EL SALVADOR - SVN2022/009 SV Human Resources Clerk - G3 - Fecha limite 16.Jun.2022 at International Organization for Migration - Humanitarian Jobs

EL SALVADOR – SVN2022/009 SV Human Resources Clerk – G3 – Fecha limite 16.Jun.2022 at International Organization for Migration


Special Vacancy Notice

Open to Internal and External Candidates

Position Title: Human Resources Clerk

Duty Station: San Salvador, El Salvador

Classification: General Service Staff, Grade G3

Type of Appointment: Special Short Term Graded – 9 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 16.Jun.2022

Reference Code: SVN2022/009 SV

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Under the overall supervision of the Resource Management Officer (RMO) in San Salvador and direct supervision of the National Programme Officer, the successful candidate will be responsible and accountable for human resources functions in San Salvador.

Core Functions / Responsibilities:

  1. Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.
  2. Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
  3. Perform assigned role(s) in PRISM HR, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, contract extensions, personnel actions and other related documentation.
  4. Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).
  5. Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.
  6. Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
  7. Set up and maintain office files and reference systems according to standard procedures;
  8. Initiate, view and track a variety of administrative transactions in the Human Resources System.
  9. Perform other related duties as assigned.

Required Qualifications and Experience

Education

  • High School diploma with three years of relevant experience; or,
  • Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experience.

Experience

  • Proficient in Microsoft Office applications e.g. Word, Excel, Power Point, E-mail, Outlook; previous experience in SAP is a distinct advantage;
  • Attention to detail, ability to organize paperwork in a methodical way;
  • Discreet, details and client-oriented, patient and willingness to lear new thing; and
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi- cultural setting is an advantage.

Skills

  • Proficient in Microsoft Office applications e.g. Word, Excel, Power Point, E-mail, Outlook; previous experience in SAP is a distinct advantage;

Languages

Fluency in Spanish and English (oral and written)

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values

    • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. – Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. – Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

    • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. – Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. – Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. – Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. – Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to apply

HOW TO APPLY:

Interested internal candidates are invited to submit their applications by completing and sending the Internal Application Form (form attached), a letter of interest, and a CV to the following e-mail address: [email protected] by June 16th, 2022 at the latest, referring to this advertisement.

External Candidates that comply with the profile will need to send the Resume and a letter of interest to [email protected] by June 16th, 2022 at the latest, referring to this advertisement.

IMPORTANT: Important:

Any offer made to the candidates in relation to this vacancy is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

KEEP IN MIND:

  • The motivation/cover letter should be a maximum of 1 page long and in English. It should state the position(s) you are applying for
  • The CV should be a maximum of 2 pages long and in English.
  • Only the applications that comply with the required profile will be taken into consideration.
  • Those applications received after the due date or the ones that don’t include the name of the position, will not be considered.
  • This vacancy is open for local staff or international staff with legal permit to work in the Country.
  • The attachment shouldn’t weight over 2 MB.
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