Position Title : Senior Programme Coordinator
Duty Station : Yangon, Myanmar
Classification : Professional Staff, Grade P4
Type of Appointment : Special short-term graded, nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 21 June 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.
The International Organization for Migration (IOM) has been present in Myanmar since 2005 and is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees, Internally Displaced People (IDP), victims of trafficking, stranded migrants, and other vulnerable migrants.
As a result of the multifaceted crises faced in Myanmar in 2021, emergency and humanitarian needs have been increasing across the country. There has been an identified need for better data on mobility, populations and needs to support the humanitarian response. As such, IOM is aiming to support this effort as part of its humanitarian response programming in the country.
Under the overall supervision of the Chief of Mission (CoM), and in close coordination with the Senior Emergency and Post-Crisis Specialist and the Regional Displacement Tracking Matrix (DTM) Officer in the Regional Office for Asia and Pacific (ROAP), the Senior Programme Coordinator will be responsible for the development and oversight of IOM’s emergency response programming in Myanmar, including leading displacement and mobility tracking, assessment of humanitarian needs, resource mobilization efforts, managing development and implementation of the programme in line with relevant frameworks and standards at national and international level, and representing IOM in the inter-agency forums where the response plans and operations are developed.
Core Functions / Responsibilities:
1. In line with the priorities set out in the Humanitarian Response Plan 2022 and relevant United Nations (UN) and IOM framework documents, lead the further development and management of IOM’s emergency and post-crisis response programmes in Myanmar, with particular focus on implementation of IOM’s information management (IM) programmes, ensuring a harmonized approach in line with the humanitarian response planning for Myanmar.
2. Plan, develop and supervise the implementation of all activities of relevant information management programmes ensuring quality output, allocation of resources to achieve the identified outputs, selection of personnel and partners and overall management functions. Be responsible for setting up team structure – including overseeing all recruitment, training, capacity building and staff management.
3. Ensure IOM is represented IOM in meetings with all key humanitarian partners and stakeholders, including the Inter-Cluster Coordination Group, interagency working groups on assessments/ information management, and any other relevant inter-agency forums as needed, and contributes to the response planning, and participates in key decision-making processes.
4. Represent IOM in key donor meetings as necessary to facilitate further development of programmes, and coordinate with all key stakeholders at national level, including Government, UN agencies, and civil society to ensure effective and timely implementation of the programme.
5. Ensure coordination with, and involvement of national and local stakeholders through a coordinated approach, to increase the effectiveness and sustainability of response measures. Identify potential and innovative entry points to expand strategic and technical collaboration with these stakeholders.
6. Lead external coordination with actors to outline the scope of IOM’s need assessment planning, to lead technical discussions on tool development and anticipated outputs, ensuring close coordination with existing data collection initiatives to support harmonization where feasible.
7. Ensure technically sound data management processes, including designing and developing the products, tools and approaches, as part of a phased approach, with initial focus on setting up a network across the country.
8. Oversee and guide technical colleagues on the establishment of databases and tools for storing, managing and analysing information gathered by IOM. Ensure adequate knowledge management and develop SOP, guiding tools, training packages and lessons learnt throughout the implementation of the programmes.
9. Design and implement mechanisms and operational frameworks for data and information sharing and dissemination for key stakeholders, taking into account the overall aspect of data sensitivity and accountability.
10. Exercise administrative, financial and operational management for emergency and post-crisis projects. Ensure projects progress is monitored, as well as anticipated delays and budget expenditure, and implement all necessary adjustments and follow up. Provide advice and guidance and lead technical and operational support as needed to ensure activities are on track and in accordance to the agreed projects schedules.
11. Play a lead role in further resource mobilization efforts in close coordination with CoM and Programme Managers, including ensuring the regular updating of the IOM Strategic Plan, drafting of new proposals, and coordinating contributions to relevant UN frameworks. Support efforts to initiate new projects through design and implementation of thematic assessments, area-focused rapid assessments, or other forms of data collection.
12. Ensure the technical oversight of IOM’s emergency and post-crisis response work in Myanmar, directly or by liaising with thematic experts in ROAP, other Country Offices (CO) and Headquarters (HQ), including providing technical support to Programme Managers to strengthen the emergency and post-crisis components of ongoing programming, and promoting convergence between all programmes and projects aiming to advance efficiency and effectiveness of the response.
13. Ensure continual review of the programme for improvements or modifications in light of shifting operational realities and strategic priorities.
14. Coordinate closely with security counterparts at the CO level, develop security risk mitigation measures as needed, and ensure team members are trained on and adhere to required security protocols and SOPs.
15. Ensure timely preparation and submissions of all project reports according to IOM and donor formats as required. Ensure regular reporting and information to key external partners, as well as internally within IOM Myanmar and global DTM, on progress, achievements, challenges, lessons learned. Prepare regular updates, programme summaries, press releases and other relevant materials.
16. Ensure the preparation of talking points, briefs or key messages upon requests from the CoM, senior management or the IOM Regional Office (RO) in a timely manner.
17. Ensure adherence to data protection principles for handling personal data of IOM beneficiaries, in regard to collection, use, storage, disclosure and disposal of personal data. Ensure relevant standards, manual, and guidelines are integrated into implementation, including but not limited to, standard and guidelines in relation to Gender-Based Violence (GBV), gender and Protection Mainstreaming, as well as relevant standards in place and/or developed at the national level in Myanmar.
18. Engage in duty travel as needed and required to oversee field teams, provide technical guidance and to visit areas of operation.
19. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Sciences, Humanitarian Operations Management, Business Administration, Migration Studies, Information Management, International Relations, Law or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University degree in the above fields with nine years of relevant professional experience.
• Demonstrated experience and expertise in management of data initiatives, preferably within IOM;
• Experience in external engagement, representation and liaison;
• Operational and field experience in humanitarian response and IOM relevant areas of work;
• Experience of working with the humanitarian inter-agency coordination systems;
• Experience in liaising with governmental authorities, other national/ international institutions and NGOs;
• Technical experience in assessments, database management, data analysis and database systems.
• Knowledge of monitoring and evaluation.
• Excellent communication skills.
• In-depth interpersonal skills, ability to build relationships and skills engaging with a wide range of stakeholders.
• Strategic thinking and analytical skills.
• Programme management, budget and team management.
• Advanced computer knowledge use including SQL database systems, Microsoft Office (Excel, Word), ARC GIS, Google Earth.
• Knowledge of KoBo, Open Data Kit (ODK) applications and use of PDAs.
• Familiarity with mobile data collection technologies and GPS.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of Myanmar Languages is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 3
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 21 June 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 08.06.2022 to 21.06.2022
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2022 178 Senior Programme Coordinator (P4) Yangon, Myanmar (57618434) Released
Posting: Posting NC57618435 (57618435) Released