Director of Administration and Finance At Population Services International


Population Services International

Job ID 2023-3751
# of Openings 1
Posted Date 14 hours ago
Category Global Operations
Position Location: City Monrovia
Region Population Services International
Position Location: Country Liberia

Director of Administration & Finance
Based in Monrovia, Liberia
Less than 10% international travel
Not remote eligible
Reports to Chief of Party
Contingent on Funding

Who we are

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare – people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.

Join us!

With support from USAID, PSI/Liberia is implementing Countywide Sanitation Activity in Liberia. PSI seeks a Director of Administration and Finance (DAF) to lead the financial and administrative management of activities under a 5-year USAID-funded sanitation project in Liberia. The project implements a comprehensive county-wide approach for sustainably ending open defecation and increasing access to basic sanitation through 1) Improving sanitation governance, 2) Promoting the adoption of safe sanitation behaviors, 3) Strengthening sanitation markets, and 4) Increasing access to financing for sanitation.

PSI seeks a DAF that will provide strategic leadership and oversight while maintaining sound PSI accounting systems and compliance with global finance policies and procedures and USAID rules and regulations. The DAF will lead on financial reporting, technical support on budget development and management, audits, legal requirements, supply chain management, operational management and administration, sub-award management, human resource management, and operations.

Salary Range:
$83,000 – $104,000

The annual base salary range reflected above is in USD and is set ONLY for international assignee candidates.* The hiring range reflects the minimum to the midpoint of the job’s salary range. The full salary range for this position goes up to a maximum of $125,000, but hiring above the hiring salary range would not be typical in order to allow for potential future salary growth. Actual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. For more information, please ask your recruiter or visit https://www.psi.org/careers/ to learn more!

*Candidates approved to receive expatriate packages will receive the appropriate compensation and allowance package. For candidates approved to be hired directly through the local PSI office, pay and benefits will be commensurate with the role and practices of the local office, including payment in local currency.

Your contributions

  • Maintain sound financial policies/procedures, systems, and practices for effective management on procurement and disbursement. Account for all financial resources to keep in compliance with PSI Global accounting policies, funder requirements and local law where required. Work closely with the Finance Managers to prepare submission of monthly financial packages to PSI/W and to ensure complete, accurate and timely recording and reporting of transactions. Coordinate with Programs to achieve objectives for donor reporting. 30% of Time
  • Ensure finance operations, IT, procurement, warehouse, Subaward and fleet management activities are delivered efficiently. Establish and support suitable accounting, asset management and general administrative systems and personnel. Ensure adherence to PSI Global Responsibilities Matrix Conduct review the quality of business operations systems and activities and provide support, where necessary. Ensure oversight and quarterly supervisory visits to field offices / warehouse to review the quality of business operations systems and activities and provide support, where necessary. 25% of Time
  • Work closely with Finance team to prepare submission of monthly financial packages to PSI/Washington and to ensure complete, accurate and timely recording and reporting of transactions. Coordinate with Programs and co-lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives, Budgeting, Financial Analysis, Modifications and Activity realignments and Donor compliance. Validate monthly common cost analysis and update cost ratios to ensure compliance with PSI’s global policy. 25% of Time
  • Coordinate monthly reporting process from sub-awardees and joint programmatic and financial reports reviews, ensuring that costs are in line with the progress on delivery and implementation and that budget variances explanations are provided. 10% of Time
  • Support preparation and successful conclusion of internal and external auditing activities including annual donor audit reporting; Successful implementation of Audit recommendations. Engage any legal issues confronting the organization and minimize risk. Review and test controls to ensure Office systems are compliant with PSI Global Services Finance, Grants and Contracts policies, donor requirements, as well as Country laws. 10% of Time

Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What are we looking for?

  • Bachelor’s Degree (or international equivalent) in Finance, Business Administration, Accounting or a related field, or a professional qualification in accounting (e.g., CPA/ ACCA or equivalent). Preference is given to a Chartered accountant/CPA equivalent.
  • At least 10 years of related work experience in finance/accounting positions in a country office or headquarters environment. Equivalent combination of relevant education and experience may be substituted.
  • A minimum of five years of experience in managing an annual budget of USD 6 million and above, preferably for a USAID funded project.
  • Demonstrated understanding of USAID and other major donors’ policies and procedures, including administrative, reporting, and management policies.
  • At least 3 years of supervisory experience.
  • Working knowledge of ERP systems such as QBE or Lawson.
  • Strong computer skills, experience with Microsoft Office, QuickBooks Enterprise, and other accounting/ERP software; expert Excel user.
  • Excellent diplomatic, oral/written skills and presentation abilities.
  • Professional proficiency in English.
  • Familiarity with donor funding regulations (i.e., USAID, Global Fund, DfID) and foreign country statutory requirements.
  • Strong preference for a citizen of Liberia

The candidate we hire will embody PSI’s corporate values:

Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

References will be required. The successful candidate will be required to pass a background check. For domestic positions: Must be authorized to work in Liberia. N.B. PSI will consider work visa sponsorship for this position only if identified finalists are expatriates or non-Liberian Nationals.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: newhiresupport@psi.org or call (202)785-0072. #li-cg1 #li-onsitePI230518753

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