monitors and evaluates the effectiveness of partnerships and takes action to enhance their effectiveness.
•  Identifies and breaks down barriers to cooperation within teams, and between teams, units, sections, divisions, and organizations.

Delivering results

•  Challenges self and team to deliver high quality results, in line with Organizational goals.
•  Leads and facilitates work planning, alerting those involved of potential obstacles and helping to identify suitable alternative options as needed.
•  Persuades management to undertake new projects and services that benefit internal and external clients; uses performance standards to monitor projects.
•  Tailors organizational targets to meet changing demands in the external environment.

Managerial Competencies

Leadership

•  Proactively develops strategies to accomplish objectives and empowers others to translate vision into results.
•  Provides clear vision, direction and purpose and charts a clear course to achievement.
•  Does not accept the status quo; drives for improvement and change, inspiring others to embrace it.
•  Builds positive influence across the wider organization and strategic relationships with external stakeholders.

Empowering others & building trust

•  Encourages individuals to take initiatives and responsibility for putting new ideas/activities into practice and making them work.
•  Supports teams to succeed, devoting dedicated time to empowering people through coaching and mentoring and sharing expertise/knowledge.
•  Inspires enthusiasm and a positive attitude in people towards their work and contribution to the Organization’s success.
•  Promotes autonomy and empowerment throughout the Organization.

Strategic thinking & vision

•  Always works with an orientation to the future, encouraging others to consider the Organization’s medium and long-term strategy when setting departmental objectives.
•  Steps back from operational issues to focus on a long-term direction for the area of responsibility.
•  Identifies strategic issues and risks that may impede the delivery of the Organization’s strategic objectives and addresses concerns in a timely manner to gain buy-in from stakeholders.
•  Generates and communicates broad and compelling organizational direction inspiring others to pursue that same direction.

How to apply

Interested applicants may send their applications to hrmanila@iom.int no later than 22 Aug 2023. VN Number and Position Title (VN 146/2023 – National Finance Officer (Accounts and Reporting) should be specified in the SUBJECT field.

Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.

IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.

Only shortlisted candidates will be contacted.