COOPI is looking for a Country Administrator in CAR
Since 1974 COOPI has been working in CAR for a harmonious and complete development, for both individuals and local communities. As regards the’ intervention sectors, the commitment to local realities has encouraged COOPI to draw up plans and implement development projects in the social, economic and economic fields, health, environmental and training. Conflict situations have led to the decision to take charge of emergency and rehabilitation projects, which have now become another specific sector of intervention in the Country. Through the consolidated and constant presence, as well as’s relations with institutions, non-governmental organizations and local communities, and,COOPI is recognised as one of the reference points for international cooperation in the CAR. The donors who are currently funding COOPI are ECHO, EU, UN agencies, Humanitarian Fund. The’ intervention areas are the prefectures of Bangui, Ombella M’Poko, Lobaye, Nana-Mambere, Ouham-Pende, Ouham, Kemo, Haute Kotto, Basse Kotto, Mbomou, Haut Mbomou and Ouaka..
Position objective
The Country Administrator :
- is responsible for the correct administrative/financial management and the sustainability of country coordination, and of area coordination, by preparing coordination budgets and controlling the drafting of project budgets; and;
- takes care of the balance sheet control and the correct arrangement of financial reports in accordance with COOPI procedures and the procedures of the donors;
- is the guarantor of the seat, accuracy and completeness of the information.
Responsibilities
Budget planning and control
- Prepare, in collaboration with the Head of Mission and periodically check the progress of the budget relating to the costs of general coordination and possible area coordination in the country;
- Check the sustainability of the coordination and bases under the responsibility of the head of mission and check the correct allocation/distribution of fixed costs on projects.
Economic and logistical control
- Supervise new project budgets in line with the planning and sustainability of the country/head office coordination in Milan;
- In collaboration with project managers, potential area managers and the Head of Mission, periodically identify economic and financial commitments for the implementation of project activities; and;
- Administrative management of projects coordinated by the DAS in particular;
- In collaboration with the project managers and/or the coordination administrators and the country/area coordinators, and, monthly check the economic and financial management of projects: statement of balance sheets, prospective expenses, financial forecasts for the realization of activities;
- Provide consultancy support to project managers and project and coordination administrators and monitor the correct application of the administrative procedures of COOPI and donors;
- Verify the sustainability and correct management of COOPI property assets in collaboration with the country logistics function;
- Verify the correct application of the organization’s procedures relating to the purchase of goods and their management;
Financial management
- Supervise and control liquidity management (cash and bank) and sending funds to projects according to requests;
- Supervise funding from donors for the implementation of projects (anticipations and grants) by updating the information to be sent to headquarters;
- In agreement with the Head of Mission, take action to ensure compliance with deadlines for the receipt of funding;
- In accordance with the desk and the head office area administrator, in addition to the Head of Mission proposing priorities for the financial reporting schedule; and;
- To ensure the proper management and control of the General Coordination fund and the bases;
- With the Head of Mission, have the responsibility of signing on the current accounts of the organization;
Reports and audits
- Finalize and control financial reports intermediate and final items to be presented to donors, before forwarding them to headquarters;
- Be responsible for the accuracy of the reports and ensure the correct archiving of the data of all projects managed in the country;
- Be responsible for the preparation and conduct of audits carried out in the country and for sending documents relating to projects to be audited in Italy to headquarters;
- Be responsible for the preparation of the annual audit, if it is planned in the country;
- Ensure the correct functioning of the different bases, and, area coordination operations in the country by also carrying out verification missions on the spot.
HR Management
- Manage and supervise local administrators/accountants who work at the Coordination;
- Provide training for administrators of bases/coordination of areas under the responsibility of the country coordination and all expatriate staff involved in the administrative process and periodically controls the work done;
- Assist the Head of Mission with standards for local staff management and ensure proper maintenance of personnel administration documentation;
- Supervise and control the work of the human resources office for both the national staff and’expatriate;
- Be responsible for the evaluation of the administrative staff;
Others
- Periodically produce and transmit the information and data requested by the headquarters in Milan within the set deadlines;
- Ensure the correct archiving of the administrative documentation of the country ( central and peripheral level ) in accordance with the procedures of the organization;
- In collaboration with country coordination, deal with bureaucratic relations and approaches with the country’s public and administrative bodies and with the administrative and financial offices of the decentralized delegations of institutional donors.
Applicant profile
Essential
- Preferable Bachelor or Diploma in Economic Discipline;
- Certified experience of at least 5 years, in the economic-financial sector, administrative coordination in international cooperation organizations;
- Good knowledge of the following donor procedures : EU, FH, Unicef, OIM, ECHO, WFP, AICS, UNHCR, BHA, WFP;
- Good knowledge of the French language;
- Good knowledge of the English language;
- Excellent knowledge Office;
- Excellent organizational skills;
- Ability to work in a team and achieve objectives;
- Ability to build positive relationships with employees;
- Ability to work in a multicultural atmosphere, under pressure and in difficult security contexts ;
- Ability to involve beyond the simple task assigned;
- Motivation to work in a non-governmental organization in accordance with its principles and values;
Desirable
- Experience working in countries of’Africa and / or in contexts of conflict /post-conflict;
- Previous experience with COOPI and knowledge of its procedures;
COOPI reserves the right to close a recruitment before the date of’ expiry of the announcement. Please note that only shortlisted candidates will be contacted. Interviews will be ongoing and the position will be closed as soon as it is filled, thank you for your understanding.
COOPI Cooperazione Internazionale is a secular and independent Italian humanitarian organization that fights against all forms of poverty to improve the world. Founded in 1965, COOPI is now present in 33 countries in Africa, Latin America, the Caribbean and the Middle East, with emergency and development projects conducted by expatriate staff – on average more than 270 people per year – and national staff. The main institutional donors are the European Union – ECHO and INTPA – USAID, UN agencies, the Italian government, local authorities and other European governments.