Project Background:
The Bangladesh Systems Strengthening for One Health (SSOH) aims to enhance Bangladesh’s global health security (GHS) capacity to operate a high functioning and equitable One Health (OH) disease detection system that prevents, detects, and responds to new and emerging infectious and endemic zoonotic disease, while ensuring good One Health governance and reducing risks of irreversible antimicrobial resistance (AMR). Through evidence-informed and integrated systems approach, SSOH will strengthen Bangladesh’s One Health Systems and enhance the country’s capacity to prevent, detect, respond to, and recover from infectious disease threats. The activity aims therefore aims to achieve results under the following development objectives:
- Strengthen Systems for Better One Health Governance and pandemic preparedness across the Government of Bangladesh (GOB)
- Strengthen One Health Disease Detection Systems through real-time data capture and information collection for early warning, detection, and routine surveillance
- Reduce Threats of Antimicrobial Resistance (AMR) through capacity building and performance of national and subnational systems across OH sectors.
Role’s Purpose:
The Grants Manager will play a pivotal role in managing and implementing the grants fund guided by the Activity’s work plan. The position will be responsible for adherence to the project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, grant policies, procedures, controls, and reporting systems. The individual will proactively coordinate with all staff on planning and implementing grants through open communication, proactive market research, and price analysis. S/he will be responsible for managing the grants team, which includes one Grants Officer.
Key Duties and Responsibilities:
The Grants Manager will work in collaboration with other Team Leads, technical staff, partners, and STTA to implement SSOH’s $1.2M grants pool, and have the following specific responsibilities:
Management
- Responsible for providing training, guidance, and direction to all project staff on planning, implementation, and compliance of grant policies, procedures, and instructions.
- Use the FOM and project Grants Manual to ensure that policies, procedures, and/or practices are being met.
- Responsible for ensuring documentation requirements are met with various departments i.e. technical, grants, and finance.
- Supervises Grants Team, including one Grants Officer.
Planning and Implementation
- Oversees grants management in coordination with the Grants Team.
- With guidance from the Finance and Operations Director, develops and implements the grants manual.
- Participates in work planning and activity planning to align the grants program with overall project activities.
- Leads the development of timeline and details required for any activities needing grants; conduct market search and price analysis in coordination with technical staff.
- Coordinates with staff requesting grants to prepare Annual Program Statements (APS) and/or Request for Applications (RFAs) to solicit applications and assess the capacity and readiness of potential grantees.
- Manages the evaluation and selection committee process for grantees.
- Prepares the required approvals to ensure compliance with internal and external contract and policy requirements.
- Prepares grant agreements and amendments, explaining terms, conditions, roles, and responsibilities. Ensures that identified weaknesses in initial grantee assessments and related requirements are incorporated into the agreements explicitly/clearly with the required monitoring and actions on the part of the grantee.
- Organizes kickoff meetings and apprises grantees of the responsibilities, requirements and policies and procedures to be followed during the life of the grant.
- Ensures post award grant management in accordance with relevant regulations and generates reports of status of grant activities, such as forecasting payment, inventory, amendments, close outs, and sector specific data (i.e. monthly and quarterly reporting).
- Contributes to project contractual reporting deliverables as needed.
- With support from the Finance and Operations Director, maintains and updates grants pipeline.
- Coordinates with Finance and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring milestones and payment schedules.
Compliance
- Provides training, guidance, and direction to project staff on planning, implementation, and compliance of grants policies, procedures, and instructions, specifically their role in the process.
- Reviews grants for completeness and appropriateness with the work plan.
- Ensures all required documentation is uploaded in the grants database TAMIS.
- Reviews grant milestones and requests for payments against grant agreements to ensure compliance.
- Trains on and enforces policies and procedures to prevent improprieties, intentional and unintentional.
- Leads the audit of grant files no less than annually.
- Other tasks as assigned.
Qualifications
- Bachelor’s degree in finance, business administration, contract management, or a related field required, an advanced degree preferred.
- Minimum of 9 years of experience in grants management, implementation and planning with donor funded development activities.
- Demonstrated knowledge of USAID Grant requirements and regulations preferred.
- Prior work experience in Bangladesh.
- Professional proficiency in English is required, and proficiency in local languages is preferred.
Skills
- Organizational and planning skills for management multiple deadlines, and processes at one time.
- Excellent oral and written communication skills.
- Ability to supervise a large team of four or more staff, both in-person and virtually.
- Attention to detail, able to manage one’s work, take initiative, set schedules and meet deadlines without close supervision.
- Ability to solve complex technical, managerial, or operational problems and evaluation options based on relevant information.
Reporting
The Grants Manager will report to the Finance and Operations Director and will supervise the Grants Officer.
ABOUT DAI
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
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