Temporary Appointment, GS-7 Senior Administrative Associate, DFAM NYHQ #125792

Job no: 564584

Position type: Temporary Appointment

Location: United States Division/Equivalent: Operations

School/Unit: Div of Financial and Adm Mgmt

Department/Office: Administrative Management Section

Categories: Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope…

Under the guidance and supervision of the Common Premises and Field Support Manager (CPFSU), the Senior Administrative Associate is accountable for the overall data maintenance and reporting of UNICEF premises and vehicles globally as well as the funds allocated to AMS for its Operations. This includes fund allocated for construction, VTS, and others. He/she will also update the premises and vehicles’ data in vision as well as in the Premises Management System (PMS) with relevant needed information.

The incumbent is also responsible for the follow-up and update of global insurances for premises and vehicles as well as tax-exempt support provided to offices.

How can you make a difference?

Summary of key functions/accountabilities:

Under the direct Supervision of the CPFSU Manager, the Sr. Admin Associate will have the following duties and responsibilities:

•  Supports the real time premises and vehicles data management, continuously follow up and update data whenever a change occurs.
•  Supports and keep records of premises and facilities like accessibility and staff welfare facilities, including vehicles leasing.
•  Compiles and prepare data on premises and vehicles categorized as needed and share with staff and Management to help further review analysis, planning, and decision making. This also includes data on insurance.
•  Assists CPFSU in general administrative matters including but not limited to new staff onboarding, arranging meetings, and compiling data and documents.
•  Keeps record of approved funding support to COs for Vehicles Tracking System (VTS), premises construction and renovation works and advises regularly on the utilization.
•  Compiles the annual work plan and budget of the Unit in collaboration with the Admin Specialists and controls over the implementation.
•  Serves as back up in case of the absence of the Administrative Specialists and Assistants.
•  Performs other related duties required by the Supervisor.

To qualify as an advocate for every child you will have…

•  Completion of High School secondary education (12^th grade) is required, supplemented with first university degree (Bachelor’s) in finance and accounting or Business Administration.
•  A minimum of seven (7) years of relevant experience in progressively responsible administrative support services.
•  Certificate in Report Writing with hands on experience is required.
•  Certificate as a user of Microsoft is highly desirable.
•  Previous hands-on work experience in data management and analysis works is highly desirable.
•  Previous experience in budget preparation and control functions is highly desirable.
•  Developing country work experience and/or familiarity with emergency is considered an asset.
•  Non-US candidates must be in possession of a United States G4 visa or be a United States Permanent Resident/Citizen.
•  Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is considered an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Aug 07 2023 Eastern Daylight Time

Application close: Aug 14 2023 Eastern Daylight Time

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•  Closes Aug 14 2023Temporary Appointment, GS-7 Senior Administrative Associate, DFAM NYHQ #125792 in United States

  To achieve better results for children, in a more efficient and effective way, UNICEF should be operationally sound with global offices fully supported to fulfill their roles. The Administrative Management Section of the Division of Financial and Administrative Management provides guidance and advice to country offices which requires quality data to support informed Management decisions. The incumbent in this role will ensure that this objective is met, and that accurate and meaningful data related to premises, vehicles and insurance is available in a timely manner.