DRC – Financial Grouping Manager At COOPI – Cooperazione Internazionale

COOPI is looking for a Financial Grouping Manager in the DRC

Present in the DRC since 1977, COOPI has greatly increased the number of its interventions in the country, in response to the conflicts of the past 20 years. From Kivu, where the first intervention took place, COOPI’s activities extended to the most crisis zones, in order to implement emergency programs for the benefit of displaced populations and victims of war with a particular focus on nutrition, food security and child protection. In the provinces emerging from the crisis, COOPI is committed to the implementation of multi-year projects in order to ensure a transition from emergency to developmentand guarantee harmonious and sustainable development. COOPI promotes a relevant response to the needs of local populations through a coordination structure in Kinshasa and various operational bases in the provinces. Each year, COOPI implements a dozen projects with funding from the European Union, the Humanitarian Fund, the ICC and UN agencies.

Objective of the position

Ensure all administrative management activities/ while respecting the operational schedule defines in coordination with the Country Administrator and the Project Manager this in strict compliance with COOPI and donor procedures.

Responsibilities

Supervision of economic and financial aspects concerning the activities of the project and the grouping:

• Supervise the correct management of project accounting, in accordance with the procedures of’ONG COOPI and the funder;
• Supervise the correct management of the project cash (Cash and Bank), including monthly reconciliation in collaboration with the Project Manager;
• Regular updating of financial data the project in accordance with the financial data of the’Administration Pays;
• Verification with the Project Manager and presentation to the’Administrateur pays du forecast of monthly expenditure aiming at the monthly request of funds;
• Guarantee the project funding through the financing sheets, while respecting the forecast expenditure drawn up and soliciting those of the group’s partners;
• Update regularly accounting and IT accounting tools the project to allow monitoring and control of expenditure;
• Check and check compliance with COOPI purchasing procedures;
• Control accounting supporting documents, compliance of contracts with suppliers; verify and control the correct application of tax law;
• Supervise the administrative management of national staff of the project in accordance with the country’s Labor Code / the Labor Inspectorate and the RH COOPI manual ( contract, payment of taxes … );
• Supervise and train the national administrative staff assigned to the project in collaboration with the Project Manager. Participate in the selection of national accounting and administrative staff and staff evaluation itself;
• Prepare communications / correspondence with the bottom lessor, in collaboration with the Project Manager and under the supervision of the Country Administrator;
• Write interim and final financial reports of the project in collaboration with the Project Manager and under the supervision of the Country Administrator;
• Prepare the necessary documentation for project audits in collaboration with the Project Managers and under the supervision of the Country Administrator;
• Collaborate in updating the IT tools of the Administrative Coordination;
• Collaborate in updating the inventories of goods ( COOPI property and project ) with logistics;
• Be ready to carry out missions on the various bases / under bases as necessary by coordinating with the Project Manager, the Country Administrator and the Logistics Coordination and Program Office;
• Guarantee the electronic archiving of administrative and accounting documents for the project in collaboration with the Project Manager, especially at the end of the project;
• Monitoring of partner NGOs: Ensure the reception and periodic verification of accounting documents from partner NGOs. Participate in the development of memoranda of understanding;
• Analysis in common agreement with the Project Manager, the partners’ request for funds and forward to the Country Administrator for payment.

Applicant profile

Essential

• Minimum level university degree BAC + 5 in finance or economics or equivalent in the field of management. Qualified approved accountant ( a professional qualification in accounting is essential ) with at least 10 years of experience;
• At least 7 years of experience in accounting and finance positions after obtaining the university degree;
• Financial reporting and software training ( for example, Quick books );
• Knowledge and expertise in the field of project preparation, negotiations, financial management, internal controls / system development, accounting, audit and reporting;
• Experience in a project funded by a bilateral or multilateral agency in the DRC ( or in an African country );
• Experience in large consortia / groupings;
• Excellent editorial skills and knowledge of the Office package;
• Experience in the use of accounting databases;
• Excellent ability to work in basic conditions and adapt to the life of the field;
• Experience and capacity to manage emergency projects / programs;
• Excellent organizational capacity; flexibility, strong sense of initiative and autonomy in work;
• Excellent ability to work under pressure;
• Ability to work in a sensitive and complex political and security context and in a multicultural environment;
• Good knowledge of the procedures of World Bank donor;
• Solid communication skills ( oral and written ) in French;
• Excellent ability to work in teams and by objectives; ability to train employees as needed;
• Excellent negotiation and communication skills.

Desirable

• COOPI experience;
• Relevant professional experience in the DRC or in other post-conflict countries;
• Experience in managing behavior change projects;
• Knowledge of other languages spoken in the DRC.

COOPI reserves the right to close a recruitment before the date of’ expiry of the announcement. Thank you for your understanding.

COOPI is an independent and secular Italian non-governmental organisation founded in Milan in 1965. For over 50 years, the, COOPI is committed to the fight against poverty with long-term support and a constant presence on the ground next to the populations affected by the war, socio-economic crises and natural disasters. The activities of COOPI are aimed at encouraging development and responding to situations of’urgency. In Africa, Latin America and the Middle East COOPI promotes access to water, as well as the right to health and education of the poorest communities.