INTERSOS is a non-profit, Non-Governmental Humanitarian Organization whose goal is’ to assist victims of natural disasters and armed conflicts. INTERSOS bases its action on the values of solidarity, justice, human dignity,’equality of rights and opportunities for all peoples, respect for diversity, etc, from cohabitation, from’attention to the most vulnerable social groups.
Reference terms
Position title : Coordinator/trice of Finance Country (Sahel)
Code: SR-999-9292
Country : Several Destinations
’ation place : Several Destinations
Starting date: 01/04/2024
Duration of the contract : Until 31 December 2024
Under the supervision of : To be defined
Functional supervision : Regional Finance Coordinator
General context of the project
Depends on the Mission.
Very high probability that it is a Sahel country. (Burkina, Mali, Niger or Chad)
General objective of the position
The Finance Coordinator works under the supervision of the Head of Mission and is responsible for ensuring the correct technical performance of all financial accounting activities of the mission and projects.
He/she works under the technical supervision of the Regional Finance Coordinator in the discharge of his activities. In this context, he/she shall’ensure of a correct and effective management of financial resources, in accordance with the procedures of the’Organisation and the Directorates of the Head of Mission and the Regional Finance Coordinator
Main responsibilities and tasks
Responsible for’a correct management of accounting and’administration of financing
- Ensure compliance with’INTERSOS financial procedures and donors
- Support (if necessary) programme staff, in particular project managers, in the preparation and preparation of financial planning for projects
- Validate each month the financial planning of the projects on the basis of which will also be made the plans of’sprovisioning of the projects (cash and bank)
- Develop with the head of mission the economic and financial plan (Cost structure) and provide the monthly update, highlighting possible deviations, errors and problems that may occur; share the document with the Cost Recovery and the Regional Finance Coordinator for verification at headquarters level
- Organize and implement sound accounting of mission and projects, and coordinate administrative staff (admins/Fins/Caisse) of all bases and projects as technical supervisor of the same
- In collaboration with the Head of Mission, assume responsibility for the’administration of cash accounts, ensuring compliance with existing procedures; shortages or thefts must be reported, including, yet the joint signature of the two, the Country Financial Manager and the Head of Mission
- Update the economic and financial situation of the mission and the projects related to the mission, in terms of expenditure, appropriations, debts, commitments, cash and cash available
- Responsible for the preparation and updating of the PN to be submitted to the Head of Mission and Regional Finance for approval each month
- Prepare the interim and final financial reports of the projects in collaboration with the project managers and submit them to the Project Manager and Head of Mission for Audit and the Regional Coordinator of the projects Finance for’technical approval
- Ensure the completeness of the documents, processes of’sprocurement of goods and works and compliance with Intersos procedures and donors before authorizing the payment of the same
- Provide support to the Head of Mission for the development of new projects
- Fill out and share with the person in charge of the « Cost Recovery » the forms to allow the’ recording of each budget and/or budget revision in the NPW software
- Ensure proper budgetary treatment, check compliance and consistency of expenditure items, as well as in accordance with current procedures
- In collaboration with the Head of Mission, he/she assesses the new administrative requirements against the estimated activities
- Be responsible for the financial-administrative documents of the mission and all finished project documentation
- Download each month the PN, cash/bank reconciliation, statement in Drive and financial reports of projects in IMP
- Set up, organize and manage administrative files concerning the mission and projects in the country, and, on the basis of criteria defined by the Protocols and indications from the regional financial coordinator
- Verify that accounting records and related documents are stored and deposited in the store
- Provide the Regional Financial Manager with the official documentation on the individual projects and contracts
- Submit to the Head of Mission, Regional Financial Manager and the Financial Director the accounting report, project reports and supporting documents (if requested)
Required profile
Education
- Higher University Diploma (Bac+3 and +) in Finance, Accounting or related fields.
Professional Experience
- Minimum of 5 years of relevant work experience in the context of emergency and humanitarian aid, including field work
Professional requirements
- Flexibleness
- Ability to deal with unforeseen events (internal and external)
- Proactivity
- Desiring to be operational and not just a supervisor
- Competence in capacity building of staff
Languages
- Current French (spoken, read, written)
- Knowledge of English or Italian is an asset
Personal requirements
- SPIRIT of’adaptation to simple living conditions, to a hot/very hot dry climate and to security constraints
- Meaning of’organization, management and planning
- Excellent relational sense, diplomacy and partnership approach
How to apply
Interested candidates are invited to postulate by following the link below: https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/65cb481dca7d6300271d4842/
Please note that our application process consists of 3 Very fast steps: S’register (including your name, email, password and nationality), to connect and postulate by joining CV in version PDF. With this platform, candidates will be able to follow the history of their applications with INTERSOS.
Please also mention the name, position and contact information at least three references: two line supervisors and one HR referent. Family members are to be excluded.
Only candidates selected for the first interview will be contacted.