Budget & Finance Assistant

( 2308552 )

Grade : G6

Contractual Arrangement : Fixed-term appointment

Contract Duration (Years, Months, Days) : 1 year (Subject to availability of funds, satisfactory performance, and continuing need for the position)

Job Posting: Sep 24, 2023, 7:33:38 AM

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

•  CO focal point for budget and finance matters: Primary focal point and first point of contact and liaison between Central Management and Administrative Units under CO including GSC bridging the gap with the technical departments.
•  Assisting the OO with preparation of Budget space allocations and Flexible Fund distributions based on previous budget allocations and rates of historical implementation.
•  Responsible for reviewing and flagging deadlines and or escalating urgent issues to the attention of the Management. Assists in providing Budgetary and Financial guidance and advice to colleagues at all levels within the CO ensuring consistent, correct and appropriate application within the Internal Control and Regulatory Framework. -Monitoring compliance, reporting and analysis: Assisting the Operations Officer and the Budget Center with monitoring of Programme Implementation within the CO by consolidating data and providing analysis from the ERP system.
•  Participate in regular and periodic checking of Programme Funding Gaps within departments in the CO and assist in providing input for the use of available resources to meet current staffing and activity plans.
•  Assist with verifying accuracy, consistency and integrity of financial data and information for donor and other reporting purposes including but not limited to budget cost estimates in proposed agreements and proposals Reviewing financial and budgetary transactions for compliance and within delegated authority of the position holder. Reviewing budget and cost variances and reconciling differences within budget ceiling allocations, planned costs and funding gaps. -Operational planning and Workplans: Monitor and support work planning activities for the Country Office of the monitoring implementation on a routine basis.
•  Assists the technical departments within the CO with workplan creation, revisions and maintenance undertaking the approval processes ensuring their operationalization based on PRP guidance.
•  Assist with the HR planning, creation and management of positions in the HR Plans and adjustment of post cost averages and other position parameters as the case warrants within the division.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, training in business administration /commerce and or technical courses in a field related to the work performed.

Desirable: Bachelor’s degree in accounting, commerce or business administration is an asset.

Experience

Essential: At least eight years of related experience in accounting and /or administrative work, with increasing levels of responsibility.

Desirable: Experience in WHO or another UN organization.

Skills

Demonstrated skills and knowledge in budget, finance and procurement with the ability to produce and analyze data and recommend appropriate actions. Mature judgment and ability to detect shortcomings and anomalies and recommend remedial actions in line with WHO financial rules and regulations.

Very good knowledge and skills in the use of modern integrated ERP systems.

Ability to work under pressure with tight deadlines.

Sound judgment, integrity and tact in dealing with others.

WHO Competencies

http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Teamwork

Respecting and promoting individual and cultural differences.

Communication

Producing results

Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,553 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

•  This vacancy notice may be used to fill other similar positions at the same grade level.
•  Only candidates under serious consideration will be contacted.
•  A written test and/or an asynchronous video assessment may be used as a form of screening.
•  In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
•  According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
•  Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules, and Manual.
•  The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
•  The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States ( https://www.who.int/careers/diversity-equity-and-inclusion ) are strongly encouraged to apply.
•  Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int .
•  An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
•  WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
•  WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
•  For information on WHO’s operations please visit: http://www.who.int.
•  WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
•  The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
•  Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
•  This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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