Senior Operations Assistant, Sri Lanka Resident Mission At ADB – Asian Development Bank


Closing date: Wednesday, 5 July 2023

Reference Number: 230347

Position Level: AS 5

Department: South Asia Department

Division: Sri Lanka Resident Mission

Location: Sri Lanka Resident Mission

Date Posted: Wednesday, June 21, 2023

Closing Date: Wednesday, July 5, 2023 11:59 p.m. (2359 Manila Time, 0800 GMT)

IMPORTANT INFORMATION: ADB will be rolling-out its operating model which may result in the change of department/group and/or reporting arrangement(s). By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new operating model (NOM).

This vacancy is a local staff position. It is open only to nationals and residents of Sri Lanka.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned to the Sri Lanka Resident Mission (SLRM) within the South Asia Department. SARD is responsible for providing leadership innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Bangladesh, Bhutan, India, Nepal, and Sri Lanka. SLRM is responsible for coordinating all ADB’s country operations in Sri Lanka.

Job Purpose

The Senior Operations Assistant provides high quality, timely and accurate operational, statistical, and analytical support services for various activities relating to the SLRM portfolio management unit, and project processing and administration. The incumbent will report to the designated international staff (IS) and senior national staff (NS).

Responsibilities

  •  Supports preparation of necessary loans/technical assistance (TAs) documents and processing of these documents in accordance with ADB quality and procedures. Assists in the implementation of TAs and grants.
  •  Assists in holding workshops, preparing letters and ensuring delivery to the participants, and preparing certificates/documents and arranged logistics for the participants. Assists in the administration of TAs and/or projects for the selection process of consultants, processing of claims, contract variations, internal memos, event organization, and preparation of TA and project completion reports.
  •  For administration of TAs and/or projects, processes the recruitment in consultant management system and project administration actions in procurement review system, monitoring TA-funded consultants’ contracts, processing of claims, processing of contract variations, and preparation of TA completion reports and managing project data in mainframe for assigned projects under the guidance of designated International Staff.
  •  For project processing, regularly updates the project information in eOperations and related data monitoring reports, ensuring that the target dates are timely met for approval up to effectiveness of the project and online actions are completed as scheduled.
  •  Collates, extracts, and analyzes complex or specialized data or information from a variety of sources in order to produce reports, charts, schedules and summaries and ensures that ADB procedures are followed.
  •  Provides operational support to portfolio management unit.
  •  Assists in preparing briefing papers for senior management, presentation materials for senior officials’ meetings including fixing/organizing seminars, workshops, press conferences etc.
  •  Prepares mission approval request (MARs) and travel itinerary for both domestic and international travels.
  •  Responsible for development and maintenance of document files and databases.
  •  Monitors incoming and outgoing documents, reports, emails for action or reassignment (in the absence of responsible Administrative Staff).
  •  Mentors and supports other Operations Assistants in loan and TA processing ensuring documentation quality and procedural requirements are up to highest standards as per the Bank-wide and department checklists and guidelines.
  •  Performs other duties as may be assigned and reflected in the incumbent’s workplan.

Qualifications

Relevant Experience & Requirements

  •  Bachelor’s degree in engineering discipline or other relevant disciplines.
  •  At least 5 years of relevant professional experience
  •  Advanced computer skills with sound knowledge of word processing, spreadsheets, and graphics software commonly used in multilateral organizations
  •  Ability to quickly understand the role and function of the division/office/department and a good general understanding of the organization’s purpose
  •  Ability to quickly grasp procedures, formats, and standards relevant to the performance of work.
  •  Ability to work collaboratively with teams as a constructive team member.
  •  Excellent written and verbal communication skills in English
  •  Please refer to the link for ADB Competency Framework for Administrative Staff Level 5.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.

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