A list of qualified candidates may be established at the end of this recruitment process with the aim of filling similar positions of the same grade or lower grade in all the offices of the’ WFP in Madagascar.
WFP celebrates and embraces diversity. II S’ undertakes to respect the principle of equal opportunities in the field of’employment for all its employees and encourages qualified candidates to apply regardless of race, color, etc, of the’ national origin, of the’ ethnic or social origin, of the genetic information, of the sex, of the’ identity and/or of the expression of gender, of the’ sexual orientation, of the religion or of the convictions, HIV status or disability.
The World Food Programme Madagascar of the United Nations (WFP/UN), as part of the implementation of its Country Strategic Plan, the, research for the needs of its Field Office in Tulear the services of’un Assistant (e) to warehouse management.
The United Nations World Food Programme is the largest humanitarian agency fighting hunger in the world. The mission of WFP is to’help the world achieve the’ Zero Hunger goal in our lifetime. Every day, WFP works around the world to ensure that no child goes to bed with an empty stomach and that the poorest and most vulnerable, in particular, women and children have access to the nutritious foods they need to eat.
WFP MANDATE AND INTERVENTIONS IN MADAGASCAR
In Madagascar, WFP is supporting the government’s efforts through a’assistance strategy aimed at responding to the humanitarian emergency, building community resilience and supporting sustainable development efforts. In collaboration with the institutions of the’State, non-governmental organizations (NGOs) and partners of the United Nations System, WFP organizes cash or in-kind transfers to meet the food needs of families affected by climate hazards, provides school meals that promote the access of girls and boys to’education, and provides food for families affected by climate change, supports the prevention and treatment of malnutrition, provides technical and financial support to groups of small agricultural producers to improve their production and market access.
WFP also provides the air transport service, providing humanitarian and development actors with safe, reliable and economical transport to’ other regions of Madagascar.
These positions are to be filled in country offices, section offices or field offices. The holders report to one or more Responsible for logistics. Holders at this level are expected to demonstrate responsibility and initiative in managing storage activities and to answer questions independently when they have only general guidelines. They must exercise judgment in managing the unforeseen events on a daily basis. Holders have the know-how and knowledge to adapt standard operating procedures and processes or to contribute to their development to constantly improve the level of service. They are supposed to manage resources and accompany and coordinate warehouse staff
TASKS AND RESPONSIBILITIES
Under the direct supervision of the Logistic Officer of the Field Office, and under the general supervision of the Chief Field Office, L’Assistant (e) to Warehouse Management will be responsible for the following tasks at the Tulear WFP office :
- Assume responsibility for effective planning and management of storage operations to ensure safe and efficient storage of all products and supplies.
- Participate in the review of storage standards and procedures defined by MAP to meet evolving efficiency and operational needs.
- Coordinate the receipt/sending of goods to ensure that records, accounting entries and reports are accurate and available at all times to facilitate decision making.
- Assume responsibility for the accuracy of data on warehousing operations, including the identification of anomalies, to promptly report on product movements in accordance with MAP requirements.
- Take responsibility for the management of inventories (verification of physical stocks, preparation of reports, etc.) to ensure that existing or emerging inventory management issues are addressed in a timely manner and that WFP standard procedures for product handling and storage are strictly respected.
- Oversee or directly compile ad hoc reports and statistics on storage operations to support informed planning and decision-making.
- Oversee product protection by providing guidance and taking initiatives for the application of preventive measures, including, to ensure that goods are kept in good condition and that quality control measures are undertaken properly following the procedures established by WFP.
- Regularly review available warehouse space and design and implement new facilities to meet operational needs and ensure cost-effectiveness.
- Work in collaboration with internal and external stakeholders to ensure consistent and harmonized warehousing services.
- Identify training needs and schedule training efficiently, so that all staff have the knowledge and skills to carry out their responsibilities.
- Supervise warehouse staff members to work efficiently.
- Carry out any other tasks within the framework of this operation deemed useful and entrusted by the WFP hierarchy.
ESSENTIAL ORGANIZATIONAL SKILLS
Thematic skills MRPP
Competence
Description of the expected driving at the level of’aptitude required
Motivations
Understand and communicate Strategic Objectives
Accompany the’ team as effectively as possible to make known the
Strategic objectives for WFP teams and partners in the field.
Being a force for positive change
Implement new methods or tools to improve the work processes and productivity of the’ team.
Making the WFP mission a source of’inspiration for the’team
Connects the activities and tasks carried out by the’team to the good results obtained in the beneficiary communities to show the’impact of the MAP’action.
Communicate the mission of WFP on a daily basis
Explains to team members how each unit contributes to the overall mission of the WFP.
Human resources
Seeking ways to strengthen individual skills
Seeks opportunities for skills development, including through training modules or’ practical experiences, for himself or herself, colleagues and direct subordinates.
Create a culture of the’opening of’
Conducts team work development activities with the aim of strengthening the relationships within its unit.
Accompany and ensure constructive feedback’information
Connects less experienced colleagues with team leaders.
