* Project Manager, Dushanbe, Tajikistan At UNDP – United Nations Development Programme


Closing date: Wednesday, 28 June 2023

Job Identification : 9472

Locations : Dushanbe, Tajikistan

Posting Date : 06/13/2023, 08:52 AM

Apply Before : 06/28/2023, 03:59 AM

Degree Level : Advanced/Postgraduate Degree

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-9

Vacancy Type : National Personnel Service Agreement

Practice Area : Economics

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 6 months

Education & Work Experience : Master’s Degree – 2 year(s) experience OR Bachelor’s Degree – 4 year(s) experience

Required Languages : English, Tajik and Russian

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Category : Management

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP’s SED Cluster is an integrated initiative that addresses issues affecting the lives of people on the ground in a holistic and cross-disciplinary manner, aiming at the sustainable development of the most marginalized communities throughout the country. The mission of UNDP SED Cluster is to support livelihood improvement efforts of the Government of Tajikistan through improving local governance and creating conditions for sustainable local economic development.

UNDP Local Innovation and Implementation Center in Bokhtar city serves to support with implementation of UNDP activities at the regional and district level in Khatlon region of Tajikistan and to promote UNDP positioning, partnership and innovative local solutions for development.

Within the SED cluster and with operational support of the Local Implementation and Innovation Center, UNDP is implementing the project on Livelihood Promotion in Tajik-Afghan Cross-border Areas (LITACA), phase III aimed to support local producers by providing equipment and supporting marketing, labelling, design, and export. The LITACA project, phase III is a four-year initiative, financed by the Government of Japan through Japan International Cooperation Agency (JICA) and implemented by UNDP Tajikistan and Afghanistan. The beneficiaries are small and medium farmers, agro-processors, and handicraft workshops, both individuals and cooperatives and cooperatives, traders (wholesalers, retailers, small- and medium-sized enterprises) in Afghanistan and Tajikistan. The focus in on vulnerable women, unemployed youth, and people with disabilities. The duration of the project is from April 2021 to March 2025.

The project has three outputs: (i) increased employment opportunities for communities living in border provinces of Afghanistan and Tajikistan; (ii) enhanced LITACA products’ access to market; and (iii) improved access to cross-border trade. It is implemented in 10 cities and districts of the Khatlon Region of Tajikistan (Kulob, Bokhtar, Shaartus, Jayhun, Qubodiyon, Panj, Dusti, Farkhor, Hamadoni, and Shamsiddin Shohin) and bordering districts of the Provinces of Badakhshan, Kunduz, Takhar, and Balkh of the Islamic Republic of Afghanistan. The One Village One Product (OVOP) movement is a unique approach to local development which was first introduced and adopted by Japan, Oita Prefecture in 1979. Later this concept was adapted for implementation in the Republic of Tajikistan under the project LITACA, financed by the Government of Japan through the Japan International Cooperation Agency (JICA) and implemented by UNDP Tajikistan and Afghanistan. The Initiative aims to mobilize the rural community for bettering their lives by empowering themselves to establish and run their joint businesses by exploiting the natural resources that are accessible in their communities, applying traditional handicrafts, and ensuring high-quality products.

Duties and Responsibilities

The Project Manager has the overall responsibility for day-to-day management of the assigned project and ensure coordination and collaboration with other economic development and livelihood promotion projects implemented in Khatlon region. The Project Manager will be responsible for the following functions: Management & Supervision:

  •  Facilitate the day-to-day functioning of the project team and consultants hired by the project;
  •  Manage the human and financial resources for achieving project results in line with the outputs and activities outlined in the project document and annual work plans;
  •  Establish performance management system, based on UNDP’s results and competency assessment system, to monitor project personnel performance;
  •  Be responsible for financial project management through Quantum, in line with delegated authorities and internal control framework;
  •  Ensure timely and efficient planning, implementation and follow up procurement activities within the assigned project;
  •  Develop the annual and quarterly work plans for the projects;
  •  Develop terms of reference for consultants and advisors who will be working towards programme delivery and supervise their work;
  •  Develop agreements with partners (Letters of Agreement, Responsible Party Agreements, Low-Value Grant Agreements etc.);
  •  Organize Programme Steering Committees meetings, preparatory meetings for the MEDT, UNDP and donors;
  •  Ensure organization of cross-border activities among entrepreneurs and businesses of Tajikistan and Afghanistan;
  •  Participate and substantively contribute to the planning and conduction of external audits, evaluations and reviews related to assigned project;
  •  Apply consecutive efforts to integrate gender equality considerations in project-related activities and in daily leadership practices;
  •  Ensure successful localization of One Village One Product initiative in Tajikistan coordinated with relevant partners at all levels.

