Human Resources & Admin Officer at International Medical Corps (IMC)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in under-served communities worldwide.

We are recruiting to fill the position below:

Job Title: Human Resources & Admin Officer

Location: Damboa, Borno

Main Responsibilities
Human Resources:

  • Perform retention procedures including storing of documents and record-keeping, maintaining strictest confidentiality of HR documents and data.
  • Ensure that all steps of the recruitment process are followed according to IMC policies and procedures and state and federal labor laws.
  • Manage the posting, advertising and circulation of vacancy, and screen received applications.

Schedule Interviews and Confirm Attendance of Candidate(s):

  • Confirm applicant’s references
  • Perform administrative tasks including, but not limited to, background check, completing employee documentation, recording data on each current employee, maintain employee files, confirm all procedures are following for terminated/exiting employees.
  • Ensuring smooth on-boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards are provided, performance evaluations and other required processes are implemented on time and of a high quality
  • Assist in providing information on employee benefits, program and education.
  • Ensure compliance with Nigerian labor laws and with all IMC compliance policies to ensure due diligence requirements in the field of human resources and administration are maintained.
  • Provide direction to staff recruitment and employment
  • Preparation/processing of monthly national staff payroll
  • Facilitation of international/National staff movement, support planning and purchasing of air tickets and accommodations
  • Ensure all staff details are upload on IMC internal systems for payroll and time sheet
  • Maintain and accurately track staff leave
  • Ensure the office is well supplied with stationary and other office essential materials
  • Ensure compliance to regulations including personnel policies and records, employee laws and issues:
  • Overseeing employee health and safety procedures
  • Updating job requirements when needed
  • Cover all legal compliance for human resource federal and state requirements
  • Advise on organization benefit needs or evaluating benefit contract bids
  • Be a resource for IMC employees and assist management in addressing employee concerns Review procedures for employee safety, welfare, wellness and health
  • Represent the organization in meetings, at the community level and in recruiting events
  • Overseeing social events.
  • HR Staff corps cohesion and inclusion:
  • Study the social, cultural and ethnic specifies and the values and customs of the country of operation
  • Promote team activities, peaceful conflict resolution and wellbeing initiatives.
  • Champion employee assistance programs and promote mental and physical health and resilience activities.
  • Be an active participant in security assessment and vigorously support the security function to communicate effectively.
  • Embody the duty of care and exhibit a moral and/or legal obligation to ensure the safety or well-being of others.

Required Qualifications / Minimum Requirements Standards

  • Bachelor’s Degree in fields related to Human Resources, Administration and Management.
  • Professional Certifications (CIPM, SHRM, CIPD, etc. an advantage)
  • 3 years of experience in human resources or related position.
  • Organized and efficient in daily tasks
  • Excellent English verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Goal-oriented, organized team player
  • Creative problem solver who thrives when presented with a challenge
  • Able to mentor and lead HR team and IMC staff
  • Clear understanding and commitment to organization’s mission and goals
  • Strong interpersonal communication skills and professional attitude.

Key Competencies:

  • Strong communication skills: oral, written and presentation skills.
  • Should be a team player and culturally sensitive.
  • Demonstrated proficiency in computer applications such as Ms Word, Excel, Email and utilization of the internet.
  • Goal-oriented, organized team player.
  • Creative problem solver who thrives when presented with a challenge.
  • Extremely flexible and have the ability to cope with stressful situations.
  • Commitment to and understanding of IMC’s aims, values, and principles.

Required Skills & Qualities:

  • Highly organized and the ability to multi-task.
  • Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.
  • Computer literacy in all Microsoft office programs (word, excel, PowerPoint, outlook)
  • Ethical Conduct for IMC Staff.

Application Closing Date
29th July, 2022.

Method of Application
Interested and qualified candidates should forward their CV to: using the Job Title as the subject of the mail.

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July 2024