About the position:
We are looking for a candidate with a background in financial management and administration who is highly organized, detail-oriented, and very proficient with Microsoft Excel. Familiarity with EU funding is highly desirable. We aim to create a work culture that is multicultural, friendly, challenging, and rewarding.
Responsibilities:
IBJ is looking for outstanding, self-motivated candidates who want to be part of our ongoing mission to end investigative torture and provide access to legal representation to everyone around the world who needs it. In particular, IBJ is seeking candidates with a specific interest in law, refugee rights, and criminal justice. Candidates will be assisting with the IBJ program promoting human rights in northwest Syria in the role of “Senior Finance Officer”. The chosen candidate will be responsible for financial activities related to the program “Upholding Human Rights for Syrians.” They will join a collaborative, ethical, and compliant team and work directly with and report to the Syria Program Manager while working tightly with IBJ Field Coordinator to help manage the program finances and accounting. Duties include:
- Ensure robust financial management and strengthen core operations system, local budget management system, and procedures
- Manage overall finance and grants compliance in Azaz, Syria
- Implement standard operating procedures (including timesheets, salary payments, procurement, cash advances, inventory management, compliance with donor guidelines, etc.)
- Track expenditures, and variances, and ensure accurate spending, by providing periodic reports of financial position and any ad-hoc financial presentations for program stakeholders
- Ensure that our partners accurately record expenses and attribute expenses to the correct budget line items
- Gather, organize, and file original and electronic expense documentation in a systematic way to support budget allocations and ensure compliance with donor/audits.
- Support transaction execution in the local IBJ Syria office, including payment initiation, and other financial matters
- Liaise with local staff and partners’ finance staff to ensure compliance with all relevant financial laws.
- Facilitate timely audits and responses to auditors in both the Geneva headquarters and local offices
- Manage the office petty cash, reconcile and replenish regularly;
- Support the Program Manager with administrative tasks relating to program implementation
- Maintain a digital filing system (Google Drive, Dropbox…etc.)
- Assist with procurement and relevant documentation according to grant requirements
- Assist with contracts and price negotiations with vendors and service providers in accordance with the grant guidelines
- Assist with IBJ in-country as well as Turkey events or training workshops
- Translate financial documents from Arabic into English, and vice versa, when necessary
- Work duties will be performed mainly in Azaz
- Undertake any other tasks assigned by the Program Manager
Qualifications:
- At least 9 years of experience in finance.
- A degree in economics is highly desirable.
- Ability to telecommute effectively from time to time is a must.
- English and Arabic proficiency is required.
- Strong knowledge of MS Office, particularly MS Excel.
How to apply
If you are based in Azaz, Syria, are experienced in finances with NGOs, and have an excellent command of English, please send your CV and a cover letter in English to opportunities@ibj.org before 31 May 2024 with the subject line “Senior Finance Officer – Syria” Applicants will be reviewed on a rolling basis.
**Candidates who applied in the past need not apply again.