Position Title: Budget Officer
Duty Station: Beirut, Lebanon
Classification: Professional Staff, Grade P2
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 01 December 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Head of Office (HoO) in Beirut, Lebanon and direct supervision of the Head of Resources Management (HoRM); and in close coordination with relevant Programme Managers, the Budget Officer will be responsible and accountable for monitoring and assisting the management of the budgetary and financial functions of the Country Office (CO), with a focus on Resettlement and Migration Health Assessment programmes.
Core Functions / Responsibilities:
- In coordination with Head of Resource Management (HoRM), monitor the financial management for resettlement and health assessment activities in Lebanon Country Office including the oversight of financial expenditure and accountability.
- Support the Senior Movement Operations Officer and Chief Migration Health Officer in developing budget and budget revisions, and reviewing budgets developed by other Country Offices as part of the project review and endorsement process.
- Initiate and undertake financial analysis and file reports of all activities for relevant projects.
- Assist in financial forecasting during project implementation phases, and ensure all commitments of the projects are actively monitored.
- Contribute to the establishment of a project-level budget monitoring and reporting system, monitor project expenditures, and maintain a proper record of approved project budgets and their revisions. Check accuracy of supporting documents.
- Respond to queries as appropriate with respect to financial aspects of the projects, liaise with external auditors wherever required.
- Contribute to the quality control checks on monthly accounts, ensure that all open items including bank reconciliations are cleared in a timely manner and review other financial matters with banks and vendors.
- Provide eligibility costs guidance to the relevant staff members working under relevant projects with recommendations and follow-up for improvements in internal control system.
- Maintain the financial reporting system to ensure timely provision of information to relevant units within IOM in close coordination with Head of Resources Management.
- Review payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
- Liaise with relevant units at CO and RO Cairo with regards to the budgetary and financial activities of the CO.
- Ensure that all administrative and budget related programme activities and procedures are followed.
- Assist the Head of Resources Management (HoRM) and Programme Managers (PMs) in facilitation of internal and external/projects audits.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in Accounting, Finance, Public Administration, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.
- Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
- Experience in finance, accounting and administration in the humanitarian assistance and complex setting; or emergency programmes;
- Practical experience in IOM or an intergovernmental field-based organization and administrative and financial management, budget monitoring and internal control procedures;
- Experience in preparing clear and concise reports, supervising staff and coordinating administrative activities;
- High level of computer literacy, in particular, experience in computerized accounting systems and software; and,
- Previous experience in the region is an advantage.
- Ability to prepare concise and clear reports;
- Knowledge of IOM/UN regulations, policies, and procedures; and,
- Knowledge of International Public-Sector Accounting Standards (IPSAS).
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic or French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 01 December 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2022 413 Budget Officer (P2) Beirut, Lebanon (57845264) Released
Posting: Posting NC57845265 (57845265) Released