E T Temporary (Program Assistant)

Job #: req22737

Organization: IFC

Sector: Administration/Office Support

Grade: ET3

Term Duration: 1 year 0 months

Recruitment Type: Local Recruitment

Location: London,United Kingdom

Required Language(s): English

Preferred Language(s): Closing Date: 5/29/2023 (MM/DD/YYYY) at 11:59pm UTC

Description

IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2022, IFC committed a record $32.8 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org.

Treasury and Syndications safeguards IFC’s triple-A credit rating, promotes financial sustainability, and contributes to WBG mission by exercising financial discipline and a comprehensive approach to mobilizing private capital and promoting the development of local capital markets. The office of the Vice President, Treasury and Syndications provides leadership and direction across IFC’s treasury and syndications functions, including IFC’s liquid asset management, capital market borrowings, ALM, risk-management transactions for clients, and IFC’s loan syndications and co-investment program.

The IFC London Treasury and Syndications Office is looking for a highly organized, dynamic Program Assistant who can operate effectively and discreetly in a demanding fast-paced environment with excellent administrative, organizational, and interpersonal skills. The position is based in London, UK.

The successful candidate will be required to: (i) provide professional administrative support services to the IFC London Treasury and Syndications Office (ii) work on multiple concurrent tasks with constant interruption without losing concentration or attention to detail (iii) deal with emergency situations in a calm, efficient and prompt manner, showing an excellent sense of initiative and discretion

Duties and Accountabilities:

•  Provide high quality administrative support to the Syndications Department and other London Treasury teams: ­ Manage and support calendar, including scheduling meetings, booking meetings rooms, creating VC connections etc. ­ Handling visa requests for teams supported. ­ Support teams in preparing any required documentation including formatting, production of documents, correspondence, power point presentations (charts), excel sheets etc. ­ Organize and coordinate logistics for the signing and transmission of legal documents. ­ Take the lead to organize, arrange the logistics and host bank/investor meetings at the Treasury and Syndications office in London.
•  Support Senior Syndications Staff and other Senior Treasury and Syndications visiting missions, including preparing meeting agendas, following up on briefs, scheduling meetings and coordinating calendar entries.
•  Handle incoming correspondence, internal and external queries for teams supported.
•  Draft routine correspondence and proofreading materials using proper grammar, punctuation, and style, following the IFC Templates.
•  Provide support with all types of administrative requests such as office supplies order, staff directory changes, email distribution lists, visitor’s pass, videoconferences, Webex.
•  Establish and maintain an effective network of contacts, both inside and outside the unit, to ensure effective cooperation in support of front office needs.
•  Under the supervision of the Senior Program Assistant: ­ Assist in preparation and logistical planning for various events e.g., conferences, workshops, negotiations etc. Provide support to visiting missions. ­ Undertake ad hoc duties that may be assigned.
•  Work closely with Western Europe and other ACS teams for the daily running of the office.
•  Act as back-up to other ACS colleagues in the office in their absence or during a busy period.

Selection Criteria

•  Minimum requirement is a High School Diploma and at least 5 years of relevant work experience in a large international institution or private sector organization, working experience in an international organization is a plus;
•  Excellent interpersonal and communications skills and ability to interact tactfully with people of all levels;
•  Excellent command of written and spoken English;
•  Fluency in other languages are welcome;
•  Demonstrates positive attitude, willingness and ability to assist teams with any ad-hoc tasks that may come up;
•  Demonstrable team spirit and strong desire to actively contribute to the WBG’s mission and objectives;
•  Computer literate (Word, Excel, Outlook, Power Point, Teams, etc.);
•  Experience in a busy diverse office environment;
•  Makes decisions appropriate to scope of job. Seeks assistance and guidance from others where appropriate and uses own judgment to make timely and sound decisions;
•  Works cooperatively and displays an open, helpful attitude toward others and approaches conflict as common problems to be solved. Values the importance of others’ views and is aware of impact of work on larger World Bank Group;
•  Shows interest in and helps to solve routine problems. Considers own behavior in context of World Bank Group’s values and mission and adapts to changing circumstances;
•  Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so;
•  Teamwork (Collaboration) and Inclusion: Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments.