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Business Support Assistant SSA-5 (Vendor Focal Point) Trinidad and Tobago at World Food Programme – Humanitarian Jobs

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Business Support Assistant SSA-5 (Vendor Focal Point) Trinidad and Tobago at World Food Programme


ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

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WFP has established a Multi-Country Office in Barbados to provide technical assistance and capacity-strengthening across 22 countries and territories in the English and Dutch- speaking Caribbean. Across the Caribbean, WFP is applying its global expertise to a programme of cross-functional activities designed to improve regional and national preparedness and strengthen systems to deliver rapid and appropriate assistance to people impacted by shocks and disasters. This position will be based in Trinidad and Tobago and will support the establishment of a vendor database.

WFP is actively scaling up its presence in the Caribbean with core focus on strengthening government systems in areas such as social protection and disaster risk management, with enhanced engagement envisaged across multiple governmental entities, development partners and UN agencies. This role will be critical in building a foundation for implementation and support for WFP’s activities in Trinidad and Tobago.

JOB PURPOSE

Act as vendor focal point to establish a vendor lists for WFP activities in Trinidad and Tobago. The incumbent(s) will establish and initiate contact with vendors for relevant activities, liaise with vendors for establishment of vendor roster for the operation and manage related processes for vendor creation within WFP systems. This position is required for 3 months. The incumbents will report to the supervisor in their respective country offices with a technical support provided by the Procurement Officer in Barbados.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contact local potential suppliers for the various areas of services required by WFP Caribbean.

2. Collate suppliers’ information and relevant documentation for registration.

3. Support suppliers in filling out WFP Supplier Registration templates: Supplier Registration/ Payment Details Form, UN Sanction list Certification form, etc.

4. Assist in the collection of information for the annual review exercise where deemed necessary.

5. Develop supplier database, reports and correspondence to support effective registration.

6. Maintain records while ensuring that supplier information is well organized.

7. Establish and maintain relationships with suppliers through provision of support during the registration and vendor survey process.

8. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.

9. Contribute to and provide recommendations for improvement of business procedures and processes.

10. Collect and perform basic analysis of data to contribute to quality business information management.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience. • Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service. • Ability to carry out basic data analysis and independently rectify problems requiring attention. • Ability to monitor and record financial transactions. • Excellent communication skills required to give and receive information and work with a variety of individuals. • Ability to maintain confidentiality.

Language: Fluency in English, oral and written communication.

TERMS AND CONDITIONS

**Who Can Apply?**This position is open to nationals of Trinidad and Tobago.

Employment Particulars

  • Type of position: Short Term – Full Time.
  • Type of Contact: Special Service Agreement. Level 5 (SSA -5)
  • Duration of Contract: 3 months
  • Duty Station: Trinidad and Tobago
  • Remuneration: The salary for this role starts at TTD 15,082.33

DEADLINE FOR APPLICATIONS

The application should be submitted by June 14, 2022, 23:59 Easter Daylight Time.

Please note that applications received after the deadline will not be considered and only short-listed qualified candidates will receive an acknowledgment.

Link to apply:

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=165772&company=C0000168410P

How to apply

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes a panel interview.

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