Expertise France is a public agency for implementing international cooperation projects. We are placed under the supervision of the ministries responsible for foreign affairs and the economy and finance, with whom we have a contract of objectives and means.
Interministerial agency for international technical cooperation , we are the operator of all ministries. In 2021, the agency joins the AFD group (Agence Française de Développement) which provides us with financial and operational solutions.
The objective of Expertise France is to fight against global inequalities: our projects are mainly oriented towards the protection of global public goods and the response to the global challenges that all societies in the North and South must face.
Situation / Position : Operations Department / Health Department / AGA Center (North Africa, Middle East/Europe, Gulf of Guinea, East Africa)
Under the supervision of the AGA Center Manager (North Africa, Middle East/Europe, Gulf of Guinea, East Africa) and in functional link with the Administrative and Financial Coordinator of the Department (CAF) of the Health Department (DEPSAN), The Administrative and Financial Project Manager provides methodological support and advice to project teams on administrative and financial matters, in the implementation of all phases of the project life cycle.
He/she also contributes cross-functionally to financial management, the reliability of financial data, the harmonization of practices and the financial reporting of the division.
As part of his/her duties, the administrative and financial project manager is the preferred contact for the Department’s CAF. He/she can be a source of proposals for improving the efficiency of the division and the department.
Your main missions?
TRANSVERSAL ACTIVITIES
1. Support for the internal management of the cluster
- Support the Cluster Manager in the administrative and financial management of the cluster.
- Ensure the establishment and maintenance of dashboards.
- Plan and coordinate the completion of the division’s financial work in accordance with the agency’s budgetary and closing cycle in conjunction with the CAF.
- Make project portfolio decisions more reliable and framed.
2. Operational risk management
- Contribute to the development or evolution of administrative and financial management procedures and tools.
- Contribute to the harmonization of practices within the division.
- Contribute to the prevention, reporting and monitoring of incidents within its scope of responsibility.
- Participate in the agency’s internal projects (IS, archiving, internal control, etc.).
3. Support and capacity building
- Support and advise the teams (methodologies, tools, procedures, donor rules).
- Organize training within the center (training and know-how sharing network).
- Ensure the circularity of information on new procedures throughout the division.
- Participate in the recruitment and integration of new employees carrying out administrative and financial functions.
ACTIVITIES RELATED TO THE PROJECT CYCLE
1. Project design
- Support the teams in the budgetary construction of the project (rereading and proposed adjustments).
- Support teams in the construction and/or verification of profitability analyzes in accordance with internal procedures.
- Support the teams in identifying the administrative prerequisites necessary for the operational implementation of the project.
- Participate in project development committees and contribute to financial aspects.
2. Administrative, contractual and financial management of project implementation
- Ensure the integration and reliability of project data in the operational project management information system (IS).
- Help organize the decentralization of activities (treasury solutions, delegations, etc.) in compliance with local legislation and tax obligations.
- Support headquarters and field teams in respecting internal and donor rules and procedures: purchasing, subsidies, contractualization with experts and partners, awarding of public contracts, monitoring of the competitive bidding process, etc.
- Identify financial and administrative risks and propose solutions (advice on contractual arrangements).
- Coordinate the monitoring of the execution of the division’s projects (monitoring of expenses and their allocation/reallocation) and their profitability in conjunction with the CAF.
- Support the work of donor budgetary and contractual revisions.
- Participate in the creation, implementation, and updating of financial monitoring tools.
3. Reporting and Audits
- Follow the division’s portfolio planning (reporting & audits) and participate in project closing meetings.
- Support the preparation and internal validation before transmission to the donor, of financial reporting and payment requests.
- Identify risks and alert management of feedback.
Your profile ?
- Master 2 in commerce, economics, finance, political science, international relations/international cooperation;
- Successful experience of approximately 5 years in the development and/or international cooperation sector with a financial and administrative angle;
SKILLS :
- Excellent mastery of the fundamentals of the project cycle and the financial and administrative components in particular;
- Ability to work in English (oral and written);
- Writing skills (French and English) and synthesis;
- Excellent command of Excel;
- Sense of organization and rigor;
- Sense of diplomacy, patience and ability to adapt;
- Responsiveness, autonomy – teamwork;
- Availability for travel abroad.
Further information :
The position is based in Paris at 40 Bd de Port-Royal, 75005 Paris.
The remuneration for this position consists of an annual package including the following benefits:
- A 13th month paid monthly and effective upon taking up the position.
- A variable portion of 3% of the annual gross salary
- More than 45 days of annual leave, with the possibility of monetizing up to 10 days of RTT per year.
- A share of profit-sharing, calculated based on the results of the year.
- An allowance of 9 euros per day for meals (Swile Card).
- 50% coverage of public transport costs.
- A mobility bonus of 400 euros per year if you prefer to travel by bike.
- Completely free mutual health insurance, covered by the agency.
- The possibility of teleworking 2 days per week, with compensation of €20 per month, equivalent to €240 net more per year.
- An annual vacation bonus of 450 euros.