Assistant(e) Administratif(ve) et Financier(e), Abidjan, Côte d’Ivoire At UN Women – United Nations Entity for Gender Equality and the Empowerment of Women


Closing date: Monday, August 28, 2023

General

Description of assignment title: Assistant ( e ) Administrative ( ve ) and Financial ( e )

Country assignment: Ivory Coast

Expected start date: 01/09/2023

Sustainable Development Goal: 5. Gender equality

Volunteer category: National UN Youth Volunteer

Host entity: UNWomen

Type: Onsite

Duration: 12 months ( with possibility of extension )

Number of assignments: 2

Duty stations: Abidjan ( 2 )

Details

Mission and objectives

UN Women is the United Nations organization for gender equality and the empowerment of women established on July 2, 2010 by Resolution A / 64/289 of the United Nations General Assembly. Based on the vision of equality enshrined in the Charter of the United Nations, UN Women works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women encourages the participation of women in all spheres of society and emphasizes the following priority areas: 1 ) Leadership and political participation of women; 2 ) Women,peace and security and Gender in Humanitarian Action; 3 ) Economic empowerment of women; 4 ) Elimination of violence against women and girls and Human Rights. It also works on standards by supporting the development, review and implementation of gender-sensitive policies, laws and strategies in all areas of development. The organization makes gender equality a central concern in planning and budgeting for development at the national level. To achieve these objectives, partnerships with governments, national or international civil society organizations, the private sector, the foundations and sister agencies making up the United Nations system are essential. 4 ) Elimination of violence against women and girls and Human Rights. It also works on standards by supporting the development, review and implementation of gender-sensitive policies, laws and strategies in all areas of development. The organization makes gender equality a central concern in planning and budgeting for development at the national level. To achieve these objectives, partnerships with governments, national or international civil society organizations, the private sector, the foundations and sister agencies making up the United Nations system are essential. 4 ) Elimination of violence against women and girls and Human Rights. It also works on standards by supporting the development, review and implementation of gender-sensitive policies, laws and strategies in all areas of development. The organization makes gender equality a central concern in planning and budgeting for development at the national level. To achieve these objectives, partnerships with governments, national or international civil society organizations, the private sector, the foundations and sister agencies making up the United Nations system are essential. the review and implementation of gender-sensitive policies, laws and strategies in all areas of development. The organization makes gender equality a central concern in planning and budgeting for development at the national level. To achieve these objectives, partnerships with governments, national or international civil society organizations, the private sector, the foundations and sister agencies making up the United Nations system are essential. the review and implementation of gender-sensitive policies, laws and strategies in all areas of development. The organization makes gender equality a central concern in planning and budgeting for development at the national level. To achieve these objectives, partnerships with governments, national or international civil society organizations, the private sector, the foundations and sister agencies making up the United Nations system are essential. national or international civil society organizations, the private sector, foundations and sister agencies making up the United Nations system are essential. national or international civil society organizations, the private sector, foundations and sister agencies making up the United Nations system are essential.

Context

According to the United Nations, despite the progress made in the fight against poverty and injustice, too many people considered among the poorest, excluded, and exposed to violence and discrimination continue to face great inequalities in access to resources, prospects and rights. This is why the 2030 agenda, which is based on 17 sustainable development objectives ( ODD ), was adopted in 2015 in order to combat all forms or manifestations of inequality and discrimination. The guiding principle Leaving No one on the side ( LNOB ) which underlies these ODDs is an unequivocal commitment which aims to eradicate poverty in all its forms, end discrimination and exclusion, and reduce inequalities and vulnerabilities in the most disadvantaged strata.It is also through this imperative to create the essential preconditions for the inclusion of marginalized social groups in different sectors of society, to ensure that they are visible and heard, and that they benefit from the fruits of growth with actions in terms of socio-economic response. As such, Agenda 2030 clearly indicates that disability cannot constitute a reason or a criterion justifying the lack of access to development programs or the non-respect of human rights. Much more, the Sustainable Development Objectives ( ODD ) contain ( 7 ) seven targets explicitly referencing people with disabilities and six ( 6 ) others dedicated to people in vulnerable situations of which people are members disabled.UN Women recognizes the right to employment of people with disabilities. Based on the principle Do not leave anyone aside, it has made a commitment to pay particular attention to the socio-professional integration of the most vulnerable and marginalized groups, including that of people with disabilities. Thus, in partnership with the United Nations Volunteers Program, two training sessions on the concept of volunteering at the United Nations level, the UNV program, the operation and the various tools were organized in favor of people with disabilities, in May 2022 in order to raise awareness of existing volunteering opportunities, and to widen the pool of qualified professionals with disabilities at the national level.This program initiated by UN Women has improved the prospects for people with disabilities with the qualifications required to serve within the United Nations as volunteers and enables Agencies of the United Nations to increase diversity and inclusion among their staff in recruitment through the UNV program. In order to better translate these diversity and inclusion commitments into actions within the framework of the LNOB principle or « Leave no one behind », the UN Bureau Femmes Côte d’Ivoire is looking for a ( e ) UNV associate with the Administration to support the NLOB unit. This recruitment will be done through the United Nations Volunteers Program. UN as volunteers and enables UN agencies to increase diversity and inclusion among their staff during recruitment through the UNV program. In order to better translate these diversity and inclusion commitments into actions within the framework of the LNOB principle or « Leave no one behind », the UN Bureau Femmes Côte d’Ivoire is looking for a ( e ) UNV associate with the Administration to support the NLOB unit. This recruitment will be done through the United Nations Volunteers Program. UN as volunteers and enables UN agencies to increase diversity and inclusion among their staff during recruitment through the UNV program. In order to better translate these diversity and inclusion commitments into actions within the framework of the LNOB principle or « Leave no one behind », the UN Bureau Femmes Côte d’Ivoire is looking for a ( e ) UNV associate with the Administration to support the NLOB unit. This recruitment will be done through the United Nations Volunteers Program. the UN Bureau Femmes Côte d’Ivoire is looking for a ( e ) UNV associate with the Administration to support the NLOB unit. This recruitment will be done through the United Nations Volunteers Program. the UN Bureau Femmes Côte d’Ivoire is looking for a ( e ) UNV associate with the Administration to support the NLOB unit. This recruitment will be done through the United Nations Volunteers Program.