Partnership and Resource Mobilization:

  •  Work collaboratively in a team environment with other projects of UNDP SED cluster and with Local Innovation and Implementation Centers in Bokhtar and Kulob cities to ensure integration, strategic focus and gender-responsiveness of all programme activities;
  •  Keep close collaboration and regular communication with the relevant staff of UNDP and Agakhan Foundation Afghanistan to ensure coordinated approach for the regionally-focused activities;
  •  Ensure close cooperation and partnership with the project donors and partners on project related issues. Particularly, the coordination should be ensured with initiatives of international partners in Khatlon region;
  •  Prepare proposals for mobilization of human, technical or financial resources from international development organizations, non-government organizations and the private sector to support and leverage the project outcomes;
  •  Ensure that projects activities are closely coordinated with stakeholders and that a high level of collaboration and cooperation is in place at the regional and district level.

Monitoring and evaluation:

  •  Manage the implementation of effective monitoring and evaluation, information and reporting systems as well as communication strategy for the assigned project;
  •  Monitor national context, emergence of players/stakeholders and actualization of risks that have implications for the project;
  •  Compile a summary of lessons learnt and experiences for further development of recommendations to ensure better quality of project’s outputs;
  •  Undertake missions to all project locations on a quarterly basis;
  •  Ensure midterm and end term evaluations are undertaken properly and in line with UNDP standards.

Knowledge sharing and communication:

  •  Lead the process of knowledge capture of national and international know-how in the subject area and production of knowledge-based products;
  •  Promote the substantive quality of all knowledge products, and donor reports as per set requirements;
  •  Supports relevant, high-impact advocacy activities and campaigns with key partners;
  •  Collects knowledge on current and emerging trends by gathering relevant information on projects, strategies, approaches and ongoing experience for lessons learned, best practices;
  •  Contributes to knowledge networks and communities of practice.

Institutional Arrangement

The Project Manager will perform his/her duties under the direct supervision of Team Leader on SED and in close coordination and cooperation with the SED Cluster and Bokhtar and Kulob LIICs teams.

Competencies

Core Competencies:

  •  Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
  •  Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
  •  Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
  •  Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
  •  Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
  •  Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
  •  Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management Competencies:

UNDP People Management Competencies can be found in the dedicated site

Cross-Functional & Technical Competencies:

  •  Business Management – Project Management:
    •  Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
  •  Ethics – UN policy knowledge – ethics:
    •  Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
  •  Business Management – Communication:
    •  Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
    •  Ability to manage communications internally and externally, through media, social media and other appropriate channels
  •  Business Management – Partnerships Management:
    •  Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
  •  Business Management – Risk Management:
    •  Ability to identify and organize action around mitigating and proactively managing risks
  •  2030 Agenda: Prosperity – Inclusive Growth:
    •  Job/ Employment /Decent work Promotion
  •  2030 Agenda: People – Gender:
    •  Women’s Economic Empowerment, including labour issues

Required Skills and Experience

Education:

  •  Master’s degree in economic, management, trade, development studies, business administration or other related subjects.
  •  Bachelor’s degree with additional 2 years of experience maybe taken into consideration in lieu of the Master’s degree.

Experience:

  •  Minimum 2 (with Master’s degree) or 4 years (with Bachelor’s degree) of experience in national and/or international organizations on development assistance, project and programme management, cross-border trade or related fields.

Languages:

  •  Fluency in English, Tajik and Russian languages.

Required skills:

  •  Experience with management of cross-border, economic and livelihood development projects is considered an advantage.
  •  Good knowledge about the cross-border economic relations, strategic planning and monitoring and evaluation.
  •  Evidence of gender-responsiveness and gender sensitivity in the area of expertise.
  •  Understanding of national and local development context of Tajikistan, as well as cross-border cooperation with Afghanistan.
  •  Demonstrated experience in preparation of narrative and financial reports.
  •  High sense of responsibility, willingness to take initiative, good communication skills and team spirit are important assets.
  •  Excellent computer skills, including full command of text and spreadsheet programmes, data bases and web-based communication tools.

Desired additional skills and competencies:

  •  Sound knowledge of country and regional context and development challenges.
  •  Affinity with the mandate and role of the United Nations.

Travel:

On regular basis to target districts of the project, Dushanbe and other provinces of Tajikistan.

The following documents shall be required from the applicants:

  •  Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
  •  A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
  •  Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Disclaimer​​​​​​​

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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