A list of qualified candidates may be established at the end of this recruitment process with the aim of filling similar positions of the same grade or lower grade in all the offices of the’ WFP in Madagascar.
WFP celebrates and embraces diversity. II S’ undertakes to respect the principle of equal opportunities in the field of’employment for all its employees and encourages qualified candidates to apply regardless of race, color, etc, of the’ national origin, of the’ ethnic or social origin, of the genetic information, of the sex, of the’ identity and/or of the expression of gender, of the’ sexual orientation, of the religion or of the convictions, HIV status or disability.
The World Food Programme Madagascar of the United Nations (WFP/UN) in the context of the implementation of its Strategic Plan Country, research for the needs of its Field Office in Tulear the services of’un Store/Storehouse.
The United Nations World Food Programme is the largest humanitarian agency in the world fighting hunger. The mission of WFP is to’help the world achieve the’ Zero Hunger goal in our lifetime. Every day, WFP works around the world to ensure that no child goes to bed with an empty stomach and that the poorest and most vulnerable, in particular, women and children have access to the nutritious foods they need to eat.
WFP MANDATE AND INTERVENTIONS IN MADAGASCAR
In Madagascar, WFP is supporting the government’s efforts through a’assistance strategy aimed at responding to the humanitarian emergency, building community resilience and supporting sustainable development efforts. In collaboration with the institutions of the’State, non-governmental organizations (NGOs) and partners of the United Nations System, WFP organizes cash or in-kind transfers to meet the food needs of families affected by climate hazards, provides school meals that promote the access of girls and boys to’education, and provides food for families affected by climate change, supports the prevention and treatment of malnutrition, provides technical and financial support to groups of small agricultural producers to improve their production and market access.
WFP also provides the air transport service, providing humanitarian and development actors with safe, reliable and economical transport to’ other regions of Madagascar.
ORGANIZATIONAL CONTEXT
These positions are to be filled in WFP warehouses. The incumbents report to the Deputy(e) for warehouse management. At this level, job holders typically work in the large WFP warehouses where a large number of complex warehousing operations are carried out, and must operate with a high degree of autonomy. They mentor several support staff to manage warehouses efficiently.
TASKS AND RESPONSIBILITIES
Under the direct supervision of the Warehouse Manager of the Field Office, and under the general supervision of the Chief Field Office, the Store/the Store will be responsible for the following tasks at the Tulear PAM office :
- Coordinate and/or ensure the receipt and dispatch of goods, including their transhipment (between trucks) and refer to approved official documents (letters of transport, delivery notes, etc.) in order to ensure the accuracy of the physical counting of the goods, in particular by verifying that the quality complies with the established standards.
- Review, verify and validate storage and transportation records and ensure proper management of confidential files and data on storage operations, and, in order to prepare reports on the movement of products in accordance with WFP requirements without delay.
- Perform daily reconciliations and inventory audits, at the time of the warehouse closure, that contribute to internal control systems, in accordance with warehouse management requirements.
- Perform daily inspections and report on the quantity and quality of goods received/sent and handled, including, quickly detect stock discrepancies or damage to stocks and analyze the reasons for them, and, investigate missing quantities and report on warehouse losses by recommending appropriate solutions to enable informed decision making.
- Assist in conducting a regular physical inventory inventory to ensure compliance with IPSAS and standard operational requirements.
- Apply appropriate food and non-food item protection measures to ensure quality control using standard preventive measures in accordance with established WFP procedures.
- Monitor the condition of the warehouse and goods and take appropriate measures, to help plan storage space efficiently and store goods methodically in accordance with WFP storage standards.
- Supervise warehouse staff, provide guidance and on-the-job training to help them develop and be effective.
- Carry out any other tasks within the framework of this operation deemed useful and entrusted by the WFP hierarchy.
ESSENTIAL ORGANIZATIONAL SKILLS
Thematic skills MRPP
Competence
Description of the expected driving at the level of’aptitude required
Motivations
Understand and communicate Strategic Objectives
Helps team members to clearly articulate WFP Strategic Objectives.
Being a force for positive change
Proposes improvements in the working methods of the’team to the
line manager.
Making the WFP mission a source of’inspiration for the’team
Explains to the members of the’ team the impact of WFP activities on
beneficiary communities.
Communicate the mission of WFP on a daily basis
Clearly sets out how the responsibilities of the’unity will contribute to the
implementation of the WFP mission.
Human resources
Seeking ways to strengthen individual skills
Helps less experienced colleagues to acquire new skills and abilities.
Create a culture of the’opening of’
Looking for opportunities to work with different people from’horizons.
Accompany and ensure constructive feedback’information
Ensures the accompaniment of colleagues working in the same field of’activity.