Task description

Under the supervision of the UN Resident Representative Women in Côte d’Ivoire and the coordination of the Program Officer, the UNV administrative and financial assistant will work with the administration officer. He / she will support the implementation of programs / projects by carrying out the tasks in the following areas: Administration and management of the program

  •  Ensure the daily classification of accounting documents and program supporting documents ;
  •  Examine and verify financial transactions / activities / documentation for their accuracy, relevance and completeness and ensure full compliance of financial services and transactions with rules, regulations, UN Women registration and reporting policies and systems.
  •  Certify transactions for accuracy and regularity before submitting them to the supervisor for approval and / or action ;
  •  Monitor and ensure the efficient functioning of the financial resources management system for the programs ;
  •  Follow up on exceptional « financial reports » for unusual activities / transactions.
  •  Investigate anomalies and write conclusions / recommendations for management for action / decision in a report on the supervisor conclusions and / or present recommendations for actions / decisions ;
  •  Provide administrative support and monitor performance to ensure that program results are achieved according to UN Women’s plans and standards. Administrative and accounting support:
  •  Examine and verify the accuracy and relevance of supporting documents for payments and prepare financial reports.
  •  Prepare vouchers and other payment orders for HIV programs;
  •  Maintain internal expenditure control systems to ensure that the canopy of HIV programs is treated properly ;
  •  Review the accounts of UN Women’s HIV programs and follow up with Program Charge and the finance section on the creation of repositories in Atlas ;
  •  Maintain good monitoring of advances made to implementing partners, and review their financial reports with Program Officers and make the next payment only if these reports are validated by the PSU and the finance partner ;
  •  Prepare financial reports for donors in accordance with donor requirements, UN Women procedures and in collaboration with Program Officers ;
  •  Undertake corrective actions on unpacked vouchers, including vouchers with budget control errors, and unapproved vouchers.
  •  Give a quick response to requests from Headquarters to resolve financial problems ;
  •  Coordinate and revise the closing of accounts ;
  •  Provide monthly reviews of the financial situation of projects.

Eligibility criteria

Age: 18 – 26

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

No experience required

Area ( s ) of expertise

Administration, Economics and finance, Social work

Driving license

Languages

French, Level: Fluent, Required English, Level: Working knowledge, Desirable

Required education level

Bachelor degree or equivalent in Management, finance or accounting, administration or related discipline.

Competencies and values

Fundamental values: Cultural diversity and maintenance of values: -Demonstrate an appreciation of the multicultural character of the organization and the diversity of its staff; -Demonstrate an international vision, appreciate the difference in values and learn from cultural diversity. Integrity: -Demonstrate coherence in the maintenance and promotion of the values of UN Women in actions and decisions, in accordance with the United Nations Code of Conduct. Professionalism: -Demonstrate professional competence and in-depth knowledge of the relevant fields of work. Fundamental skills / Ethics and values: Organizational awareness :

  •  Demonstrate knowledge of the organization and demonstrate solid judgment. Teamwork :
  •  Demonstrate the ability to work in a multicultural and multi-ethnic environment and to maintain effective working relationships with people of different nationalities and from different cultures. Innovation and development :
  •  Ensure its personal development and take initiatives. Self-management and emotional intelligence :
  •  Stay calm and positive even in difficult times, manage tense situations with diplomacy and tact, and behave constantly towards others. Conflict management :
  •  Approach circumstantial conflicts proactively, recognizing differences in views and feelings by favoring a mutually acceptable solution.

Other information

Living conditions and remarks

Since this is an assignment of the National United Nations Volunteer, the United Nations Volunteer will be responsible for the organization of their own accommodation and other necessities of life. National UN volunteers are covered by the insurance plan.

Inclusivity statement

United Nations Volunteers is an equal opportunity program that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation ( vaccination ) requirements, including against SARS-CoV-2 ( Covid-19 ) in line with the applicable host entity policy

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