Organization: Equal Measures 2030 (EM2030)
Location: Remote/Home-based within the USA or Kenya
Reports to: Head of Finance & Operations
Contract term: Fixed term to April 2024
Job Grade: A
Hours per week: 16 – 32 hours between Mon and Thu (candidates should state their preferred number of hours during the recruitment process)
Salary Range*: $27,200 – $36,800 USD (or local currency equivalent) for full-time (32 hours per week), pro rata for part-time
*It is our policy to offer candidates who meet all the requirements of the role a starting salary at the mid-point of the range.
About Equal Measures 2030 (EM2030):
EM2030 is a collaboration of national, regional, and global leaders from feminist networks, civil society, international development and the private sector. We connect data and evidence with advocacy and action on gender equality, to transform the lives of women and girls and realize the Sustainable Development Goals (SDGs).
It is more than 25 years since 189 countries committed to the Beijing Platform for Action by advancing women’s rights. And we have less than 10 years until the 2030 deadline for achieving the SDGs and their promise of gender equality. But Equal Measures 2030’s SDG Gender Index shows that not a single country has yet achieved gender equality.
Our Strategic Plan 2020-2025 is founded on the belief that data can expose gender inequality and injustice, motivate change, and drive accountability. From 2020 to 2025, working with women and girls and across feminist organizations and movements, Equal Measures 2030 will catalyse change through data-driven advocacy aimed at holding governments and policymakers accountable.
Rapid change on gender equality is possible. Join us to help make it happen.
About this role:
Equal Measures 2030 seeks the support of an Administrative Assistant to support the internal coordination and administrative operations of the EM2030 Secretariat. This role will be integral to helping us achieve our objectives through financial, administrative, and IT support. This temporary opportunity has been created to provide cover during upcoming periods of absence for other EM2030 team members.
The role will be varied and involve a wide range of tasks. These include administrative support across the EM2030 team including coordinating calendars and meetings, sharing information and reminders internally, organizing SharePoint files, arranging shipping of equipment and supplies, and some event and travel support. It also includes basic finance support, including compiling budget information, manipulating spreadsheets (including pivot tables), and keeping track of invoices and payments. A key part of the role will involve liaising with our IT support company and providing direct support to team members to help them use key EM2030 software tools (including Microsoft Outlook, SharePoint, Monday.com, etc.) more effectively. If you are adept at learning how to use different software tools, to understand how EM2030 uses those tools, to identify ways to improve our use of software, and keen to support others remotely to share learning about effective use of software, this could be the right role for you. As a remote team, software tools play a big part in how effectively we are able to work and collaborate together.
The role will suit someone who is proactive and self-directed and who thrives in an entrepreneurial environment. The Admin, Finance & IT Assistant will be someone who values collaboration, flexibility, and nimbleness. You must bring a deep understanding of, and commitment to, Feminist and Anti-Oppression values and principles and be ready to work with us to integrate these across our work.
What you’ll do:
Reporting to the Head of Finance & Operations, and working closely with the Finance & Operations Coordinator this role will involve the following:
- Supporting the Head of Finance and Operations in the tracking and processing of EM2030 spending, including through updating financial tracking spreadsheets and the documentation and submission of invoices and following up to ensure payments are completed
- Maintaining knowledge management systems (including SharePoint filing systems) and joint calendar for the team to ensure good cross-team sharing and planning
- Supporting the team and increasing team members’ comfort and capacity to use all remote software applications (including Microsoft Outlook, SharePoint, Teams, Monday.com, Zoom, etc.)
- Liaising with EM2030’s IT support company
- Distributing Monthly credit card statements to staff and following up to ensure card reconciliations are submitted in a timely fashion
- Working with Panorama in amendment of vendor contracts and follow up of banking details for payments
- Coordinating with new employees and suppliers to ensure laptops are procured and set up in a timely manner.
- Proactively identifying Admin, Finance and IT process improvements to maximise the impact of EM2030’s work
- Any other duties as may be assigned by the Head of Finance & Operations, Finance & Operations Coordinator, Executive Director, or other EM2030 team members
Knowledge, skills, and/or experience you’ll need:
Essential:
- Degree in business administration, finance, accounting or equivalent;
- Strong administrative skills, including experience working with finance systems and invoices (i.e., SAGE)
- Familiarity with knowledge management systems including SharePoint, supplementary Microsoft Office programs such as Outlook, Teams, Zoom, etc., and other software tools used by the EM2030 team (including Monday.com)
- Strong oral and written communication skills in English
- Proactive approach, including when working remotely
- Strong problem-solving skills
- Able to self-manage multiple demands, meet deadlines and plan effectively
- Good people skills, able to work in a collaborative and supportive way with a global team.
Desirable:
- Fluency in French and/or Spanish would be an asset
What we offer:
Our team is collaborative, friendly, flexible, and based in different countries all around the world.
We have been improving our remote working approaches, systems, and tools since our founding in 2017, and are committed to making EM2030 a great place to work no matter where in the world our team members are located. We are powered by our values and principles, not just in “what” we do but also in “how” we do it:
- We are guided by feminist principles and a belief in the importance of gender justice
- We are collaborative and believe in the power of women’s collective action
- We are rigorous in our analysis and transparent about our methodology and approach
- We are outspoken
- We listen and learn
- We recognise that it is people that will enable us to reach our vision and mission. We aim to offer a wide range of benefits as outlined above.
How to apply
Please submit your application in English through this link [**https://equalmeasures2030.bamboohr.com/careers/24?source=aWQ9MjQ%3D**](https://equalmeasures2030.bamboohr.com/careers/24?source=aWQ9MjQ%3D**](https://equalmeasures2030.bamboohr.com/careers/24?source=aWQ9MjQ%3D)) . The deadline for receiving application is 17 Oct 2023.
We thank all those who apply, but only shortlisted candidates will be contacted. To learn more about EM2030 and our work, please visit our website at https://www.equalmeasures2030.org and review our strategic plan.
People from and based in the Global South, women; trans, non-binary and intersex persons; persons with disabilities and other candidates from historically oppressed groups, of all ages, are strongly encouraged to apply for this position.
Employment Logistics
Equal Measures 2030 is a fiscally sponsored project of Panorama Global, a 501(c)(3) social impact nonprofit that empowers changemakers through radical collaboration.
Employment of this role will be facilitated by Panorama Global. Equal Measures 2030’s team members in the USA are employees of Panorama Global, and team members outside of the USA are employees of a Professional Employer Organization/Employer of Record (PEO/EOR) that is appropriately registered as an employer in the individual’s respective country of work to ensure compliance with local labor law.
Panorama is committed to creating a diverse team and is proud to be an equal opportunity employer. We know that representation matters in the workplace and with our partners; to that end we are committed to a hiring process grounded in equity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, citizenship or immigration status, national origin, genetic information, gender identity, gender expression, sexual orientation, marital status, veteran status, political ideology, the presence of any physical, mental, or sensory disability, age, or any other status or characteristic protected by federal, state, or local law.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email SponsoredProjectsHR@panoramaglobal.org.
Final offer will be contingent on confirmation of the individual’s eligibility to work in his/her respective country.