Adopt and advocate a proactive attitude
Monitors progress in achieving the objectives and regularly communicates this information to his or her line manager.
Performance
Encourage’innovation and creative solutions
Seeks the means to demonstrate ever more efficiency and rigor in his field of’activity and communicates new working methods to his colleagues.
Prioritize the’ obtaining results
Axis its efforts on the’ obtaining results and follows the’ evolution of the’ completion rates of the tasks assigned to it, in order to find ways to gain in efficiency.
Make commitments and keep it
Take responsibility for the tasks assigned to it and inform the line manager as soon as possible of any delays in relation to the schedule set and the commitments made.
Know how to make decisions
Autonomously decides on the measures to be taken when he or she has a difficult choice to make at his workplace or in dangerous situations on the ground.
Partnership
Connect and work together WFP units
Offers partnership possibilities with other units to its or its
line manager.
Build strong partnerships with external actors
Search for possibilities of collaboration with colleagues and partners in the field to achieve common objectives.
Show political flexibility and adaptability
Learns to recognize the value of WFP external teams and partners
for the achievement of the goals and objectives of the’team.
Explain the value that’ brings to partnerships by WFP
Adapts its activities to the priorities of its line manager to meet the needs of internal and external partners.
FUNCTIONAL COMPETENCIES
Competence
Description of the expected driving at the level of’aptitude required
Management and optimization of the’supply chain
Demonstrates the ability to oversee and report on the operations related to the’ supply chain, so as to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, project management and resource management
Supports the team’s efforts in resource planning, forecasting and management by collecting data from a variety of sources.
Information management and reporting
Gathers reliable information and data in a timely manner to enable informed decision-making on reporting within the reporting unit and, consequently, to, of the whole of the
humanitarian aid community.
Market analysis, contract management and operational execution
Ability to collect and consolidate information that enables WFP to make informed decisions related to operations.
Warehouse and inventory management
Demonstrates the ability to apply storage procedures and normative guidance to manage the WFP warehouse, manage inventory effectively using internal systems and limit losses.
Technical assistance and coordination
Demonstrates that he or she is aware(e) of the importance of technical assistance and coordination with key stakeholders and that he or she can carry out logistical activities, including, respecting the mandates of each and
priorities defined in the programmes.
SUCCESS FACTORS
Results orientation, compliance with deadlines, instructions and procedures, high level of’integrity, analytical capacity of documents, ability to manage multiple sectors of intervention; ability to solve the difficulties of development projects, ability to work autonomously, capacity of’ technical supervision of staff, spirit of’ initiative, maturity, capacity for judgment, tact, etc, ability to negotiate and communicate orally and in writing, ability to work in a team, ability to build good relationships with partners, ability to adapt to stressful working conditions, etc, ability to carry out field missions.
MINIMUM QUALIFICATIONS REQUIRED
Completion of secondary education. A certificate of’ post-secondary studies in the relevant functional area is desirable.
- Having at least 5 Years d’ practical experiences in logistics or the’ supply chain
- A certificate of’ post-secondary studies in the field of logistics is desirable
REQUIRED EXPERIENCES
- Experience with logistics databases used to track ongoing shipments, supplies, claims and food stocks.
- Experience in data analysis (on goods, funds, etc.) and in the preparation of reports.
- Experience in evaluating the results achieved by service providers in relation to the defined key performance indicators.
- Experience in assisting in the preparation of contract documents.
- Experience in providing technical assistance in the use of internal systems.
OTHER SKILLS AND KNOWLEDGE
- Excellent written and oral communication of French with the ability to produce quality reports for the various logistics activities of WFP.
- Having an advanced level of French (level C) is essential for the’ performance of its functions. An intermediate level of’English (level B) is desirable.
- Mastery of the’computer tool (MS Word, MS Excel, Internet, etc.) is essential.
Interested candidates are asked to submit their applications ONLY ONLINE
DEADLINE FOR SUBMISSION OF APPLICATIONS : 17 MARCH 2024
QUALIFIED FEMALE APPLICATIONS ARE STRONGLY ENCOURAGED
WFP applies a zero-tolerance approach to’ with respect to behaviours such as fraud,’ sexual exploitation and abuse,’ abuse of power and discrimination. All selected applicants will be required to meet the standards of WFP conduct and will therefore be subject to rigorous background checks internally or through third parties. Selected candidates will also be required to provide additional information as part of the’ verification exercise. False reporting of the information provided during the recruitment process may result in disqualification or dismissal.
WFP will not request any payment at any stage of the recruitment process, including at the’offer stage.
How to apply
Internal link: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=831808&company=C0000168410P
External link: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=831808&company=C0000168410P