Adopt and advocate a proactive attitude
Anticipates problems and develops mitigation plans to ensure that the’ team achieves the objectives and targets set.
Performance
Encourage’innovation and creative solutions
Research the possibilities of’ to be creative/creative in its field of’activity as well as ways to’help the members of the’ team to be more innovative and rigorous in their respective tasks and areas of work.
Prioritize the’ obtaining results
Monitors the expected accomplishments of the’ team and communicates observations so that expected results are achieved consistently and accurately.
Make commitments and keep it
Provides precise guidance to the members of the’team on the tasks and responsibilities assigned to them, while keeping its own commitments to the’team.
Knowing how to make decisions
Shows the’ as an example and provides guidance to less experienced team members in deciding when to take the issues to the next level of the hierarchy they are confronted at their workplace or in the field.
Partnership
Linking and working together WFP units
Facilitates partnerships with other units of the WFP to carry out
missions on the ground.
Building strong partnerships with external actors
Shows the’example and gives guidance to the’team on how to’establish
relations with external partners.
Demonstrate political flexibility and’adaptability
Clearly articulates to its colleagues or direct subordinates the interest of the’ contributions to other MAP teams and to partnerships with other organizations in order to achieve the goals and objectives of the MAP.
Explain the value that’ brings to partnerships by WFP
Organizes, monitors and prioritizes the efforts that’il or she and the’team deploy
to meet the needs of internal and external partners.
Competence
Description of the expected driving at the level of’aptitude required
Management and optimization of the’supply chain
Demonstrates the ability to design simple supply networks, including assessing and taking to the next level the difficulties encountered, to ensure that MAP is able to provide consistent service
and uninterrupted to its beneficiaries and partners.
Planning, project management and resource management
Collects relevant technical data from various sources and analyses them to forecast operational needs by considering different scenarios and makes proposals based on evidence.
Information management and reporting
Liaises with internal and external stakeholders to synthesise preliminary data analyses, write reports and disseminate information that aligns with concerns and trends.
Market analysis, contract management and operational execution
Demonstrates the ability to gather market information and process and analyse proposals in accordance with WFP standard rules and regulations to provide assistance efficiently.
Warehouse and inventory management
Demonstrates the ability to apply storage procedures and normative guidance to manage the WFP warehouse, manage inventory effectively using internal systems and limit losses.
Technical assistance and coordination
Demonstrates ability to provide simple technical advice and manage effective logistical coordination mechanisms (inclusive, open to collaboration and unified) with humanitarian partners and other parties
relevant stakeholders.
SUCCESS FACTORS
Results orientation, compliance with deadlines, instructions and procedures, high level of’integrity, analytical capacity of documents, ability to manage multiple sectors of intervention; ability to solve the difficulties of development projects, ability to work autonomously, capacity of’ technical supervision of staff, spirit of’ initiative, maturity, capacity for judgment, tact, etc, ability to negotiate and communicate orally and in writing, ability to work in a team, ability to build good relationships with partners, ability to adapt to stressful working conditions, etc, ability to carry out field missions.
MINIMUM QUALIFICATIONS REQUIRED
- Having at least 6 years of’ practical experiences in the management of a logistics database and the execution of requests concerning current shipments, supplies, claims for compensation from insurance and food stocks.
- Completion of secondary education (Baccalaureat or equivalent). A certificate of’ post-secondary studies in one of the fields of the’ supply chain is desirable
REQUIRED EXPERIENCES
- Experience in managing a logistics database and executing queries regarding ongoing shipments, supplies, insurance claims and food stocks.
- Experience in administering contracts with third-party service providers.
- Experience in preparing contractual documents.
- Experience in the execution of contracts.
- Experience in monitoring budgets and preparing related reports.
OTHER SKILLS AND KNOWLEDGE
- Excellent written and oral communication from the Frenchman with the capacity to produce quality reports for the various logistics activities of WFP.
- Having an advanced level of French ( level C ) is essential for the performance of its functions. An intermediate level of English ( level B ) is desirable.
- Mastering the IT tool ( MS Word, MS Excel, Internet, etc. ) is essential.
Interested candidates are requested to submit their applications ONLY ONLINE
DATE LIMIT FOR SUBMISSION OF APPLICATIONS: MARCH 17, 2024
QUALIFIED FEMALE APPLICATIONS ARE STRONGLY ENCOURAGED
WFP applies a zero-tolerance approach to’ with respect to behaviours such as fraud,’ sexual exploitation and abuse,’ abuse of power and discrimination. All selected applicants will be required to meet the standards of WFP conduct and will therefore be subject to rigorous background checks internally or through third parties. Selected candidates will also be required to provide additional information as part of the’ verification exercise. False reporting of the information provided during the recruitment process may result in disqualification or dismissal.
WFP will not request any payment at any stage of the recruitment process, including at the’offer stage.
How to apply
Internal link: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=831806&company=C0000168410P
External link: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=831806&company=C0000168410P