2302586
Administrative and Operational Project Support Specialists ( 1 vacancy available )
Job advertisement : Aug 25/2023
Publication cancellation date : Sep 8, 2023, 9:59:00 PM
Organizational Unit: FLDOM – FAO Representation in Dominican Republic
Job type : Temporary work
Requirement Type: NPP ( National Project Personnel )
Grade Level: N / A
Main location : Dominican Republic-Santo Domingo
Duration: 11 months ( with possibility of extension )
Position Number: N / A
IMPORTANT NOTICE – The expiration date and time displayed above are based on the date and time indicated on your personal device.
FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
African swine fever ( PPP ) is a transboundary animal disease ( TADs ), without vaccine or effective treatment; its control is complex and requires efforts and coordination from all actors ( Official Veterinary Services- SVO, neighboring countries, national and international organizations, among others ). The PPA was confirmed in the Dominican Republic ( RD ) and notified to the World Organization for Animal Health ( OMSA ) on July 29, 2021, causing economic losses in the country’s economy and in national pig farming.
Swine production and its value chain are diverse and important in the DR; for the country’s economy and as a social and cultural activity, it generates more than 50,000 jobs and represents 70% of the demand for pork in the country, being the second most consumed meat, after chicken.
DVOs in DR face some challenges to control and eradicate PPP, such as adequate epidemiological surveillance systems for zoosanitary diseases, low levels of biosecurity and technical assistance to producers on good production practices ( FAO, 2017 ). This situation has been addressed by several ongoing projects of FAO, the International Regional Agency for Animal and Plant Health ( OIRSA ), the Inter-American Institute for Cooperation on Agriculture ( IICA ) and the United States Agency for International Development ( USAID ) and USDA / APHIS. In this regard, FAO was asked to support the improvement of biosecurity throughout the pig value chain,carrying out periodic evaluations and situational risk analyzes to prevent possible dissemination to the rest of the countries of Latin America and the Caribbean.
The current epidemiological situation of PPP in DR has shown that there are still active cases of PPP in the country, with the highest number of outbreaks concentrated in areas densely populated by pigs. Biosecurity practices are limited in the pig production chain, especially in small producers. This deficiency contributes to the viral circulation of PPP in the different production systems. The accumulation of PPP foci that remain open / active for long periods does not allow effective eradication. Therefore, it is essential to focus efforts on supporting the generation of a national biosecurity program.
In this sense, it is essential to have the administrative and operational support of project GCP / DOM / 026/USA “ Accelerating the control and eradication of African Swine Fever ( ASF ) through a national biosecurity program for the pig value chain in the Dominican Republic ( DR ) ” <TAG1>
This recruitment is oriented to support the FAO Representation and the Biosafety Project Coordination in the administrative support, planning and organization of the Project.
Hierarchical dependency
The person hired reports directly to the FAO Representative in the Dominican Republic and the Coordinator ( a ) of the FAO National Biosecurity Project in the Dominican Republic and the Regional Livestock and Animal Health ( LTO of the project ).
Field of specialization
Administrative and operational assistant ( Administration )
Tasks and responsibilities
The specialist will have the following responsibilities:
- Support the planning, organization, execution of activities, field trips, among others, of assigned projects;
- Execute administrative processes related to the preparation and accompaniment of contracts for the acquisition of equipment and services, including purchases of materials and equipment, letters of agreements, according to MS 502 and MS 507;
- Fungir as Buyer in support of project purchase processes, contributing to the segregation of duties of the Office;
- Support the Quality Control of Letters of Agreement ( CdA ) from the office and other required documents;
- Assist in processes related to purchasing equipment and supplies outside of the BH delegation of authority, as required;
- Support the preparation of written reports and presentations.
- Support the request and processing of per diem and travel expenses related to the National Biosecurity Project.
- Provide operational and administrative support to the organization and holding of events and workshops carried out within the scope of the National Biosafety Program and other FAO projects.
- Support in the budget control of the National Biosafety program, collaborate in the preparation of budget reviews and reconcile the project accounts in compliance with FAO standards;
- Perform other administrative functions, at the request of supervisors in support of team work
THE CANDIDATES WILL BE EVALUED IN ARRANGE TO THE FOLLOWING CRITERIA:
Minimum requirements
- National of the Dominican Republic.
- University Degree in administrative areas.
- Minimum 3 years of experience working on administrative, procurement or financial issues.
- Practical knowledge of the Spanish language ( Level C ) and limited knowledge of English ( Level B ).
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
Technical / functional skills
- Experience in properly supported administrative, operational and planning processes.
- Experience in duly documented purchasing processes.
- Budget management experience.
- Experience in logistics of activities carried out in a timely manner.
- Good disposition to work as a team.
- Demonstrated experience as an administrative and operational project assistant.
- Excellent skills in inter-personal communication, as well as analysis and writing of technical reports.
- Knowledge and experience in document archiving.
- Ability to work under pressure and against tight deadlines.
- Ability to analyze and write reports.
- Efficient Excel handling
- Desirable work experience in International Organizations or Government institutions.
Selection criteria
- Only pre-selected applicants who will go to the Panel interview stage will be contacted.
- Among the applications received, a preselection will be made based on the compatibility of professional profiles and the required competences.
- The person with the best performance in the interview will be the one who turns out to be selected.
- Applicants may be considered for other open positions at FAO.
- This position is open only to nationals of the Dominican Republic.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For any other questions visit the FAO website on employment: http://www.fao.org/employment/home/es/ .
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
PRESENTATION OF REQUESTMENTS
- If you want to apply, go to the FAO Recruitment Website ( Employment in FAO ) and complete your online profile.
- Incomplete applications will not be taken into account. Only applications received through the contracting portal will be considered.
- We advise candidates to submit their application sufficiently in advance of the expiration of the term.
- If you need help, contact: Careers@fao.org.
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