2302518
File and Address Wizard
Job advertisement : Aug 21/2023
Publication cancellation date : Sep 4, 2023, 9:59:00 PM
Organizational Unit: FLMEX
Job type : Temporary work
Requirement Type: NPP ( National Project Personnel )
Grade Level: N / A
Main location : Mexico-Guadalajara
Duration: 3 months ( with high probability of extension )
Position Number: N / A
FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
The project “ Implementation and strengthening of the sustainable management of Natural Protected Areas ” constitutes the pilot phase of the CONANP-FAO collaboration that seeks to contribute to strengthening the system of Natural Protected Areas in Mexico. Through this project, specific strengthening mechanisms will be generated in the management and management of Natural Protected Areas for a better sustainable use of natural resources, strengthen the institutional relations of CONANP and improve processes that allow a direct impact on management effectiveness indicators, while building connectivity mechanisms, generating strategic alliances and actions to safeguard biodiversity and natural wealth.As a general result of the project, CONANP is expected to adopt the instruments to improve institutional efficiency and participatory governance for effective management of current and projected NPAs, through four products:
- Product 1. Prepared and transferred the proposal to improve the strategic Institutional Capacity ( CI ) ( includes the identification of gaps or deficits of IQ, of areas of opportunity, roadmap and established processes ) for the institutional efficiency of CONANP related to the management of Natural Protected Areas.
- Product 2. Generated and consolidated instruments and mechanisms to strengthen governance and citizen participation in Natural Protected Areas.
- Product 3. The proposal to increase the ecological representativeness and connectivity of ecosystems under protection has been prepared and implemented: Incorporation of new ANPs, strengthening of existing ones and ADVC certification.
- Product 4. The operational processes for the prioritization and efficient, timely and articulated development of strategic projects within the ANP in the project implementation territories are designed, validated and transferred.
Hierarchical dependence
Under the supervision of the Assistant Program Representative
Field of specialization
File and address
Tasks and responsibilities
The head would strengthen the institutional relations of CONANP and improve processes that allow better control and management of the matters dealt with within this Regional Directorate. The File Wizard and Address will have the following functions:
- Classify and order the requests for information received at the Regional Directorate, by the different means ( physical, electronic ).
- Registration in the database of the documentation received at the offices of the Regional Directorate.
- Registration in database of the documentation generated by the Regional Directorate.
- Support with the Management for good handling and control of the file.
- Contribute to the Directorate on administrative matters.
- Support the ANP and the different areas of the Regional Directorate for registration and monitoring in the CONANP Social Service and Professional Practices program. Generating a database with the information derived from said program.
- Support the ANP and the different areas of the Regional Directorate for the registration and monitoring of the CONANP volunteer program. Generating a database with the information derived from said program.
- Support the ANP and the different areas of the Regional Directorate for the registration and monitoring of the Peace Corps Volunteer program.
- Maintain close communication with the areas of the Regional Directorate in order to follow up on requests for information.
- Provide good attention to the public, with a positive attitude and empathy.
- Review stationery and computer equipment from the Directorate’s office
THE CANDIDATES WILL BE EVALUED IN ARRANGE TO THE FOLLOWING CRITERIA:
Minimum requirements
- Bachelor of Business Administration, Bachelor of Public Accounting, Bachelor of Economics, Bachelor of Business.
- 2 years of experience in administrative matters, file control and management.
- Practical knowledge of Spanish and limited knowledge of English.
- Mexican nationality.
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
Technical / functional skills
- Experience in strategic issues such as planning, administration, development of indicators, among others
- Management of administrative processes and archival control.
- Basic computational parcel management: Windows, Office: Word, Excel, Power Point, Internet, Outlook.
- Experience in documentation control, database development, in Public, Private Entities or Civil Society Organizations.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For any other questions visit the FAO website on employment: http://www.fao.org/employment/home/es/ .
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
PRESENTATION OF REQUESTMENTS
- If you want to apply, go to the FAO Recruitment Website ( Employment in FAO ) and complete your online profile.
- Incomplete applications will not be taken into account. Only applications received through the contracting portal will be considered.
- We advise candidates to submit their application sufficiently in advance of the expiration of the term.
- If you need help, contact: Careers@fao.org.
IN THE LOCALS OF FAO IT IS FORBIDDEN TO SMOKE