World Vision international
Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 100 countries worldwide.
World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Job Title: Supply Chain Officer
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
MAJOR RESPONCIBILITIES
Business Requirements
1. Understand the department’s business requirements and apply in the day to day work.
Planning
Facilitate collaborative annual procurement planning sessions with key stakeholders, ensuring alignment with overall business objectives. Synthesize and present comprehensive reports on procurement plans, offering strategic insights and recommendations for optimization. Oversee the refinement and updating of the Item Catalogue, ensuring its relevance and accuracy for effective planning. Provide expert guidance to Operations on the utilization of the Item Catalogue, fostering a seamless planning process.
Strategic Sourcing
Provide counsel on Market Assessment and Supplier Pre-Qualification processes based on directives from Coordinators and Manager, overseeing bid invitations and pre-bid meetings. Manage the documentation of all Sourcing Events, ensuring compliance with document management standards and supervising field offices’ involvement in sourcing activities. Develop submission documents for the Procurement Committee in alignment with Coordinators/specialists’ guidance.
Supplier Contract and Relationship Management
Oversee the comprehensive master data management of contracts, suppliers, and item registers. Maintain meticulous records of all contract-related communications and documentation, adhering to Master Data Management standards. Disseminate pertinent contract-related information to stakeholders, fostering optimal utilization of contracts. Gather supplier performance feedback in accordance with established Supplier Performance Management guidelines.
Procurement Execution
Manage the RFP/RFQ process for spot buys, ensuring efficiency and adherence to procurement protocols. Collaborate with Shared Services & Finance to resolve supplier inquiries promptly. Authorize and release Purchase Orders to suppliers for spot buys and assigned categories.
Data Management, Analysis and Reporting
Systematically collect and organize project and business unit data, conducting rigorous analysis for accuracy and generating reports in accordance with WV Policies/Procedures & Guidelines. Prepare regular procurement status reports for internal and external stakeholders, ensuring timely updates. Conduct daily reconciliation exercises to maintain data validation, integrity, and accuracy, consolidating findings into formats specified by the SCM Manager.
Control and Compliance
Uphold rigorous filing and record-keeping practices in strict adherence to management guidelines, ensuring compliance with organizational standards and regulatory requirements.
KNOWLEDGE/ QUALIFICATIONS FOR THE ROLE
Required Professional Experience
Minimum of three years of experience in Procurement and Logistics or Accounting field
Required Education, training, license, registration, and certification.
Certification diploma in business management, engineering, accounting / procurement and logistics
Applicant Types Accepted:
Local Applicants Only
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
MAJOR RESPONCIBILITIES
Business Requirements
1. Understand the department’s business requirements and apply in the day to day work.
Planning
Facilitate collaborative annual procurement planning sessions with key stakeholders, ensuring alignment with overall business objectives. Synthesize and present comprehensive reports on procurement plans, offering strategic insights and recommendations for optimization. Oversee the refinement and updating of the Item Catalogue, ensuring its relevance and accuracy for effective planning. Provide expert guidance to Operations on the utilization of the Item Catalogue, fostering a seamless planning process.
Strategic Sourcing
Provide counsel on Market Assessment and Supplier Pre-Qualification processes based on directives from Coordinators and Manager, overseeing bid invitations and pre-bid meetings. Manage the documentation of all Sourcing Events, ensuring compliance with document management standards and supervising field offices’ involvement in sourcing activities. Develop submission documents for the Procurement Committee in alignment with Coordinators/specialists’ guidance.
Supplier Contract and Relationship Management
Oversee the comprehensive master data management of contracts, suppliers, and item registers. Maintain meticulous records of all contract-related communications and documentation, adhering to Master Data Management standards. Disseminate pertinent contract-related information to stakeholders, fostering optimal utilization of contracts. Gather supplier performance feedback in accordance with established Supplier Performance Management guidelines.
Procurement Execution
Manage the RFP/RFQ process for spot buys, ensuring efficiency and adherence to procurement protocols. Collaborate with Shared Services & Finance to resolve supplier inquiries promptly. Authorize and release Purchase Orders to suppliers for spot buys and assigned categories.
Data Management, Analysis and Reporting
Systematically collect and organize project and business unit data, conducting rigorous analysis for accuracy and generating reports in accordance with WV Policies/Procedures & Guidelines. Prepare regular procurement status reports for internal and external stakeholders, ensuring timely updates. Conduct daily reconciliation exercises to maintain data validation, integrity, and accuracy, consolidating findings into formats specified by the SCM Manager.
Control and Compliance
Uphold rigorous filing and record-keeping practices in strict adherence to management guidelines, ensuring compliance with organizational standards and regulatory requirements.
KNOWLEDGE/ QUALIFICATIONS FOR THE ROLE
Required Professional Experience
Minimum of three years of experience in Procurement and Logistics or Accounting field
Required Education, training, license, registration, and certification.
Certification diploma in business management, engineering, accounting / procurement and logistics
Applicant Types Accepted:
Local Applicants Only