Job Identification : 14114

Locations : Niamey, Niger

Posting Date : 10/11/2023, 02:33 PM

Apply Before : 10/18/2023, 03:59 AM

Job Schedule : Full time

Agency : UNOCHA

Grade : G3

Vacancy Type : Fixed Term

Practice Area : Effectiveness

Contract Duration : 1 Year with Possibility for Extension

Education & Work Experience : High School certificate – 3 year(s) experience

Other Criteria : Driving license

Required Languages : French

Timeline Vacancy

1 Week

Mobility required/no mobility

no mobility required

Job Description

I. History and organizational context

The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is part of the United Nations Secretariat. Its mission is to mobilize and coordinate humanitarian action effectively in partnership with national and international actors in order to alleviate human suffering. Its mission is also to advocate for the rights of people in need, promote disaster preparedness and prevention, and facilitate sustainable solutions.

As part of its activities in Niger, the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) wishes to hire a Senior Driver(e) to serve in the Niamey office.

II. Position objective

Under the supervision of the person in charge of’administration, the Chauffeur Senior provides reliable and safe driving services by S’assuring quality work and of very high level. It takes a customer-oriented approach to work. He acts in all circumstances with a high sense of responsibility, courtesy and tact. It is able to work with people of different origin and cultural.

It provides driving services to the Head of Office, other high-level personalities and visitors in the SNU demanding a very high level of discretion and integrity, and, a sense of responsibility and an excellent knowledge of protocol procedures and security issues.

OCHA adopts a portfolio approach to respond to changing operational needs and take advantage of the links between interventions in order to achieve its strategic objectives. Therefore, OCHA staff are expected to work in units, functions, teams and projects in multidisciplinary teams to improve and enable horizontal collaboration.

III. Main tasks and responsibilities

•  Provide reliable and safe driving services, mainly using office vehicles, to the Head of the Office and other United Nations officials and visitors.

Example of Duties:

•  Transport the Head of Office or other visitors or United Nations officials by applying the appropriate protocols.
•  Carry out the distribution and collection of mail, documents and’other products
•  Welcoming official staff and visitors to the airport and assisting in the organisation of visa and customs formalities, where appropriate.

2.)Ensure cost reduction through the correct use and daily maintenance of the assigned office vehicle.

Example of Duties:

•  Maintain daily vehicle records
•  Contribute to the preparation of vehicle maintenance plans and reports.
•  Carry out minor repairs in a timely manner and/or arrange major repairs
•  Ensure that oil changes, tyre and brake checks, car washing, etc., are carried out in a timely manner.

3.) Ensure that all necessary documents, supplies and spare parts are available in the assigned vehicle.

Example of Duties:

•  Maintain vehicle-related documents, such as vehicle insurance, logbooks, office directory and city or country map.
•  Ensure that the vehicle’s first aid kit is properly stocked with standard medical supplies.

4.) . Take all immediate action required by rules, regulations and laws in the event of involvement in accidents

Example of Duties:

5.) Carry out other tasks falling within the functional profile of the incumbent, according to the tasks entrusted to him and what is deemed necessary for the proper functioning of the office and the organization

Example of Duties:

•  Exercises other’ functions as required.

Supervisory/Managerial Responsibilities: None

IV. Requirements: Education

Secondary studies required (level BEPC)

Experience, knowledge and skills

•  A minimum of three years (with a high school diploma) of relevant professional experience as a driver, with a safe driving record, is required.
•  Knowledge of driving rules and regulations, as well as skills in minor vehicle repair and maintenance.
•  Valid driving licence.
•  Knowledge of security protocols and requirements is an advantage.

Language Requirements

•  Fluency in the United Nations language at the duty station is required
•  A command of the national language of the duty station is required for local staff.

Expected Demonstration of Competencies

Core: Full list of UNDP Core Competencies can be found here

Getting results

LEVEL 1: Plan and control your own work, pay attention to detail, provide quality work within the set deadlines.

Thinking in an innovative way

LEVEL 1: Open to creative ideas/known risks, pragmatic problem solving, improvement.

Learning constantly

LEVEL 1: Open-minded and curious, sharing knowledge, learning from mistakes, asking for feedback.

Adapt with agility

LEVEL 1: Adapts to change, constructively manages ambiguity/uncertainty, is flexible.

Acting with determination

LEVEL 1: Demonstrates dynamism and motivation, is able to be calm in the face of adversity, is confident

Commitment & partnership

LEVEL 1: Demonstrates compassion/understanding towards others, builds positive relationships.

Fostering diversity and inclusion

LEVEL 1: Appreciates/respects differences, is aware of unconscious prejudices, faces discrimination

Cross-Functional & Technical Competencies (insert up to 7 Competencies)

Thematic Area

Name

Definitions

Administration & Operations

Vehicle management

•  Knowledge of fleet management policy and procedures

Administration & operations

Register and correspondence management

•  Ability to collect, record, store and distribute UNDP mail and diplomatic bags; ability to manage archives.

Business management

Communication

•  Ability to communicate clearly, concisely and unambiguously, both in writing and verbally; adapt messages and choose communication methods according to the audience.

Ethics

United Nations Ethics Policy

•  Knowledge and understanding of the status and regulations of United Nations personnel and other ethics and integrity policies.

Development of’entreprise

Knowledge generation

•  Ability to search for and transform information into useful knowledge, adapted to the context or responding to an expressed need

Development of’entreprise

OCHA

Representation

•  Ability to represent OCHA and to share productively the knowledge and activities of OCHA; to defend OCHA, its values, its mission and its work with various interest groups.

Business management

Customer satisfaction / Customer management

•  Ability to respond in a timely and appropriate manner with a sense of urgency, to provide coherent solutions and to deliver results and/or quality solutions within the time allowed in order to meet the real needs of customers and understand them.
•  Contribute to the development of the customer service strategy.
•  Look for ways to add value beyond immediate customer demands.
•  Being able to anticipate future needs and concerns of customers..

VI. Keywords

Safe driving

Defensive conduct

Vehicle maintenance

Transport officials

Transport management ( for those with a supervisory role )