Human Resources Associate, (GS6), Suva, Fiji, #124194 (6 months Temporary Appointment)
Job no: 564799
Position type: Temporary Appointment
Location: Fiji/Pacific Island Countries Division/Equivalent: Bangkok (EAPRO), Thailand
School/Unit: Fiji (Pacific Islands) – MCP
Department/Office: Pacific Office, Suva, Fiji
Categories: Human Resources
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, results.
UNICEF works with and for disadvantaged children and adolescents globally and across 14 Pacific Island Countries and Territories. Our ambition is to get each entire country, and the entire Pacific Region, working together – as one – on behalf of its most vulnerable children. Explore the different areas of our work in the link provided here: https://www.unicef.org/pacificislands/what-we-do
This role is a temporary backstop for 6 months due to maternity leave. Candidates interested in a temporary short term contract are encouraged to apply.
How can you make a difference?
Under the supervision of the Human Resources Manager and in a HR team of four, the Human Resources Associate, TA will provides administrative, procedural and operational support to the efficient implementation of a broad range of Human Resources functions for all categories of staff and non-staff in the Pacific office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations for a period of 6 months.
The HR Associate will perform support and specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. The successful candidate will require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence.
Key functions/accountabilities are as follows:
Support recruitment and contracting:
- Review job descriptions and terms of reference, draft and circulate advertisements, assessment reports, draft and review contracts
- Review candidates’ profiles and liaise with candidates in the various stages of the recruitment process.
- Follow and track recruitment processes.
Support processing of entitlements and benefits:
- Maintain staff information.
- Process a wide range of personnel actions in accordance with UNICEF rules and regulations.
- Facilitate and monitor administrative actions and communication in relation to onboarding and offboarding of employees.
Support organization design and job classification:
- Review and process job descriptions for due approval, create or modify jobs in the system.
- Maintain documents pertaining to organizational design.
Support learning & capacity development:
- Support the Staff Development Committee in preparing, analyzing and maintaining data pertaining to staff learning activities.
- Providing logistical and secretarial support to workshops and events as necessary.
- Track the performance management cycle processes, facilitate staff training in performance management, communicate and support timely planning and completion of appraisals.
Staff wellbeing:
- Assist the working groups and HR on planning and implementing measures and activities towards improving staff satisfaction and wellbeing.
To qualify as an advocate for every child you will have…
- Education: Completion of secondary education, preferably supplemented by technical or university courses in Human Resources or Business Administration.
- Experience: A minimum of 6 years of progressively responsible administrative and human resources work experience. Work experience within the UN or similar organization is an asset.
- Other Skills:
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- Computer literacy and the ability to effectively use standard office software tools as well as proven experience in using HR systems.
- Ability to extract and format data and to solve operational problems.
- Ability to organize own work, set priorities and meet deadlines.
- Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.
- Demonstrates a high degree of confidentiality, initiative and good judgment.
- Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.
Languages: Fluency in English is required, and knowledge of a local language.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
Remarks
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
With regard to higher educational qualifications, UNICEF only considers degrees obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: Aug 08 2023 Fiji Standard Time
Application close: Aug 22 2023 Fiji Standard Time
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- Closes Aug 22 2023Human Resources Associate, (GS6), Suva, Fiji, #124194 (6 months Temporary Appointment) in Fiji/Pacific Island Countries
The UNICEF Pacific Multi-country office in Suva, Fiji is seeking to hire a temporary HR Associate as a backstop due to maternity leave. Candidates interested in this short term role are encouraged to apply.