JOB TITLE: Monitoring Assistant
GRADE: SSA
POST NAME: 20
UNITEE/DIVISION: Programme
DUTY STATION: Multiple
DURATION: 11 months
PUBLISH DATE: 07/20/2023
CLOSING DATE: 03/08/2023
ABOUT WFP
The World Food Program (WFP) is the largest humanitarian agency fighting hunger in the world. WFP works for a world where every man, woman and child has constant access to enough food to lead healthy and active lives.
ORGANIZATIONAL CONTEXT
These jobs are mainly found in WFP field offices and job holders usually report to the Program Officer or Program Associate. Report lines may change depending on office size.
At this level, work is carried out under minimal supervision. Job holders are expected to produce accurate technical reports and work. They can advise on common practices to other staff members and counterparts in their field of work.
JOB DESCRIPTION
Perform monitoring activities in a specific coverage area and provide reports to support the effective delivery of assistance programs.
KEY RESPONSIBILITIES (non-exhaustive)
- Check the planned movements and distribution of food or non-food items, report problems or discrepancies to the supervisor in order to resolve problems quickly and ensure that the quantity distributed and the quality of the operation comply with WFP standards.
- Maintain information records and monitoring plan documentation, such as commodity movement logs and program checklists, to assist in the efficient delivery and distribution of food or non-food items.
- Gather aid program(s) data in accordance with clear direction, to support program reviews and informed decision-making.
- Liaise with cooperating partners and internal counterparts to gather feedback and support program issues and improve services.
- Receive and collate feedback from partners, cooperating grantees, to support the identification of programmatic issues to drive operational effectiveness.
- Provide guidance to cooperating partners on WFP operational practices, monitoring tools and methods to help them perform self-monitoring tasks and contribute to WFP’s visibility in coverage areas.
- Prepare field mission reports to document program implementation.
- Follow established emergency response procedures for emergency food aid.
SPECIFIC ADDITIONAL FUNCTIONS
This section is optional to describe additional responsibilities and knowledge required for the specific job.
4P MAIN ORGANIZATIONAL CAPABILITIES
Mission
- Understand and Communicate Strategic Objectives: Helps teammates articulate WFP’s strategic objectives.
- Be a force for positive change: Suggests potential improvements to team work processes to supervisor
- Make the mission a source of inspiration for our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Communicate Our Mission in Daily Actions: Explains how unit responsibilities will serve WFP’s mission.
Team
- Look for ways to build people’s skills: Train junior teammates on new skills and abilities.
- Create an inclusive culture: Seek opportunities to work with people from different backgrounds.
- Develop and provide constructive feedback: Serves as a go-to coach for colleagues in the same work area.
- Create an “I will” / “We will” mindset: Tracks progress toward goals and shares this information on a regular basis with the supervisor.
Performance
- Encourage innovation and creative solutions: Explores ways to consistently be more efficient and accurate in areas of work and shares new ways of working with colleagues
- Focus on getting results: Focuses on getting results and tracks completion rate trends for own tasks to identify opportunities for efficiency
- Make and Keep Commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of any delays in meeting deadlines or commitments
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field
Partnership
- Connect and share between WFP units: Suggests opportunities for partnership with other units to the supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals
- Be politically agile and adaptable: Understands the value of WFP teams and external partners in achieving team goals and objectives.
- Understand the value WFP brings to partners: Aligns own activities with supervisor priorities to meet the needs of internal and external partners
FUNCTIONAL CAPABILITIES
Ability name
Description of expected behavior for the skill level
Strategic management
Demonstrates a basic understanding of WFP policies and strategies for monitoring and/or evaluation activities and their interrelationships.
Performance management
Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or conduct direct evaluations of operations, programs or processes to WFP monitoring and/or evaluation quality standards.
Qualitative / quantitative methodology
Understands and applies an appropriate mix of established methods and data collection tools to simple monitoring, reviews or evaluations, in line with WFP’s strategic and operational results frameworks (indicators), WFP guidelines and technical standards.
Data analysis and visualization
Collects and summarizes program data, including information on shipments, distribution site logistics, status of people in need, and intended and reached beneficiaries for all program assistance modalities and activities.
Program monitoring and review
Collects, organizes and provides data on program outputs, processes and outcomes, including distribution plans, status, quantity and quality of food and cash distributed and technical assistance provided.
QUALIFICATIONS MINIMALES STANDARD
Education:
High school diploma.
Language:
Fluency in oral and written communication in the UN language used at the duty station and in the language of the duty station, if different.
QUALIFICATIONS REQUIRED FOR ENTRY INTO THIS ROLE
- Has experience analyzing program results.
- General knowledge of WFP monitoring and evaluation systems and standards.
SKILLS
MONITORING-Strategic Management
MONITORING-Performance Management
MONITORING-Qualitative/Quantitative Methodology
MONITORING-Data Analytics and Visualization
MONITORING-Programme Monitoring and Review
TERMS AND CONDITIONS OF EMPLOYMENT
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
END DATE OF DISPLAY
Date of publication: 17/07/2023
Closing date: 31/07/2023
