Job Identification : 13823
Locations : Tashkent, Uzbekistan
Posting Date : 09/25/2023, 05:36 AM
Apply Before : 10/09/2023, 05:36 AM
Job Schedule : Full time
Grade : G3
Vacancy Type : Fixed Term
Rotational/Non Rotational : Non-Rotational
Contract Duration : 1 Year with Possibility for extension
Education and Work Experience : High School certificate – 5 year(s) experience
Required Languages : English, Uzbek and Russian
Vacancy Timeline : 2 Weeks
Job Category : Administration/Operations/Support
Job Description
Logistics clerk/Driver
Job title:
Logistics clerk/Driver
Level:
G3
Position Number:
Location:
Uzbekistan, Tashkent
Full/Part time:
Full-Time
Fixed term/Temporary:
Fixed Term
Rotational/Non Rotational:
Non-Rotational
Duration:
One year (renewable)
The Position:
The Logistics clerk/Driver position is located in UNFPA Uzbekistan country office. As a country office staff member, s/he will provide support with logistical operation and programme implementation and ensure timely, safe and reliable transportation of the staff of UNFPA country office. The Logistics clerk/Driver will report to the HR and Administrative Associate and Programme Associate.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Logistics clerk/Driver will provide the day to day logistical support and reliable and safe driving services to country office including during the field monitoring missions to the programme designated areas, as deemed necessary by the programme needs. The Logistics clerk/Driver will ensure the highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Logistics clerk/Driver will work closely with programme staff to provide logistical support to effective management of UNFPA programme supplies and other types of goods procured by UNFPA.
You would be responsible for:
Logistic/clerk
- Ensure logistical support by delivery/collection and loading/unloading of printed materials, banners, letters, documents and other items related to the programme.
- Assist office staff in maintaining office storage/warehouse as well as conduct receiving, dispatching of UNFPA programme supplies.
- Assist office logistics focal point with customs clearance, import permissions and certification for UNFPA programme supplies.
- Provision of clerical assistance to the Administration Unit for registry-related and administrative work.
- Assist in the mailing and distribution of newsletters and publications.
- Provide support services related to carrying visibility materials (banners, posters, etc.) as required.
- Deliver security warden focal point function and conduct regular radio check with UNDSS.
- Act as a focal point for timely receiving monthly bills for fuel consumption, ensure timely submission to Finance Associate for further processing
- Alternate CO RFQ/BID focal point responsible for receiving, security email and communication with suppliers, registering and opening of BIDs. Ensuring timely submission of duly signed quotation received forms for further process of the bid evaluation.
- Dealing with procurements under the shopping method (for vehicle, office needs for a small amount), sourcing solicitation documents, floating the bidding process and finalizing procurement cases for goods and services, such as tires, vehicle spare parts, catering services for the meetings etc.
- Assist CO in obtaining visa issues and communication with MoFA visa unit.
Driver:
- Ensure transportation for the programme staff and other designated visitors at programme sites in agreement with project managers, as deemed necessary by the programme needs.
- Keep abreast of traffic, road, security, and safety awareness to enable safe and on time arrival for meetings.
- Ensure cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
- Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs (if any), arrangements for major repairs, timely changes of oil, check of tires, brakes and water levels, car washing, etc. so that the vehicle is kept clean and in good running condition at all times.
- Ensure proper use of vehicle maintenance plans and assistance in preparing vehicle history report.
- Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
- Keep track of insurance and other tax formalities.
- Ensure that the steps required by rules and regulations are taken in case of involvement in an accident.
- Ensure that security clearances are granted for all traveling staff members before the start of the mission.
- Monthly preparation and ensure timely submission of vehicles reports on fuel consumption for UNFPA CO vehicles.
- Perform other tasks related to logistics and transportation as assigned by the Representative.
Qualifications and Experience
Education:
Completed secondary level education and/or vocational basic or any other education.
Knowledge and Experience:
- Valid driver’s license (obtained for more than 5 years)
- Three years’ work experience as a driver in an international organization, embassy, or UN system with a safe driving record.
- Knowledge of driving rules and regulations, chauffeur protocol and courtesies, and local roads and conditions.
- Knowledge of logistic operation skills.
- Knowledge of UN rules and procedures will be an asset.
- Skills in minor vehicle repairs
- Additional qualifications, such as completed trainings in Field Safety and Security, First Aid will be a strong asset.
- Ability to work methodically and meet deadlines.
- Ability to demonstrate a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.
- Basic knowledge of the office software applications (MS Word/Excel)
- Knowledge of Quantum or other ERP system is an asset.
Languages:
Knowledge of English, Uzbek and Russian is required
Required Competencies
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Functional Competencies:
- Ability to analyze, evaluate and synthesize information
- Networking and influencing
- Client Orientation
- Vehicle Maintenance
- Driving Security and Safety
- Providing logistical support
- Managing documents, correspondence, and reports
- Managing information
- Planning, organizing and multitasking
- Knowledge of computer systems and applications (Word, Excel and PowerPoint)
- Skills on managing and using VHF radio and Thoraya.
- Delivering results-oriented activities to contribute to country programme results.
Compensation and Benefits
This position offers an attractive remuneration package including a competitive net salary plus cost of living adjustment, rental subsidy, education grant, home leave, health insurance and other benefits as applicable.
Disclaimer
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.