Short Vacancy Notice
Open to Internal and External Candidates
Position Title: Subregional Technical Assistant
Duty Station: San Salvador, El Salvador
Classification: General Service, G7
Type of Appointment: Special Short-Term Contract, Graded – SST G– G7- 9 months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: January 18, 2024
Reference Code: SVN 2024/002 SV
Established in 1951, IOM is a Related Organizationof the United Nations, and as theleading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context
The program “Integrated Responses on Migration from Central America” (IRM) is a six-year Cooperative Agreement (February 21, 2020 to February 20, 2026) funded by the United States Development Agency (USAID) that will allow IOM to address gaps and challenges on sustainable reintegration and irregular migration in the region by improving integration or reintegration-related services (protection, psychosocial assistance, referral services, training, certification of studies, among others) at the individual, community and structural levels.
Building on the best practices and lessons learned, IOM achieved assisting migrants during previous projects (2014-2019) in El Salvador, Guatemala, and Honduras; through the IRM program, IOM will continue to support the governments of Central America in strengthening national capacities for sustainable solutions during the reintegration of migrant returnees, based not only on multisectoral integrated approaches but also on diminishing gaps identified during the previous experiences and adapting new guidelines for each context.
The purpose of the Integrated Responses on Migration from Central America (IRM) program is to strengthen stakeholders’ capacities to facilitate the sustainable reception and reintegration of returned migrants in El Salvador, Guatemala and Honduras and assist integration of migrants in Belize, Costa Rica, and Panama, including those from the northern countries of Central America, as well as from Venezuela and Nicaragua. All these actions will contribute to a safe, dignified, orderly and regular migration. The activity’s geographic scope includes six countries in Central America: El Salvador, Guatemala, Honduras, Costa Rica, Panama, and Belize.
Under the direct supervision of the IRM Chief of Party/Subregional Program Coordinator in close coordination with the IRM Deputy Subregional Program Coordinator, the National Coordinators and the Finance and Administration departments, the program units, will support the implementation of the program activities, specifically with implementing partners. The Subregional Technical Assistant should be proactive, always looking for new opportunities.
Core Functions / Responsibilities:
- Coordinate with Resource Management and Unit Coordinators in the program to improve streamlining between different programmes, finance, and annual work plans, keeping up to date the financial and budgetary monitoring tools necessary for decision making at Programme level.
- In close coordination with the Chief of Party/Sub-regionalProgramme Coordinator, organize on a regular basis team meetings to review with National Project Coordinators and Unit Coordinators the planned progress of activities and commitments.
- Elaborate periodic narrative and/or financial reports, as well as weekly updates and other requests of information, in coordination with the Chief of Party/Sub-regional Programme Coordinator.
- Contribute to best-practice exchange, cross-fertilization processes, knowledge management processes of the IRM Project and whole-of-office interventions, particularly in the field of return and reintegration; including by maintaining the Programme´s files up to date and systematize good practices of the project.
- Coordinate the organization and participation in program meetings, workshops and seminars, promoting synergies and coordination between team units and country teams.
- Coordinate the organization of strategic meetings, official visits, conferences, workshops and events with donor delegation, implementing partners, United Nations (UN) partners, international community, mapping and consultations of relevant government and non- government actors, relevant stakeholders, conducting needs assessments, among other.
- Prepare up-to-date information of the programme for the elaboration of communication materials, press notes, information inquiries from the donor in coordination with the Sub- regional Programme Coordinator and the Deputy Sub-regional Programme Coordinator and Unit Coordinators.
- Prepare and keep tracking of business correspondence, executive reports, meeting minutes and translating (English and Spanish) or interpreting when required.
- Apply and promote agender-based and human rights approach in all activities.
- Assist the Chief of Party/Sub-regional Programme Coordinator, in the technical liaison with relevant counterparts; as well as participate in technical coordination activities related to the development of programme initiatives to be presented to the donor.
- Assist the Chief of Party/Sub-regional Programme Coordinator to improve streamlining between the different Program teams and financial follow-up, keeping up to date the financial and budgetary monitoring tools necessary for decision making.
- Ensure IOM data protection and confidentiality policies are maintained at all times and the integrity of virtual library and hard copy filing system are always preserved.
- Undertake other duties that may be assigned which are commensurate to the position.
Education and Experience
- University degree in Political or Social Sciences, Law, International Relations, Economics or a related field with five years of relevant professional experience.
- Diplomas or certificates studies on migration, human rights, development, protection, and gender will be advantageous.
- Experience with written annual work plans, budget administration and fundraising reports.
- Experience in preparing executive reports, systematizing experiences and preparing documents and/or presentations for knowledge management.
- Relevant professional experience in in projects linked to the protection of human rights of vulnerable groups, projects linked to migration issues in general, case-by-case assistance and monitoring of beneficiaries, migrant population, among others, will be an advantage.
- Experience working with local governments and community leaders, national counterparts, as well as NGOs.
- Experience in facilitating workshopsand training processes.
- Past experience working with USAID programs would be advantageous.
- General knowledge of the national reality, national plans and legislation regarding the protection of human rights.
- Experience working with international cooperation and international humanitarian organizations will be an advantage.
- Good command of data processing programs: Excel, Word, Power Point, Access, as well as other programs in the Office package or other systems.
Skills
- Must have strong analytical, planning, public relations, and people management skills.
- Must have donor and vendor communications and relations.
- Must have excellent coordination skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, and creative thinking.
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
- Demonstrated ability to work independently and to motivate others.
- Must have analytical skills to create high-quality written materials tailored to specific audiences and written reports to donors.
- Must have computer skills (MS Office, SharePoint, BI tools, etc.)
Languages
Thorough knowledge of English and Spanish (oral and written)
Required Competencies
The successful candidate is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
How to apply
HOW TO APPLY:
Interested internal candidates are invited to submit their applications by completing and sending the Internal Application Form, a letter of interest, and a CV to the following e-mail address: iomsalhr@iom.int by January 18, 2024 at the latest, referring to this advertisement.
External Candidates that comply with the profile will need to send the Resume and a letter of interest to iomsalhr@iom.int by January 18, 2024 at the latest, referring to this advertisement.
IMPORTANT:
Any offer made to the candidates in relation to this vacancy is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
KEEP IN MIND:
- The motivation/cover letter should be a maximum of 1 page long and in English. It should state the position(s) you are applying for
- The CV should be a maximum of 2 pages long and in English.
- Only the applicationsthat comply with the required profile willbe taken into consideration.
- Those applications received after the due date or theones that don’t include the name of the position, will not be considered.
- This vacancy is open for local staff or international staff with legal permit to work in the Country.
- The attachment shouldn’t weight over 2MB.